MINUTES

EXECUTIVE COMMITTEE

-
IN THE COUNCIL CHAMBER
PRESENT:
  • Mayor J. Gondek, Chair
  • Councillor E. Spencer, Vice-Chair
  • Councillor G-C. Carra (Infrastructure and Planning Committee Chair) (Remote Participation)
  • Councillor P. Demong (Councillor-at-Large) (Remote Participation)
  • Councillor R. Pootmans (Audit Committee Chair) (Remote Participation)
  • Councillor C. Walcott (Councillor-at-Large) (Partial Remote Participation)
  • Councillor A. Chabot (Partial Remote Participation)
  • Councillor D. McLean (Partial Remote Participation)
  • Councillor J. Mian (Partial Remote Participation)
  • Councillor S. Sharp (Remote Participation)
  • Councillor T. Wong (Remote Participation)
  • Councillor J. Wyness (Partial Remote Participation)
ABSENT:
  • Councillor K. Penner (Community Development Committee Chair) (Personal)
ALSO PRESENT:
  • City Manager D. Duckworth
  • General Manager C. Arthurs (Remote Participation)
  • General Manager K. Black (Remote Participation)
  • General Manager S. Dalgleish (Remote Participation)
  • Chief Financial Officer C. Male (Remote Participation)
  • City Clerk K. Martin
  • Legislative Advisor J. Palaschuk

1.
CALL TO ORDER

 

Mayor Gondek called the Meeting to order at 9:34 a.m.

ROLL CALL:

Councillor Spencer, Councillor Wong, Councillor Mian, Councillor Pootmans, Councillor Wyness, Councillor Demong, Councillor McLean, Councillor Carra, Councillor Chabot, Councillor Walcott, and Mayor Gondek. 

Absent from Roll Call: Councillor Penner

2.
OPENING REMARKS

 

Mayor Gondek provided opening remarks and a traditional land acknowledgement.

3.
CONFIRMATION OF AGENDA

 
  • Moved byCouncillor Walcott

    That the Agenda for the 2022 June 29 Regular Meeting of the Executive Committee be confirmed.

    MOTION CARRIED

4.
CONFIRMATION OF MINUTES

 

4.1
Minutes of the Regular Meeting of the Executive Committee, 2022 May 17

This item has attachments. 
1.Unconfirmed Minutes - 2022-05-17-Executive Committee.pdf
  • Moved byCouncillor McLean

    That the Minutes of the 2022 May 17 Regular Meeting of the Executive Committee be confirmed.

    MOTION CARRIED

5.
CONSENT AGENDA

 

6.
POSTPONED REPORTS

 

None

7.
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

 

7.1
Calgary Exhibition and Stampede Limited - 2021 Credit Facility, EC2022-0520

This item has attachments. 
1.Calgary Exhibition and Stampede Limited - 2021 Credit Facility - EC2022-0520.pdf
2.Attach 1 - Background and Previous Council Direction - EC2022-0520.pdf
3.Attach 2 - Summary of The Stampede's Operating Results - EC2022-0520.pdf
4.Attach 3 - Presentation Calgary Exhibition and Stampede Limited - EC2022-0520.pdf
  • Moved byCouncillor McLean

    That with respect to Report EC2022-0520, the following be approved:

    That the Executive Committee recommends that Council receive this Report for information and the Corporate Record.

    For: (11)Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Chabot, and Councillor Wong
    MOTION CARRIED

7.2
2021 Audited Financial Statements for Business Improvement Areas (BIAs), EC2022-0747

This item has attachments. 
1.2021 Audited Financial Statements for Business Improvement Areas - EC2022-0747.pdf
2.Attach 1-Previous Council Direction, Background EC2022-0747.pdf
3.Attach 2-17th Avenue Retail and Entertainment District BIA-EC2022-0747.pdf
4.Attach 3-4th Street South West BIA-EC2022-0747.pdf
5.Attach 4-Beltline BIA-EC2022-0747.pdf
6.Attach 5-Bridgeland BIA-EC2022-0747.pdf
7.Attach 6-Calgary Downtown Association BIA-EC2022-0747.pdf
8.Attach 7-Chinatown BIA-EC2022-0747.pdf
9.Attach 8-Crescent Heights Village BIA-EC2022-0747.pdf
10.Attach 9-Greenview Industrial BIA-EC2022-0747.pdf
11.Attach 10-Inglewood BIA-EC2022-0747.pdf
12.Attach 11-International Avenue BRZ-EC2022-0747.pdf
13.Attach 12-Kensington BRZ-EC2022-0747.pdf
14.Attach 13-Mainstreet Bowness BIA-EC2022-0747.pdf
15.Attach 14-Marda Loop BIA-EC2022-0747.pdf
16.Attach 15-Montgomery on the Bow BIA-EC2022-0747.pdf
17.Attach 16-Victoria Park BIA-EC2022-0747.pdf
18.Attach 17-Summary of Statement of Operations-EC2022-0747.pdf
19.Attach 18-Summary of Statement of Financial Position-EC2022-0747.pdf
20.Attach 19-Presentation-EC2022-0747.pdf

