MINUTES

EXECUTIVE COMMITTEE

-
IN THE COUNCIL CHAMBER
PRESENT:
  • Mayor J. Gondek, Chair
  • Councillor E. Spencer, Vice-Chair
  • Councillor S. Sharp (Infrastructure and Planning Committee Chair)
  • Councillor P. Demong (Councillor-at-Large)
  • Councillor K. Penner (Community Development Committee Chair)
  • Councillor R. Pootmans (Audit Committee Chair)
  • Councillor C. Walcott (Councillor-at-Large)
  • Councillor G-C. Carra (Remote Participation)
  • Councillor A. Chabot (Remote Participation)
  • Councillor S. Chu (Remote Participation)
  • Councillor R. Dhaliwal
  • Councillor D. McLean
  • Councillor J. Mian (Remote Participation)
  • Councillor T. Wong
  • Councillor J. Wyness (Remote Participation)
ALSO PRESENT:
  • City Manager D. Duckworth
  • City Solicitor and General Counsel J. Floen
  • General Manager C. Arthurs
  • General Manager K. Black
  • General Manager S. Dalgleish
  • A/Chief Financial Officer L. Tochor
  • General Manager D. Morgan
  • General Manager M. Thompson
  • City Clerk K. Martin
  • Legislative Advisor J. Palaschuk

1.
CALL TO ORDER

 

Mayor Gondek called the meeting to order at 9:31 a.m.

ROLL CALL

Councillor Penner, Councillor Pootmans, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Wong, Councillor Wyness, Councillor Carra, Councillor Chabot, Councillor Chu, Councillor Demong, Councillor Dhaliwal, Councillor McLean, Councillor Mian, and Mayor Gondek.

2.
OPENING REMARKS

 

Mayor Gondek provided opening remarks and a traditional land acknowledgement.

Mayor Gondek recognized Calgary Pride Week.

3.
CONFIRMATION OF AGENDA

 
  • Moved byCouncillor Penner

    That the Agenda for today’s meeting be amended by:

    • Setting Item 8.2.1 Notice of Motion – Nomination Approval for Alberta Municipalities, EC2023-0912, to be dealt with following Confirmation of Minutes;
    • Setting Item 8.2.2 Notice of Motion - Concurrent R-CG Up-zoning Application Pilot Program, EC2023-1004, to be dealt with following Item 8.2.1; and
    • Setting Item 7.4 New Capital Debt Borrowing Option, EC2023-0673, to be dealt with following Item 8.2.2.
    MOTION CARRIED
  • Moved byCouncillor Pootmans

    That the Agenda for the 2023 September 6 Regular Meeting of the Executive Committee be confirmed, as amended.

    MOTION CARRIED

4.
CONFIRMATION OF MINUTES

 

4.1
Minutes of the Regular Meeting of the Executive Committee, 2023 July 18

This item has attachments. 
1.Unconfirmed Minutes-2023-07-18-Executive Committee.pdf
  • Moved byCouncillor Sharp

    That the Minutes of the 2023 July 18 Regular Meeting of the Executive Committee be confirmed.

    MOTION CARRIED

    Committee then dealt with Item 8.2.1.


5.
CONSENT AGENDA

 

6.
POSTPONED REPORTS

 

6.1
City Manager’s Quarterly Report Q2 2023, EC2023-0731

This item has attachments. 
1.Postponed Report - EC2023-0731.pdf
2.City Manager's Quarterly Report Q2 2023-EC2023-0731.pdf
3.Attach 1-Background and Previous Council Direction-EC2023-0731 .pdf
4.Attach 2-Better EveryDay Q2 2023-EC2023-0731.pdf
5.Attach 3-Headcount and Full Time Equivalents-EC2023-0731.pdf
6.Attach 4-Reports to Council and Committee 2023-EC2023-0731.pdf
7.Attach 5-Council Motions April - July 2023-EC2023-0731.pdf
8.Attach 6-Notices of Motion 2023-EC2023-0731.pdf
9.Attach 7-Administrative Inquiries 2023-EC2023-0731.pdf
10.Attach 8-Presentation-EC2023-0731.pdf

This Item was dealt with following Item 7.2.

Councillor Chabot (Remote Member) left the meeting at 11:31 a.m.

  • Moved byCouncillor Walcott

    That with respect to Report EC2023-0731, the following be approved, after amendment:

    That the Executive Committee forward this Report to the 2023 September 12 Regular Meeting of Council and recommends that Council receive this report and presentation for the corporate record.

