MINUTES

PRIORITIES AND FINANCE COMMITTEE

Meeting #:
Date:	Tuesday, December 03, 2019 at 9:30 A.m. - 10:30 P.m.
Location:	IN THE COUNCIL CHAMBER

PRESENT:

• Mayor N. Nenshi, Chair
• Councillor S. Chu (Councillor-at-Large), Vice-Chair
• Councillor G-C. Carra (CPS Chair)
• Councillor J. Davison (T&T Chair)
• Councillor J. Gondek (PUD Chair)
• Councillor W. Sutherland (UCS Chair)
• Councillor E. Woolley (Audit Chair)
• Councillor P. Demong
• Councillor J. Farkas
• Councillor D. Farrell

ALSO PRESENT:

• Chief Financial Officer C. Male
• Deputy City Clerk T. Mowrey
• Recorder G. Chaudhary

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1.

CALL TO ORDER

Mayor Nenshi called the Meeting to order at 9:33 a.m.

2.

ELECTION OF VICE CHAIR

This item was withdrawn at Confirmation of Agenda.

3.

OPENING REMARKS

Mayor Nenshi provided opening remarks.

4.

CONFIRMATION OF AGENDA

• Moved by Councillor Farrell

  That the Agenda for today's meeting be amended by adding Facilities Management Verbal Update, PFC2019-1564 as Confidential Urgent Business.

  MOTION CARRIED
• Moved by Councillor Farrell

  That the Agenda for today's meeting be amended by adding Notice of Motion - Addressing Lead Pipes in Calgary, PFC2019-1569 as Urgent Business.

  MOTION CARRIED
• Moved by Councillor Woolley

  That the Agenda for today's meeting be amended by bringing forward Report PFC2019-1430 Beltline Community Investment Fund Request for Humpy Hollow Park to be dealt with as the first item of business.

  MOTION CARRIED
• Moved by Councillor Carra

  That the Agenda for today's meeting be amended by bringing forward Report PFC2019-1464 Council Innovation Fund Application for Greater Forest Lawn Governance and Communications Model to be dealt with as the second item of business.

  MOTION CARRIED
• Moved by Councillor Chu

  That the Agenda for the 2019 December 03 Regular Meeting of the Priorities and Finance Committee be confirmed, as amended.

  MOTION CARRIED

5.

CONFIRMATION OF MINUTES

5.1

Minutes of the Regular Meeting of the Priorities and Finance Committee, 2019 November 05

A clerical correction was noted on page 1, Item 2. Opening Remarks by deleting the words "Local YYC day" and replacing with the words “Buy Local YYC Day”.

• Moved by Councillor Chu

  That the Minutes of the 2019 November 05 Regular Meeting of the Priorities and Finance Committee be confirmed, as corrected.
  
  

  MOTION CARRIED

6.

CONSENT AGENDA

6.1

DEFERRALS AND PROCEDURAL REQUESTS

None

6.2

BRIEFINGS

6.2.1

Status of Outstanding Motions and Directions, PFC2019-1496

7.

POSTPONED REPORTS

None

8.

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

8.1

Compassionate Property Tax Penalty Relief Report Back, PFC2019-1105

• Moved by Councillor Woolley

  That with respect to Report PFC2019-1105, the following be approved:

  That the Priorities and Finance Committee recommends that Council direct Administration to continue offering Compassionate Property Tax Penalty Relief in accordance with the principles and guidelines outlined to support the preliminary program (Attachments 2, 2A and 2B).

  MOTION CARRIED

8.2

Four Year Formal Council Policy Review – 2016-2019 Outcomes, PFC2019-1525

• Moved by Councillor Farrell

  That with respect to Report PFC2019-1525, the following be approved, as amended:

  That the Priorities and Finance Committee (“PFC”) recommend that Council:

  1. Receive the Four Year Formal Council Policy Review – 2016-2019 Outcomes report for the Corporate Record;
  2. Approve the proposed rescindments, with the exception of the Greater Prince’s Island Park Master Plan (Council Policy Number CSPS027), listed in Attachment 3 (Proposed Council Policy Rescindments); and
  3. Direct Administration to delay the launch of the next four-year Formal Council Policy Review cycle until Administration reports on the outcomes of the One Calgary Policy Review pilot project in Q3 2020.
  4. Direct that Administration engage with the Ward Councillor and the Community on the future of the Greater Prince’s Island Master Plan.
  MOTION CARRIED

8.3

Beltline Community Investment Fund Request for Humpy Hollow Park, PFC2019-1430

​The following documents were distributed with respect to Report PFC2019-1430:

• Revised Attachment 4; and
• Presentation entitled "Beltline Community Investment Fund Request for Humpy Hollow Park PFC2019-1430", dated 2019 December 03.

