MINUTES

PRIORITIES AND FINANCE COMMITTEE

Tuesday, March 16, 2021 at 9:30 A.m. - 6:00 P.m.

IN THE COUNCIL CHAMBER

PRESENT:

• Mayor N. Nenshi, Chair
• Councillor S. Chu, Vice-Chair (Remote Participation)
• Councillor G-C. Carra (CPS Chair) (Remote Participation)
• Councillor J. Davison (T&T Chair) (Remote Participation)
• Councillor J. Gondek (PUD Chair) (Remote Participation)
• Councillor W. Sutherland (UCS Chair) (Remote Participation)
• Councillor E. Woolley (Audit Chair) (Remote Participation)
• Councillor G. Chahal (Remote Participation)
• Councillor D. Colley-Urquhart (Remote Participation)
• Councillor D. Farrell (Remote Participation)
• Councillor S. Keating (Remote Participation)

ALSO PRESENT:

• City Manager D. Duckworth (Remote Participation)
• Acting General Manager K. Black (Remote Participation)
• General Manager S. Dalgleish (Remote Participation)
• Deputy City Clerk J. Fraser
• Legislative Advisor A. de Grood
• Legislative Advisor D. Williams

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1.

CALL TO ORDER

Mayor Nenshi called the Meeting to order at 9:38 a.m.

ROLL CALL

Councillor Carra, Councillor Chu, Councillor Colley-Urquhart, Councillor Davison, Councillor Farrell, Councillor Gondek, Councillor Keating, Councillor Sutherland, Councillor Woolley and Mayor Nenshi.

2.

OPENING REMARKS

Mayor Nenshi provided opening remarks and a traditional land acknowledgement. 

3.

CONFIRMATION OF AGENDA

• Moved by Councillor Chu

  That the Agenda for the 2021 March 16 Regular Meeting of the Priorities and Finance Committee be confirmed.

  MOTION CARRIED

4.

CONFIRMATION OF MINUTES

4.1

Minutes of the Regular Meeting of the Priorities and Finance Committee, 2021 February 16

• Moved by Councillor Chu

  That the Minutes of the 2021 February 16 Regular Meeting of the Priorities and Finance Committee be confirmed.

  MOTION CARRIED

5.

CONSENT AGENDA

• Moved by Councillor Chu

  That the Consent Agenda be approved as follows:

5.1

DEFERRALS AND PROCEDURAL REQUESTS

5.1.1

Deferral Request – Reporting on Re-examination of City Asset Names Process to Q4 2021, PFC2021-0284

5.1.2

Deferral Request - Updates to the Procedure Bylaw due Q1 2021 to return on 20 July 2021, PFC2021-0226

5.1.3

Deferral Request - Resilient Calgary Strategy Update and Report Back (PFC2019-0617) to 2021 April 27, PFC2021-0310

5.2

BRIEFINGS

5.2.1

Status of Outstanding Motions and Directions, PFC2021-0352

• MOTION CARRIED

6.

POSTPONED REPORTS

None

7.

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

7.1

Calgary Mental Health and Addiction Community Strategy and Action Plan, PFC2021-0112

​The following documents were distributed with respect to Report PFC2021-0112:

• Letters of Support; and
• Presentation entitled "Calgary Mental Health and Addiction Community Strategy and Action Plan".

The following speakers addressed the Committee with respect to Report PFC2021-0112:

1. 1. Chris Eagle – Community Action on Mental Health and Addiction Stewardship Group Co-Chair 
   2. Karen Gosbee – Community Action on Mental Health and Addiction Stewardship Group Co-Chair 
   3. William Ghali – University of Calgary
   4. Mark Fitzgerald – Petronas Calgary
   5. Cat Van Wielingen – Viewpoint Foundation 

• Moved by Councillor Colley-Urquhart

  That with respect to Report PFC2021-0112, the following be approved:

  That the Priorities and Finance Committee recommend that Council:

  1. Endorse the Calgary Mental Health and Addiction Community Strategy and Action Plan 2021-2023.
  2. Approve Attachment 3, Calgary’s Mental Health and Addiction Investment Framework and authorize Administration to invest the remaining funds for Community Action on Mental Health and Addiction as per the attachment.
  3. Direct Administration to convene stakeholders to implement the strategy and action plan over the 2021-2023 period.
  4. Conclude the work of the Stewardship Group and thank the members for their contribution.