    For: (12)Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Wong, and Councillor Dhaliwal
    MOTION CARRIED

    Committee then dealt with Item 7.3.


7.
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

 

7.1
Green Line Board Report Q3 2023, EC2023-0936

This item has attachments. 
1.Green Line Board Report Q3 2023 - EC2023-0936.pdf
2.Attachment 1 - Green Line Board Report Q2 2023 – EC2023-0526.pdf
3.Attachment 2 - Green Line Board Progress Report July 2023 - EC2023-0936.pdf
4.Attachment 4 - Green Line Board Report Q3 2023 Presentation - EC2023-0936.pdf

This Item was dealt with following Item 7.4.

  • Moved byCouncillor Penner

    That with respect to Report EC2023-0936, the following be approved: 

    That the Executive Committee: 

    1. Receive this report for the Corporate Record; and
    2. Direct that Attachment 3 remain confidential pursuant to Sections 24 (Advice from officials), 25 (Disclosure harmful to economic and other interests of a public body), and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act, not to be released. 
    For: (14)Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal
    MOTION CARRIED

    By General Consent, Committee recessed to the Call of the Chair.

    Committee recessed at 10:47 a.m. and reconvened at 11:07 a.m. with Mayor Gondek in the Chair.

    ROLL CALL

    Councillor Penner, Councillor Pootmans, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Wong, Councillor Carra, Councillor Chabot, Councillor Demong, Councillor Dhaliwal, Councillor McLean, Councillor Mian, and Mayor Gondek.


7.2
Continuing the Nominations Committee as a Standing Specialized Committee, EC2023-0869

This item has attachments. 
1.Continuing the Nominations Committee as a Standing Specialized Committee - EC2023-0869.pdf
2.Attach 1 - Proposed Wording for a Bylaw - EC2023-0869.pdf
3.Attach 2 - Blacklined Council Policy - EC2023-0869.pdf
4.Attach 3 - Summary of Proposed Amendments to Council Policy - EC2023-0869.pdf
5.Attach 4 - Presentation - EC2023-0869.pdf
6.Distrib-Revised Attach 1-EC2023-0869.pdf

A Revised Attachment 1 was distributed with respect to Report EC2023-0869.

  • Moved byCouncillor Penner

    That with respect to Report EC2023-0869, the following be approved, after amendment:

    That the Executive Committee:

    1. Recommend that Council establish the Nominations Committee as a Standing Specialized Committee of Council, by giving three readings to a bylaw to amend the Procedure Bylaw 35M2017 (Revised Attachment 1);
    2. Recommend that Council approve amendments to Council Policy CP2016-03 on the Governance and Appointments of Boards, Commissions and Committees as outlined in the blacklined document (Attachment 2); and
    3. Forward this Report to the 2023 September 12 Regular Meeting of Council.
    For: (13)Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal
    MOTION CARRIED

    Committee then dealt with Item 6.1.


7.3
2023 Mid-Year Performance Report, EC2023-0826

This item has attachments. 
1.2023 Mid-Year Performance Report-EC2023-0826.pdf
2.Attach 1 - Previous Council Direction - EC2023-0826.pdf
3.Attach 2 - Mid-Year Performance Report Overview - EC2023-0826.pdf
4.Attach 3 - Service Updates - EC2023-0826.pdf
5.Attach 4 - Presentation - 2023 Mid-Year Performance Report - EC2023-0826.pdf

This Item was dealt with following Item 6.1.

By General Consent, Committee modified the lunch recess to begin following the Administration presentation on Item 7.3.

Committee recessed at 11:59 a.m. and reconvened at 1:03 p.m. with Mayor Gondek in the Chair.

ROLL CALL

Councillor Penner, Councillor Pootmans, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Wong, Councillor Demong, Councillor Dhaliwal, Councillor McLean, and Mayor Gondek.

  • Moved byCouncillor Wong

    That with respect to Report EC2023-0826, the following be approved:

    That the Executive Committee:

    1. Recommend that Council use the 2023 Mid-Year Performance Report as one input to the ongoing discussions leading up to the 2023 November Adjustments to the 2023 – 2026 Service Plans and Budgets; and
    2. Direct that the 2023 Mid-Year Performance Report be forwarded to the 2023 September 12 Regular Meeting of Council.
    For: (10)Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Penner, Councillor Wong, and Councillor Dhaliwal
    MOTION CARRIED

    Committee then dealt with Item 10.