• Moved by Councillor Farkas

  That with respect to Report PFC2019-1430, the following be approved:

  That the Priorities and Finance Committee recommends that Council:

  1. For the purposes of capital construction of Humpy Hollow Park, approve the request for funding of $1,230,386 from the Beltline Community Investment Fund (BCIF);
  2. Approve a capital budget increase of $1,230,286 to Parks Budget ID P500_006 ($200,000 in 2020 and $1,030,386 in 2021) funded by the transfer of $1,230,386 from the Beltline Community Investment Fund (BCIF).
  MOTION CARRIED

8.4

Council Innovation Fund Application for Greater Forest Lawn Governance and Communications Model, PFC2019-1464

The following documents were distributed with respect to Report PFC2019-1464:

• Letter from Caitlin Flegel, Forest Lawn Community Association; and
• Presentation entitled "PFC2019-1464 Council Innovation Fund Application for Great Forest Lawn Governance and Communications Model", dated 2019 December 03.

​The following public speakers addressed Committee with respect to Report PFC2019-1464:

1. Alison Karim-McSwiney, Executive Director, International Avenue Business Revitalization Zone
2. Caitlin Flesel, President, Forest Lawn Community Association

• Moved by Councillor Carra

  That with respect to Report PFC2019-1464, the following be approved:

  That the Priorities and Finance Committee recommend Council approve this application for the Council Innovation Fund for the Greater Forest Lawn Governance and Communications Model pilot project in the amount of $227,000.

  ROLL CALL VOTE

  For: (6)	Councillor Carra, Councillor Davison, Councillor Farrell, Councillor Woolley, Mayor Nenshi, and Councillor Chu
  Against: (3)	Councillor Farkas, Councillor Gondek, and Councillor Sutherland

  MOTION CARRIED

8.5

2019 Triennial Reserves Review Report, PFC2019-1385

​

8.5.1

2019 Triennial Reserves Review Report, PFC2019-1385

A presentation entitled "2019 Triennial Reserve Review PFC2019-1385", dated 2019 December 03 was distributed with respect to Report PFC2019-1385.

• Moved by Councillor Chu

  That the Priorities and Finance Committee recommends that Council:

  1. Approve the changes to reserves as outlined in Attachment 1 and Attachment 2; and
  2. Approve the list of reserves to be reviewed in 2020 as outlined in Attachment 3.
  MOTION CARRIED

8.6

Administrations Response to C2019-1472, PFC2019-1503

8.6.1

Administration's Response to C2019-1472, PFC2019-1503

A presentation entitled "Administration Overview & Recommendation (Re: Notice of Motion C2019-1472)", dated 2019 December 03 was distributed with respect to Report PFC2019-1503.

• Moved by Councillor Carra

  Pursuant to Section 6(1) of the Procedure Bylaw 35M2017, as amended, that Section 78(2)(a) be suspended to allow Committee to complete this item prior to the scheduled 12:00 noon recess.

  Against: Councillor Chu

  MOTION CARRIED
• Moved by Councillor Farkas

  That Recommendation 1 contained in Report PFC2019-1472 be amended by deleting the existing Recommendation 1 and adding the words:

  "That Priorities and Fiance Committee recommends that Council direct Administration to end the retirement allowance no later than 2021 December 31".

  For: (6)	Councillor Chu, Councillor Davison, Councillor Gondek, Councillor Sutherland, Councillor Demong, and Councillor Farkas
  Against: (4)	Mayor Nenshi, Councillor Carra, Councillor Woolley, and Councillor Farrell

  MOTION CARRIED
• Moved by Councillor Woolley

  That with respect to Report PFC2019-1503, the following be approved, as amended:

  That the Priorities and Finance Committee:

  1. Recommends that Council direct Administration to end the retirement allowance no later than 2021 December 31.
  2. Directs that Attachments 2 and 3 remain confidential pursuant to the Freedom of Information and Protection of Privacy Act Sections 25 (Disclosure harmful to economic and other interests of a public body) and 27 (Privileged Information), to be reviewed by 2022 January 31.
  MOTION CARRIED

  Committee recessed at 12:32 p.m. and reconvened in the Council Chamber at 1:19 p.m. with Mayor Nenshi in the Chair.