  For: (10)

  Mayor Nenshi, Councillor Gondek, Councillor Davison, Councillor Keating, Councillor Woolley, Councillor Carra, Councillor Chu, Councillor Colley-Urquhart, Councillor Farrell, and Councillor Sutherland

  MOTION CARRIED

7.2

Growth and Development Climate Framework, PFC2021-0121

​The following documents were distributed with respect to Report PFC2021-0121:

• A public submission;
• A revised attachment 3; and
• Presentation entitled "Growth and Development Climate Framework 2021".

• Moved by Councillor Carra

  That with respect to Report PFC2021-0121, the following be approved:

  That the Priorities and Finance Committee recommends that Council:

  1. Adopt the Growth and Development Climate Framework in Attachment 2;
  2. Approve a one-time budget increase of $250,000 in 2021 and $450,000 in 2022 from the Fiscal Stability Reserve investment income to accomplish project deliverables; and report back to Council through the SPC on Planning and Urban Development on the implementation of the associated projects by Q2 2022; and
  3. Direct administration to develop a Carbon Budget and report back to Council as part of the updated Climate Resilience Strategy, by Q2 2022.

  For: (9)	Mayor Nenshi, Councillor Carra, Councillor Davison, Councillor Gondek, Councillor Sutherland, Councillor Woolley, Councillor Colley-Urquhart, Councillor Farrell, and Councillor Keating
  Against: (1)	Councillor Chu

  MOTION CARRIED

7.3

Mitigating the Impacts of Severe Weather Events in Calgary, PFC2021-0194

​The following documents were distributed with respect to Report PFC2021-0194:

• Letter from BILD; and
• Presentation entitled "Mitigating the Impacts of Severe Weather Events in Calgary, PFC2021-0194".

By General Consent, pursuant to Section 6(1) of Procedure Bylaw 35M2017, Committee suspended Section 78(2)(a) of the Procedure Bylaw in order to complete Item 7.3, PFC2021-0194 prior to the scheduled lunch recess.

• Moved by Councillor Chahal

  That with respect to Report PFC2021-0194, Recommendations 1 and 2 be approved as follows:

  That the Priorities and Finance Committee (PFC) recommend that Council:

  1. Approve Administration’s severe hail weather strategies and actions as identified in Attachment 2.
  2. Approve the proposed resilient roofing rebate program in principle and direct Administration to return with full details to PFC in 2021 April.

  For: (9)	Mayor Nenshi, Councillor Gondek, Councillor Chahal, Councillor Davison, Councillor Woolley, Councillor Carra, Councillor Colley-Urquhart, Councillor Farrell, and Councillor Sutherland
  Against: (1)	Councillor Chu

  MOTION CARRIED
• Moved by Councillor Chahal

  That Recommendation 3 contained in Report PFC2021-0194 be approved, as follows:

  That the Priorities and Finance Committee (PFC) recommend that Council:

  3.  Request that the Mayor write a letter to the Province of Alberta requesting funding to support the proposed resilient roofing rebate program; and a second letter to the Minister of Alberta Municipal Affairs seeking support for proposed code changes to roofing and siding materials in hail-prone areas.

  For: (10)

  Mayor Nenshi, Councillor Gondek, Councillor Chahal, Councillor Davison, Councillor Woolley, Councillor Carra, Councillor Chu, Councillor Colley-Urquhart, Councillor Farrell, and Councillor Sutherland

  MOTION CARRIED

  Committee recessed at 12:25 p.m. and reconvened at 1:25 p.m. with Mayor Nenshi in the Chair.