The following speakers addressed Committee with respect to Report EC2022-0747:

  1. Mark Garner, Downtown Business Improvement Area
  2. Jennifer Remple, 4th Street Business Improvement Area
  3. Adrian Urlacher, Beltline Business Improvement Area
  4. Alison Karim-McSwiney, International Avenue Business Revitalization Zone
  5. Annie MacInnis, Kensington Business Improvement Area
  • Moved byCouncillor Wong

    That with respect to Report EC2022-0747, the following be approved:

    That the Executive Committee recommends that Council receive this Report for the Corporate Record.

    For: (11)Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Chabot, and Councillor Wong
    MOTION CARRIED

7.3
Leaves of Absences for Public Members of Boards, Commissions, and Committees, EC2022-0549

This item has attachments. 
1.Leaves of Absence for Public Members of Boards, Commissions and Committees - EC2022-0549.pdf
2.Attach 1 Previous Direction - EC2022-0549.pdf
3.Attach 2 - Presentation - EC2022-0549.pdf
  • Moved byCouncillor Chabot

    That with respect to Report EC2022-0549, the following be approved:

    That the proposed Amendment to Recommendation #1 be further amended by inserting the word 'long-term', as follows:

    “With the exception of long-term leaves for “other” reasons (such as professional or educational leaves)”,

    For: (3)Councillor Walcott, Councillor McLean, and Councillor Chabot
    Against: (8)Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Spencer, Councillor Pootmans, Councillor Wyness, Councillor Mian, and Councillor Wong
    MOTION DEFEATED
  • Moved byCouncillor Mian

    That with respect to Report EC2022-0549, the following be approved:

    That Recommendation #1 contained in Report EC2022-0549, be amended by inserting the following at the beginning of the Recommendation:

    “With the exception of leaves for 'other' reasons (such as professional or educational leaves)," 

    For: (9)Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Spencer, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, and Councillor Wong
    Against: (2)Councillor Walcott, and Councillor Chabot
    MOTION CARRIED
  • Moved byCouncillor Mian

    That with respect to Report EC2022-0549, the following be approved, as amended:

    That the Executive Committee forward Report EC2022-0549 to the 2022 July 5 Combined Meeting of Council and recommend that Council:

    1. With the exception of leaves for 'other' reasons (such as professional or educational leaves), approve in principle the proposed framework in this report for amendments to Council policy with respect to leaves of absence for Public Members appointed to Boards, Commissions and Committees (“BCCs”);
    2. Direct Administration to engage with BCC Chairs on the proposed framework; and
    3. Direct Administration to bring the proposed Council policy amendments to the 2022 Organizational Meeting of Council.
    For: (11)Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Chabot, and Councillor Wong
    MOTION CARRIED

7.4
User Fees and Subsidies Policy Review Update, EC2022-0687

This item has attachments. 
1.User Fee and Subsidy Policy Review Update - EC2022-0687.pdf
2.Attach 1 - Previous Council Direction - EC2022-0687.pdf
3.Attach 2 - Approach - EC2022-0687.pdf
4.Attach 3 - Public Insights - EC2022-0687.pdf
5.Attach 4 - Overview of Current Policy and Process - EC2022-0687.pdf
6.Attach 5 - User Fees and Subsidies Policy (CFO010) - EC2022-0687.pdf
7.Attach 6 - Presentation - EC2022-0687.pdf
  • Moved byCouncillor Wyness

    That with respect to Report EC2022-0687, the following be approved:

    That the Executive Committee recommend that Council receive this Report for the Corporate Record.

    For: (10)Councillor Carra, Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Chabot, and Councillor Wong
    Against: (1)Councillor Demong
    MOTION CARRIED

7.5
Response to Notice of Motion on Calgary Fire Department Plans and Budgets, EC2022-0538

This item has attachments. 
1.Response to Notice of Motion on CFD Plans and Budgets - EC2022-0538.pdf
2.Distrib-Presentation Slides-EC2022-0538.pdf
3.Attach 2 - CFD Risk Register - EC2022-0538.pdf
4.Attach 3 - Analysis and Options - EC2022-0538.pdf
5.Attach 4 - Fire Underwriters Survey - EC2022-0538.pdf
6.Attach 5 - Presentation - EC2022-0538.pdf
7.Attach 1 - Background and Previous Council Direction - EC2022-0538.pdf
8.Distrib-Document-EC2022-0538.pdf
Mayor Gondek left the Chair at 11:01 a.m. and Vice-Chair Spencer assumed the Chair.
Mayor Gondek resumed the Chair at 11:06 p.m.
A clerical correction was noted on page 2 of the Cover Report of Report EC2022-0538, in the second paragraph, second sentence, by deleting the words "saw an overall 167 per cent increase" and by substituting with the words "saw an overall 16 per cent increase".
A presentation entitled "What is Critical Tasking?" was distributed with respect to Report ECC2022-0538.