  
  

8.7

Financial Task Force December Verbal Update, PFC2019-1519

Administration was thanked for their verbal presentation.

8.8

Update on Strategy for Improving Service Value (SISV), Verbal, PFC2019-1556

Administration was thanked for their verbal presentation.

9.

ITEMS DIRECTLY TO COMMITTEE

• Moved by Councillor Davison

  That the following Notices of Motion, including Item 10.1 - Notice of Motion PFC2019-1569, be forwarded to Council in an omnibus motion:

9.1

REFERRED REPORTS

9.1.1

Ending The Payment of the Vacation Pay Retirement Allowance, C2019-1472

9.2

NOTICE(S) OF MOTION

9.2.1

Deeming Calgary 9-1-1 an Essential Service at The City of Calgary, PFC2019-1523

9.2.2

Efficient and Effective Parking Management - Calgary Parking Authority (CPA) becoming a “Controlled Corporation” pursuant to Section 75.1 of the Municipal Government Act (MGA), PFC2019-1510

​A Notice of Motion checklist was distributed with respect to Notice of Motion PFC2019-1510.

9.2.3

Rallying Federal Support for Extended Producer Responsibility, PFC2019-1529

9.2.4

Ending the Payment of the City Council Transition Allowance, PFC2019-1552

​The following documents were distributed with respect to Notice of Motion PFC2019-1552:

• A revised Notice of Motion; and
• A Notice of Motion checklist.

• MOTION CARRIED

10.

URGENT BUSINESS

10.1

Notice of Motion - Addressing Lead Pipes in Calgary, PFC2019-1569

​The following documents were distributed with respect to Notice of Motion PFC2019-1569:

• A revised Notice of Motion; and
• A Notice of Motion checklist.

This item was dealt with under Item 9. Items Directly to Committee and was included in the omnibus motion.

11.

CONFIDENTIAL ITEMS

11.1

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

None

11.2

URGENT BUSINESS

11.2.1

Facilities Management Verbal Update, PFC2019-1564

• Moved by Councillor Davison

  That pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act, Council now move into Closed Meeting at 1:25 p.m., in the Council Lounge, to discuss confidential matters with respect to report PFC2019-1564.

  MOTION CARRIED

  Committee moved into Public Meeting at 1:36 p.m. with Mayor Nenshi in the Chair.

  
  
• Moved by Councillor Chu

  That Committee rise and report.

  MOTION CARRIED

  Administration in attendance during the Closed Meeting discussions with respect to Report PFC2019-1564:

  Clerk: T. Mowrey, Advice: D. Bell and C. Arthurs, Observing: C. Male.

  
  
• Moved by Councillor Chu

  That with respect to Verbal Report PFC2019-1564, the following be approved:

  That Committee:

  Direct that the Closed Meeting discussions remain confidential pursuant to Section 24 (Advice from officials) of Freedom of Information and Protection of Privacy Act.

  MOTION CARRIED

12.

ADJOURNMENT

• That this meeting adjourn at 1:37 p.m.

  The following items have been forwarded to the 2019 December 16 Combined Meeting of Council:

  CONSENT

  • Compassionate Property Tax Penalty Relief Report Back, PFC2019-1105
  • Four Year Formal Council Policy Review – 2016-2019 Outcomes, PFC2019-1525
  • Beltline Community Investment Fund Request for Humpy Hollow Park, PFC2019-1430
  • Council Innovation Fund Application for Greater Forest Lawn Governance and Communications Model, PFC2019-1464
  • 2019 Triennial Reserves Review Report, PFC2019-1385
  • Administration's Response to C2019-1472, PFC2019-1503

  ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

  • Notice of Motion - Ending The Payment of the Vacation Pay Retirement Allowance, C2019-1472
  • Notice of Motion - Deeming Calgary 9-1-1 an Essential Service at The City of Calgary, PFC2019-1523
  • Notice of Motion - Efficient and Effective Parking Management - Calgary Parking Authority (CPA) becoming a “Controlled Corporation” pursuant to Section 75.1 of the Municipal Government Act (MGA), PFC2019-1510
  • Notice of Motion - Rallying Federal Support for Extended Producer Responsibility, PFC2019-1529
  • Notice of Motion - Ending the Payment of the City Council Transition Allowance, PFC2019-1552
  • Notice of Motion - Addressing Lead Pipes in Calgary, PFC2019-1569

   

  The next Regular Meeting of the Priorities and Finance Committee is scheduled to be held on Tuesday 2020 January 21 at 9:30 a.m.

   

  CONFIRMED BY COMMITTEE ON