MINUTES

EXECUTIVE COMMITTEE

Thursday, June 01, 2023 at 9:30 A.m. - 4:55 P.m.

IN THE COUNCIL CHAMBER

PRESENT:

• Mayor J. Gondek, Chair
• Councillor E. Spencer, Vice-Chair
• Councillor S. Sharp (Infrastructure and Planning Committee Chair)
• Councillor P. Demong (Councillor-at-Large) (Remote Participation)
• Councillor K. Penner (Community Development Committee Chair)
• Councillor R. Pootmans (Audit Committee Chair)
• Councillor C. Walcott (Councillor-at-Large)
• Councillor A. Chabot (Remote Participation)
• Councillor R. Dhaliwal
• Councillor D. McLean
• Councillor J. Mian
• Councillor T. Wong
• Councillor J. Wyness (Remote Participation)

ALSO PRESENT:

• City Manager D. Duckworth
• City Solicitor and General Counsel J. Floen
• General Manager C. Arthurs
• General Manager K. Black
• General Manager S. Dalgleish
• A/Chief Financial Officer L. Tochor
• General Manager D. Morgan
• General Manager M. Thompson
• Deputy City Clerk J. Fraser
• Legislative Advisor J. Palaschuk

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1.

CALL TO ORDER

Mayor Gondek called the meeting to order at 9:32 a.m.

ROLL CALL

Councillor Demong, Councillor Dhaliwal, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Pootmans, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Wong, and Mayor Gondek

2.

OPENING REMARKS

Mayor Gondek provided opening remarks and a traditional land acknowledgement.

3.

CONFIRMATION OF AGENDA

Councillor Chabot (Remote Member) joined the meeting at 9:35 a.m.

• Moved by Councillor Sharp

  That the Agenda for today's meeting be amended by:

  1. Setting Item 8.2.1, Notice of Motion – Community Sign Repair, EC2023-0643, to be dealt with after Confirmation of Agenda;
  2. Setting Item 8.2.2, Notice of Motion – Noise Policy to Protect the Health and Quality of Life of Calgarians, EC2023-0642 to be dealt with following Item 8.2.1;
  3. Setting Item 8.2.3, Notice of Motion – Canada Day Celebrations, EC2023-0640, to be dealt with following Item 8.2.2;
  4. Setting Item 7.5, 2022 Audited Financial Statements for Business Improvement Areas (BIAs), EC2023-0466, to be dealt with following Item 8.2.3; and
  5. Setting Item 10.1.1, Strategic Discussion on Building and Delivering on Plans and Budgets (Verbal), EC2023-0447, to be dealt with following the lunch recess.
  MOTION CARRIED
• Moved by Councillor Pootmans

  That the Agenda for the 2023 June 1 Regular Meeting of the Executive Committee be confirmed, as amended.

  MOTION CARRIED

  Committee then dealt with Item 8.2.1.

  
  

4.

CONFIRMATION OF MINUTES

None

5.

CONSENT AGENDA

5.1

DEFERRALS AND PROCEDURAL REQUESTS

None

6.

POSTPONED REPORTS

None

7.

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

7.1

Renaming City Hall CTrain Station, EC2023-0556

This Item was dealt with following Item 7.5.

• Moved by Councillor Wong

  That with respect to Report EC2023-0556, the following be approved:

  That the Executive Committee recommend that Council direct Administration to rename the existing City Hall Station to City Hall/Bow Valley College Station.

  For: (11)

  Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal

  MOTION CARRIED

7.2

Municipal Naming, Sponsorship and Naming Rights Policy Update, EC2023-0506

Councillor Demong (Remote Member) joined the meeting at 10:10 a.m.

Councillor Chabot (Remote Member) left the meeting at 10:17 a.m.

• Moved by Councillor Wong

  That with respect to Report EC2023-0506, the following be approved:

  That the Executive Committee:

  1. Forward this report to the 2023 June 6 Regular Meeting of Council as an Item of Urgent Business; and
  2. Recommend that Council direct Administration to return with an updated Municipal Naming, Sponsorship, and Naming Rights Policy by end of Q1 2024 to allow for additional time to finalize consultation with impacted parties.

  For: (11)

  Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Wong, and Councillor Dhaliwal

  MOTION CARRIED

7.3

Social Procurement Update, EC2023-0397

Councillor McLean rose on a Point of Order.

The Chair ruled on the Point of Order.

• Moved by Councillor Sharp

  That with respect to Report EC2023-0397, the following be approved:

  That the Executive Committee recommend that Council receive this report for the Corporate Record.

  For: (10)	Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor Mian, Councillor Penner, Councillor Wong, and Councillor Dhaliwal
  Against: (1)	Councillor McLean

  MOTION CARRIED

7.4

Progressing the Implementation of the Downtown Strategy, EC2023-0644

​The following documents were distributed with respect to Report EC2023-0644:

• A revised Attachment 2; and
• A revised Attachment 5.