7.4
New Capital Debt Borrowing Option, EC2023-0673

This item has attachments. 
1.New Capital Debt Borrowing Option EC2023-0673.pdf
2.Attach 1-Previous Council Direction-EC2023-0673.pdf
3.Attach 5-Presentation New Capital Debt Borrowing Option-EC2023-0673.pdf

This Item was dealt with following Item 8.2.2.

Councillor Chu (Remote Member) left the meeting at 10:02 a.m.

  • Moved byCouncillor Pootmans

    That with respect to Report EC2023-0673, the following be approved:

    That the Executive Committee:

    1. Forward this report to the 2023 September 12 Regular Meeting of Council; and
    2. Direct that Attachment 2 be held confidential pursuant to Sections 24 (Advice from officials), 25 (Disclosure harmful to economic and other interests of a public body), and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act) RSA 2000, c. F-25 until 2023 September 12.

    That the Executive Committee recommend that Council:

    1. Give first reading to the proposed bylaw authorizing The City of Calgary (“The City”) to incur indebtedness by way of issuances of debt securities into the debt capital markets or by way of private placement;
    2. Withhold second and third readings until the advertising requirements set out in the Municipal Government Act, RSA 2000, c. M-26, have been met; and
    3. Direct that Attachments 3, and 4, be held confidential pursuant to Sections 24 (Advice from officials), 25 (Disclosure harmful to economic and other interests of a public body), and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act, RSA 2000, c. F-25 until 2025 September 15.
    For: (14)Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal
    MOTION CARRIED

    Committee then dealt with Item 7.1.


8.
ITEMS DIRECTLY TO COMMITTEE

 

8.1
REFERRED REPORTS

 

None

8.2
NOTICE(S) OF MOTION

 

8.2.1
Notice of Motion - Nomination Approval for Alberta Municipalities, EC2023-0912

This item has attachments. 
1.Notice of Motion-Nomination Approval for Alberta Municipalities-EC2023-0912.pdf
2.Attach 1-Notice of Motion Checklist-EC2023-0912.pdf

This Item was dealt with following Item 4.

  • Moved byCouncillor Chabot

    That with respect to Notice of Motion EC2023-0912, the following be approved:

    That Notice of Motion EC2023-0912 be forwarded to the 2023 September 12 Regular Meeting of Council as Urgent Business, for consideration.

    For: (15)Councillor Carra, Councillor Chu, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal
    MOTION CARRIED

8.2.2
Notice of Motion - Concurrent R-CG Up-zoning Application Pilot Program, EC2023-1004

This item has attachments. 
1.Notice of Motion-Concurrent R-CG Up-zoning Application Pilot Program-EC2023-1004.pdf
2.Attach 1-Notice of Motion Checklist-EC2023-1004.pdf
  • Moved byCouncillor Sharp

    That with respect to Notice of Motion EC2023-1004, the following be approved:

    That Notice of Motion EC2023-1004 be forwarded to the 2023 September 12 Regular Meeting of Council as a Matter of Urgent Business, for consideration.

    For: (7)Councillor Chu, Councillor Demong, Councillor Sharp, Councillor McLean, Councillor Wyness, Councillor Chabot, and Councillor Wong
    Against: (8)Councillor Carra, Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor Mian, Councillor Penner, and Councillor Dhaliwal
    MOTION DEFEATED

    Committee then dealt with Item 7.4.


9.
URGENT BUSINESS

 

None

10.
CONFIDENTIAL ITEMS

 

This Item was dealt with following Item 7.3.

  • Moved byCouncillor Penner

    That pursuant to Sections 23 (Local public body confidences), 24 (Advice from officials), and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, Committee now move into Closed Meeting, at 1:15 p.m. in the Council Boardroom, to discuss confidential matters with respect to the following Items:

    • 10.1.1 Naming of a Pedestrian Bridge in West Hillhurst, EC2023-0954
    • 10.1.2 Strategic Discussion on Building and Delivering on Plans and Budgets,
      EC2023-0827
    For: (10)Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Penner, Councillor Wong, and Councillor Dhaliwal
    MOTION CARRIED

    Committee reconvened in public meeting at 2:33 p.m. with Mayor Gondek in the Chair.

    ROLL CALL

    Councillor Penner, Councillor Pootmans, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Wong, Councillor Demong, Councillor Dhaliwal, Councillor McLean, Councillor Mian, and Mayor Gondek.


