MINUTES

GREEN LINE BOARD

Friday, June 18, 2021 at 1:00 P.m. - 5:00 P.m.

IN THE VIRNETTA ANDERSON HALL

PRESENT:

• Board Member D. Fairbairn, Chair (Remote Participation)
• Board Member I. Bourne, Vice-Chair (Remote Participation)
• Board Member J. Annesley (Remote Participation)
• Board Member L. Beasley (Remote Participation)
• Board Member F. Cummings (Remote Participation)
• Board Member B. Mahajan (Remote Participation)
• Board Member P. McLeod (Remote Participation)
• Board Member M. Nelson (Remote Participation)

ABSENT:

• City Manager D. Duckworth

ALSO PRESENT:

• General Manager M. Thompson (Remote Participation)
• Legislative Coordinator M. A. Cario
• Legislative Advisor L. Kearnes

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1.

CALL TO ORDER

Chair Fairbairn called the Meeting to order at 1:00 p.m.

ROLL CALL

Board Member Annesley, Board Member Beasley, Board Member Bourne, Board Member Cummings, Board Member Mahajan, Board Member Nelson, and Chair Fairbairn.

Absent for Roll Call:

Board Member McLeod and City Manager Duckworth

2.

OPENING REMARKS AND LAND ACKNOWLEDGEMENT

Chair Fairbairn provided opening remarks and a traditional land acknowledgement.

3.

CONFIRMATION OF AGENDA

• Moved by Board Member Mahajan

  That the Agenda for the 2021 June 18 Regular Meeting of the Green Line Board be confirmed, as amended by removing Item 10.1.3 from the Agenda as there is no Procurement Update for this meeting.

  MOTION CARRIED

3.1

DECLARATIONS - CONFLICTS OF INTEREST

No conflicts of interest were declared.

4.

CONFIRMATION OF MINUTES

4.1

Minutes of the Regular Meeting of the Green Line Board, 2021 May 28

• Moved by Board Member Beasley

  That the Minutes of the 2021 May 28 Regular Meeting of the Green Line Board be confirmed.

  MOTION CARRIED

5.

SAFETY MINUTE

A presentation was distributed with respect to the Safety Minute.

Board Member McLeod joined the Remote Meeting at 1:07 p.m.

6.

CORRESPONDENCE

No correspondence was received.

7.

CONSENT AGENDA

7.1

DEFERRALS AND PROCEDURAL REQUESTS

None

7.2

BRIEFINGS

None

8.

ITEMS FROM GREEN LINE PROGRAM TEAM AND COMMITTEES

8.1

Green Line Program April 2021 Progress Report, GLB2021-0973

A presentation entitled "Green Line Board April Report" was distributed with respect to Report GLB2021-0973.

• Moved by Board Member Mahajan

  That with respect to Report GLB2021-0973, the following be approved:

  That the Green Line Board receive Report GLB2021-0973 for the Corporate Record.

  MOTION CARRIED

8.2

Taking Care of Business Update, GLB2021-0975

A presentation entitled "Business Support Program: June 2021" was distributed with respect to Report GLB2021-0975.

• Moved by Board Member Beasley

  That with respect to Report GLB2021-0975, the following be approved:

  That the Green Line Board receive Report GLB2021-0975 for the Corporate Record.

  MOTION CARRIED

8.3

COMMITTEE REPORTS

8.3.1

Planning Committee Report (Verbal), GLB2021-0970

Board Member Beasley provided a verbal update and was thanked by the Board.

8.3.2

Budget and Risk Committee Report (Verbal), GLB2021-0971

Board Member Bourne provided a verbal update and was thanked by the Board.

8.3.3

Governance and HR Committee Report (Verbal), GLB2021-0972

Board Member Nelson provided a verbal update and was thanked by the Board.

8.3.4

Recruitment Committee Report (Verbal), GLB2021-0974

Board Member Nelson provided a verbal update and was thanked by the Board.

9.

URGENT BUSINESS

None

10.

CONFIDENTIAL ITEMS

• Moved by Board Member McLeod

  That pursuant to Sections 17 (Disclosure harmful to personal privacy), 24 (Advice from officials), and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, Committee now move into Closed Meeting at 2:12 p.m., in Virnetta Anderson Hall, to discuss confidential matters with respect to the following Items:

  • 10.1.1. Green Line Board Program April 2021 Progress Report - GLB2021-1016
  • 10.1.2. Governance Audit Report - GLB2021-0977
  • 10.1.4. Committee Reports (Verbal) - GLB2021-0979
  • 10.1.5. CEO Position (Verbal) - GLB2021-0980
  MOTION CARRIED

  Committee reconvened in public meeting at 3:47 p.m. with Chair Fairbairn in the Chair.