• Moved by Councillor Wong

  That with respect to Report EC2023-0644, the following be approved, after amendment:

  That the Executive Committee:

  1. Forward this Report to the 2023 June 6 Regular Meeting of Council as an Item of Urgent Business; and
  2. Recommend that Council:
     1. Direct Administration to amend the Arts Commons Transformation (ACT) tri-party Development Management Agreement between The City of Calgary, Calgary Municipal Land Corporation (CMLC), and Arts Commons to include Olympic Plaza and adjacent portion of 8 Avenue SE as shown in Figure 1, Revised Attachment 2; and
     2. Approve Redirection & Reprioritization of Cultural Municipal Sustainability Initiative Budget Funds as outlined in Attachment 3.

  For: (11)

  Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Wong, and Councillor Dhaliwal

  MOTION CARRIED

  Committee then dealt with Item 7.6.

  
  

7.5

2022 Audited Financial Statements for Business Improvement Areas (BIAs), EC2023-0312

This Item was dealt with following Item 8.2.3.

Councillor Demong (Remote Member) left the meeting at 10:03 a.m.

• Moved by Councillor Wong

  That with respect to Report EC2023-0312, the following be approved:

  That the Executive Committee recommend that Council receive this report for the Corporate Record.

  For: (11)

  Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal

  MOTION CARRIED

  Committee then dealt with Item 7.1.

  
  

7.6

2022 Triennial Reserve Review, EC2023-0466

This Item was dealt with following Item 7.4.

A clerical correction was noted on page 1 of the Cover Report of Report EC2023-0466, under the "Discussion" heading, in the second paragraph, by deleting the words "Director Water Services" and by substituting with the words "Director Capital Priorities and Investment".

Mayor Gondek left the Chair at 11:31 a.m. and Vice-Chair Spencer assumed the Chair.

Mayor Gondek resumed the Chair at 11:34 a.m.

• Moved by Councillor Pootmans

  That with respect to Report EC2023-0466, the following be approved:

  That the Executive Committee recommends that Council approve:

  1. Specific reserve recommendations as outlined in Attachment 3 (in the Recommendations(s) for Approval column) and Attachment 4 (changes in red);
  2. General reserve recommendations in Attachment 5; and
  3. The list of reserves to be reviewed in the 2023 Triennial Reserve Review in Attachment 6.

  For: (11)

  Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Wong, and Councillor Dhaliwal

  MOTION CARRIED

7.7

2023 Assessment and Tax Circumstance Report 1, EC2023-0591

• Moved by Councillor Spencer

  That with respect to Report EC2023-0591, the following be approved:

  That the Executive Committee recommend that Council, under the authority of Section 347 of the Municipal Government Act (MGA):

  1. Cancel property taxes and Business Improvement Area taxes (Attachment 2); and
  2. Cancel municipal property taxes for qualifying non-profit organizations (Attachment 3).

  For: (11)

  Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Wong, and Councillor Dhaliwal

  MOTION CARRIED

  Committee recessed at 11:56 a.m. and reconvened at 1:02 p.m. with Mayor Gondek in the Chair.

  ROLL CALL

  Councillor Sharp, Councillor Pootmans, Councillor Walcott, Councillor Spencer, Councillor Demong, Councillor Mian, Councillor Dhaliwal, Councillor McLean, and Mayor Gondek

  Absent from Roll Call: Councillor Penner.

  Committee then dealt with Item 10.

  
  

8.

ITEMS DIRECTLY TO COMMITTEE

8.1

REFERRED REPORTS

None

8.2

NOTICE(S) OF MOTION

8.2.1

Notice of Motion - Community Sign Repair, EC2023-0643

This Item was dealt with following Item 3.

• Moved by Councillor Mian

  That with respect to Notice of Motion EC2023-0643, the following be approved:

  That Notice of Motion EC2023-0643 be forwarded to the 2023 July 4 Regular Meeting of Council for consideration.

  For: (12)

  Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal

  MOTION CARRIED

8.2.2

Notice of Motion - Noise Policy to Protect the Health and Quality of Life of Calgarians, EC2023-0642

• Moved by Councillor Walcott

  That with respect to Notice of Motion EC2023-0642, the following be approved:

  That Notice of Motion EC2023-0642 be forwarded to the 2023 July 4 Regular Meeting of Council for consideration.

  For: (11)	Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Wong, and Councillor Dhaliwal
  Against: (1)	Councillor Chabot

  MOTION CARRIED

8.2.3

Notice of Motion - Canada Day Celebrations, EC2023-0640

By General Consent, this Item was withdrawn.

Committee then dealt with Item 7.5.

9.

URGENT BUSINESS

None

10.

CONFIDENTIAL ITEMS

This Item was dealt with following Item 7.7.