Mayor Gondek left the Chair at 11:44 a.m. and Vice-Chair Spencer assumed the Chair.

Councillor Sharp (Remote Member) joined the meeting at 11:56 a.m.

Committee recessed at 12:01 p.m. and reconvened at 1:04 p.m. with Councillor Spencer in the Chair.

ROLL CALL:

Councillor Spencer, Councillor Chabot, Councillor Mian, Councillor Pootmans, Councillor Wyness, Councillor Demong, Councillor McLean, Councillor Carra, and Councillor Walcott.

Absent from Roll Call: Councillor Penner and Mayor Gondek.

Councillor Chabot (Remote Member) left the meeting at 1:09 p.m.

Councillor Wong (Remote Member) joined the meeting at 1:10 p.m.

Mayor Gondek resumed the Chair at 1:13 p.m.

  • Moved byCouncillor Wyness

    That with respect to Report EC2022-0538, the following be approved:

    That the Executive Committee recommends that Council receive this Report, Attachments, and Presentation for the Corporate Record.

    For: (10)Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, and Councillor Wong
    MOTION CARRIED

8.
ITEMS DIRECTLY TO COMMITTEE

 

8.1
REFERRED REPORTS

 

None

8.2
NOTICE(S) OF MOTION

 

8.2.1
Notice of Motion - Addressing Short Term Rental (STR) Licensing, EC2022-0829

This item has attachments. 
1.Notice of Motion - Addressing Short Term Rental (STR) Licensing - EC2022-0829.pdf
2.NoM-Checklist - Short Term Rental Licensing.pdf

Councillor Wong (Remote Member) left the meeting at 1:49 p.m. 

Councillor Wyness (Remote Member) left the meeting at 1:53 p.m.

  • Moved byCouncillor Spencer

    That with respect to Notice of Motion EC2022-0829, the following be approved:

    That Notice of Motion EC2022-0829 be forwarded to the 2022 July 26 Combined Meeting of Council for consideration.

    For: (8)Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, and Councillor Mian
    MOTION CARRIED

8.2.2
Notice of Motion - Reducing Barriers and Becoming More Efficient with the Service Policy and Governance Program, EC2022-0828

This item has attachments. 
1.Reducing Barriers and Becoming More Efficient with The Service Policy and Governance Program - EC2022-0828.pdf
2.Attach 1-Notice of Motion Checklist-EC2022-0828.pdf
  • Moved byCouncillor Demong

    That with respect to Notice of Motion EC2022-0828, the following be approved:

    That Notice of Motion EC2022-0828 be forwarded to the 2022 July 26 Combined Meeting of Council for consideration.

    For: (8)Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, and Councillor Mian
    MOTION CARRIED

9.
URGENT BUSINESS

 

None

10.
CONFIDENTIAL ITEMS

 

11.
BRIEFINGS

 

12.
ADJOURNMENT

 
  • Moved byCouncillor Spencer

    That this meeting adjourn at 1:53 p.m.

    MOTION CARRIED

    The following item has been forwarded on to the 2022 July 5 Combined Meeting of Council:

    CONSENT

    • Leaves of Absences for Public Members of Boards, Commissions, and Committees, EC2022-0549

    The following items have been forwarded on to the 2022 July 26 Combined Meeting of Council:

    CONSENT

    • Calgary Exhibition and Stampede Limited - 2021 Credit Facility, EC2022-0520
    • 2021 Audited Financial Statements for Business Improvement Areas (BIAs), EC2022-0747
    • User Fees and Subsidies Policy Review Update, EC2022-0687
    • Response to Notice of Motion on Calgary Fire Department Plans and Budgets, EC2022-0538

    ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

    • Notice of Motion - Addressing Short Term Rental (STR) Licensing, EC2022-0829
    • Notice of Motion - Reducing Barriers and Becoming More Efficient with the Service Policy and Governance Program, EC2022-0828

    The next Regular Meeting of the Executive Committee is scheduled to be held on 2022 July 20 at 9:30 a.m.

    CONFIRMED BY COMMITTEE ON


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