  • Moved byCouncillor Penner

    That Committee rise and report.

    For: (11)Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Wong, and Councillor Dhaliwal
    MOTION CARRIED

10.1
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

 

10.1.1
Naming of a Pedestrian Bridge in West Hillhurst, EC2023-0954

 

​Administration in attendance during the Closed Meeting discussions with respect to Confidential Report EC2023-0954:

Clerks: K. Martin and J. Booth. City Manager: D. Duckworth. Law: J. Floen.  Advice: M. Thompson, F. Bouchart, S. Wyton, C. Male, L. Tochor, C. Arthurs, D. Morgan, S. Dalgleish, and K. Black.
  • Moved byCouncillor Wong

    That with respect to Confidential Report EC2023-0954, the following be approved:

    That the Executive Committee: 

    1. Recommends that Council approves Recommendation 1 contained in Report EC2023-0954.
    2. Recommends that Council directs that the recommendations, report and attachments, and discussion remain confidential under Sections 23 (local public body confidences), 24 (advice from officials) and 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act until rise and report at Regular Meeting of Council on 2023 September 12.
    3. Forward this item to the 2023 September 12 Regular Meeting of Council.
    For: (11)Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Wong, and Councillor Dhaliwal
    MOTION CARRIED

10.1.2
Strategic Discussion on Building and Delivering on Plans and Budgets, EC2023-0827

 

​Administration in attendance during the Closed Meeting discussions with respect to Confidential Report EC2023-0827:

Clerks: K. Martin and J. Booth. City Manager: D. Duckworth.  Law: J. Floen.  Advice: C. Male,  L. Tochor, M. Thompson, C. Stewart, F. Bouchart, H. Kathol, M. Jankovic, C. Jacyk, S. Dalgleish, K. Black, D. Morgan, C. Arthurs, and H. Domzal.

​The following documents were distributed with respect to Confidential Report EC2023-0827:

  • Revised Cover Report EC2023-0827; and
  • Revised Attachment 5.
  • Moved byCouncillor Pootmans

    That with respect to Confidential Revised Report EC2023-0827, the following be approved:

    That the Executive Committee direct that the Confidential Revised Report EC2023-0827 and Confidential Attachments 1-5 be forwarded as a Confidential item to the 2023 September 26 Strategic Meeting of Council and recommend that Council:

    1. Direct Administration to further develop the investment items in Confidential Attachment 2 and include for Council’s consideration during the 2023 November Adjustments to the 2023-2026 Service Plans and Budgets;
    2. Direct Administration to publicly release Confidential Attachments 2 and 3 immediately following the 2023 September 26 Strategic Meeting of Council, to support public education leading up to the 2023 November Adjustments to the 2023-2026 Service Plans and Budgets;
    3. Direct that the Closed Meeting discussions, Confidential Report and Confidential Attachments 1, 4 and Revised Attachment 5 be held confidential pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act, to be reviewed no later than 2023 December 31; and
    4. Direct that, notwithstanding recommendation 3, the Confidential Report and Confidential Attachments 1, 4 and Revised Attachment 5 be released to Corporate Planning & Performance, to be shared with Administration, only where required, to support next steps.
    For: (11)Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Wong, and Councillor Dhaliwal
    MOTION CARRIED

10.2
URGENT BUSINESS

 

None

11.
BRIEFINGS

 

12.
ADJOURNMENT

 
  • Moved byCouncillor Pootmans

    That this meeting adjourn at 2:36 p.m.

    MOTION CARRIED

    The following Items have been forwarded to the 2023 September 12 Regular Meeting of Council:

    • 2023 Mid-Year Performance Report, EC2023-0826
    • New Capital Debt Borrowing Option, EC2023-0673
    • Continuing the Nominations Committee as a Standing Specialized Committee,
      EC2023-0869
    • Notice of Motion – Nomination Approval for Alberta Municipalities, EC2023-0912
    • City Manager’s Quarterly Report Q2 2023, EC2023-0731
    • Naming of a Pedestrian Bridge in West Hillhurst, EC2023-0954

    The following Item has been forwarded to the 2023 September 26 Strategic Meeting of Council:

    • Strategic Discussion on Building and Delivering on Plans and Budgets, EC2023-0827

    The next Regular Meeting of the Executive Committee is scheduled to be held on 2023 October 11 at 9:30 a.m.

     

    CONFIRMED BY COMMITTEE ON


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