• Moved by Councillor Spencer

  That pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act, Committee now move into Closed Meeting, at 1:03 p.m. in the Council Boardroom, to discuss confidential matters with respect to Item 10.1.1 Strategic Discussion on Building and Delivering on Plans and Budgets (Verbal), EC2023-0447.

  For: (9)

  Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, and Councillor Dhaliwal

  MOTION CARRIED

  Councillor Wyness (Remote Member) and Councillor Chabot (Remote Member) joined the meeting at 1:08 p.m.

  Councillor Wyness (Remote Member) left the meeting at 3:09 p.m.

  Committee reconvened in public meeting at 3:15 p.m. with Mayor Gondek in the Chair.

  ROLL CALL

  Councillor Spencer, Councillor Sharp, Councillor Demong, Councillor Penner, Councillor Pootmans, Councillor Walcott, Councillor Chabot, Councillor Dhaliwal, Councillor McLean, Councillor Mian, Councillor Wong, and Mayor Gondek.

  
  
• Moved by Councillor Pootmans

  That Committee rise and report

  MOTION CARRIED

10.1

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

10.1.1

Strategic Discussion on Building and Delivering on Plans and Budgets (Verbal), EC2023-0447

​Administration in attendance during the Closed Meeting discussions with respect to Confidential Verbal Report EC2023-0447:

Clerks: J. Fraser, C. Doi, and J. Palaschuk. City Manager: D. Duckworth. Law: J. Floen. Advice: L. Tochor, M. Thompson, K. Black, C. Arthurs, S. Dalgleish, C. Stewart, M. Jankovic, H. Domzal, H. Kathol, and C. Jacyk.

 

​The following documents were distributed with respect to Confidential Verbal Report EC2023-0447:

• A Confidential presentation entitled "Standing Item – Strategic Discussion on Building and Delivering on Plans and Budgets (Verbal Update)";
• A Confidential document entitled "Attachment 4";
• A Confidential document entitled "Confidential Distribution 1"; and
• A Confidential document entitled "Confidential Distribution 2".

• Moved by Councillor Penner

  That with respect to Confidential Verbal Report EC2023-0447, the following be approved:

  That the Executive Committee forward this report to the 2023 June 6 Regular Meeting of Council as an Item of Urgent Business and recommend that Council:

  1. Direct that the Closed Meeting discussions, Confidential Report, Confidential Attachments and Confidential Distributions be held confidential pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act, to be reviewed no later than 2023 December 31;
  2. Direct that, notwithstanding recommendation 1, the Confidential Report, Confidential Attachments and Confidential Distributions be released to Corporate Planning and Performance, to be shared with Administration, only where required, to support next steps;
  3. Direct Administration on what (a) base operating (b) one-time operating and (c) capital investment proposals should be further developed and considered in preparation for the 2023 November Adjustments to the 2023-2026 Service Plans and Budgets;
  4. Reconsider in part Council’s decision from the 2022 December 13 Strategic Meeting of Council to “direct Administration to add a standing Agenda Item entitled ‘Budget Process Refinement’ to the Executive Committee, beginning in 2023, in accordance with section B.6(1) of the Procedure Bylaw 35M2017,” with respect to the 2023 July 18 Regular Meeting of Executive Committee; and
  5. Direct that the Standing Item – Strategic Discussion on Building and Delivering on Plans and Budgets go directly to the July 4 Regular Meeting of Council as a Confidential Item in lieu of the 2023 July 18 Regular Meeting of Executive Committee.

  For: (12)

  Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal

  MOTION CARRIED

10.2

URGENT BUSINESS

None

11.

BRIEFINGS

None

12.

ADJOURNMENT

• Moved by Councillor Dhaliwal

  That this meeting adjourn at 3:19 p.m.

  MOTION CARRIED

  The following items have been forwarded to the 2023 June 6 Regular Meeting of Council:

  URGENT BUSINESS

  • Municipal Naming, Sponsorship and Naming Rights Policy Update, EC2023-0506
  • Progressing the Implementation of the Downtown Strategy, EC2023-0644
  • Strategic Discussion on Building and Delivering on Plans and Budgets (Verbal), EC2023-0447

  The following items have been forwarded to the 2023 July 4 Regular Meeting of Council:

  CONSENT

  • Renaming City Hall CTrain Station, EC2023-0556
  • Social Procurement Update, EC2023-0397
  • 2022 Audited Financial Statements for Business Improvement Areas (BIAs), EC2023-0312
  • 2022 Triennial Reserve Review, EC2023-0466
  • 2023 Assessment and Tax Circumstance Report 1, EC2023-0591

  ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

  COMMITTEE REPORTS

  • Notice of Motion - Community Sign Repair, EC2023-0643
  • Notice of Motion - Noise Policy to Protect the Health and Quality of Life of Calgarians, EC2023-0642

  The next Regular Meeting of the Executive Committee is scheduled to be held on 2023 July 18 at 9:30 a.m.

   

  CONFIRMED BY COMMITTEE ON