  
  
• Moved by Board Member Beasley

  That the Green Line Board rise and report.

  MOTION CARRIED

  ROLL CALL

  Board Member Annesley, Board Member Beasley, Board Member Bourne, Board Member Cummings, Board Member Mahajan, Board Member McLeod, Board Member Nelson, and Chair Fairbairn

  Absent from Roll Call: City Manager Duckworth.

  
  

10.1

ITEMS FROM GREEN LINE PROGRAM TEAM AND COMMITTEES

10.1.1

Green Line Board Program April 2021 Progress Report, GLB2021-1016

A clerical correction was noted on the Report Number by replacing the Report Number "GLB2021-0973" with Report Number "GLB2021-1016".

Administration in attendance with respect to Report GLB2021-1016:

Clerks: M. A. Cario and L. Kearnes. Law: S. Saunders. Advice: M. Thompson, W. Tynan, D. Ewing, S. Quayle, K. Mahmud, and M. Smith.

A confidential presentation was distributed with respect to Report GLB2021-1016.

• Moved by Board Member Nelson

  That with respect to Report GLB2021-1016, the following be approved:

  That the Green Line Board:

  1. Receive Report GLB2021-1016 for the Corporate Record; and
  2. Direct that Report GLB2021-1016 and the Closed Meeting presentation and discussion be held confidential pursuant to Sections 24 (Advice from officials) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act to be reviewed by 2036 May.
  MOTION CARRIED

10.1.2

Governance Audit Report, GLB2021-0977

Administration in attendance with respect to Report GLB2021-0977:

Clerks: M. A. Cario and L. Kearnes. Law: S. Saunders. Advice: M. Thompson, W. Tynan, D. Ewing, S. Quayle, K. Mahmud, and M. Smith.

A confidential presentation was distributed with respect to Report GLB2021-0977.

• Moved by Board Member Mahajan

  That with respect to Report GLB2021-0977, the following be approved:

  That the Green Line Board:

  1. Receive Report GLB2021-0977 for the Corporate Record;
  2. Direct that Report GLB2021-0977 be held confidential pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act until such time as the Report is released by the Audit Committee; and,
  3. Direct that the Closed Meeting presentation and discussion be held confidential pursuant to Sections 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act to be reviewed by 2036 May.
  MOTION CARRIED

10.1.3

Procurement Update, GLB2021-0978

This Item was removed from the Agenda.

10.1.4

Committee Reports (Verbal), GLB2021-0979

Administration in attendance with respect to Report GLB2021-0979:

Clerks: M. A. Cario and L. Kearnes. Law: S. Saunders. Advice: M. Thompson, W. Tynan, D. Ewing, S. Quayle, K. Mahmud, and M. Smith.

A confidential presentation was distributed with respect to Report GLB2021-0979.

• Moved by Board Member McLeod

  That with respect to Report GLB2021-0979, the following be approved:

  That the Green Line Board direct that the Closed Meeting discussion and presentation be held confidential pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act to be reviewed by 2036 June.

  MOTION CARRIED

10.1.5

CEO Position (Verbal), GLB2021-0980

Administration in attendance with respect to Report GLB2021-0980:

Clerks: M. A. Cario and L. Kearnes. Law: S. Saunders. Advice: K. Mahmud.

A confidential presentation was distributed with respect to Report GLB2021-0980.

• Moved by Board Member McLeod

  That with respect to Report GLB2021-0980, the following be approved:

  That the Green Line Board:

  1. Direct the Chair of the Green Line Board and Chair of the Green Line Board Governance and Human Resources Committee to negotiate, finalize and oversee the execution of a contract with the individual taking the position of Chief Executive Officer of the Green Line Phase 1.
  2. Direct that the Closed Meeting discussion and presentation be held confidential pursuant to Section 17 (Personal information) of the Freedom of Information and Protection of Privacy Act.
  MOTION CARRIED

10.2

URGENT BUSINESS

None

11.

ADJOURNMENT

By General Consent, Green Line Board adjourned this meeting at 3:54 p.m.

The next Regular Meeting of the Green Line Board is scheduled to be held on 2021 July 23 at 1:00 p.m.

CONFIRMED BY COMMITTEE ON