  ROLL CALL:

  Councillor Chu, Councillor Carra, Councillor Davison, Councillor Gondek, Councillor Sutherland, Councillor Colley-Urquhart, Councillor Farrell, Councillor Keating, and Mayor Nenshi.

  Absent from Roll Call: Councillor Woolley (joined the Remote Meeting at 1:29 p.m.)

  
  

7.4

Benefit Driven Procurement Update, PFC2021-0395

A presentation entitled "Benefit Driven Procurement Update" was distributed with respect to Report PFC2021-0395.

• Moved by Councillor Gondek

  That the Recommendations contained in Report PFC2021-0395 be amended by adding deleting Recommendation 4 and renumbering as a Recommendation 6 and adding a new Recommendation 4 and 5 as follows:

  4. Revisit the benefit driven procurement questionnaire to streamline it for use with all future requests for proposal or expressions of interest, temporarily replacing it with an open ended form to be included with all upcoming requests for proposal or expressions of interest, as an effort to support businesses that demonstrate a commitment to ethical standards of employment and service delivery;
  5. Direct Administration to return to the Priorities and Finance Committee no later than Q2 2021 with a verbal update that outlines the final revised version of the benefit driven procurement questionnaire, as well as a verbal update on development of a Council policy inclusive of Benefit Driven Procurement;

  For: (5)	Mayor Nenshi, Councillor Gondek, Councillor Keating, Councillor Carra, and Councillor Chu
  Against: (5)	Councillor Davison, Councillor Woolley, Councillor Colley-Urquhart, Councillor Farrell, and Councillor Sutherland

  MOTION DEFEATED
• Moved by Councillor Carra

  That with respect to Report PFC2021-0395, the following Recommendations be approved as follows:

  That the Priorities and Finance Committee recommend that Council:

  1. Direct Administration for procurement covered under the Procurement Policy valued less than $5,000 that it is recommended Administration ‘Support Local’, effective 2021 May 1;
  2. Direct Administration for procurement covered under the Procurement Policy for goods & services valued from $5,000 to less than $75,000 and for construction valued from $5,000 to less than $200,000 to obtain a minimum three (3) supplier quotes of which at least one (1) is from a local supplier, where possible, effective 2021 May 1;
  3. Direct Administration for new procurements covered under the Procurement Policy for goods and services $75,000 or greater, and for construction $200,000 or greater, Supply Management is to recommend to the Procuring Entity including a Benefit Driven Procurement questionnaire with a minimum five per cent (5%) evaluation weighting; and
  4. Direct Administration to return to the Priorities and Finance Committee with a Council policy inclusive of Benefit Driven Procurement no later than Q3 2021.
  MOTION CARRIED

7.5

Enabling Construction of Calgary Catholic School District Rangeview High School, PFC2021-0324

​The following documents were distributed with respect to Report PFC2021-0324:

• Letter from Brookfield; and
• Presentation entitled "Enabling Construction of Rangeview High School"

• Moved by Councillor Keating

  That with respect to Report PFC2021-0324, the following be approved:

  That the Priorities and Finance Committee recommend that Council:

  1. Direct Administration to pursue option 2 in Attachment 2, table 2 and further develop the detailed elements of an Off-Site Levy late payment relief program in support of construction of the Rangeview high school site; and
  2. Direct Administration to report back to Council with a formalized program by July 2021.

  For: (9)

  Mayor Nenshi, Councillor Chu, Councillor Carra, Councillor Gondek, Councillor Sutherland, Councillor Woolley, Councillor Colley-Urquhart, Councillor Farrell, and Councillor Keating

  MOTION CARRIED

7.6

Attainable Homes Calgary Corporation Loan Guarantee, PFC2021-0177

• Moved by Councillor Gondek

  That with respect to Report PFC2021-0177, the following be approved:

  The Priorities and Finance Committee recommend that Council:

  1. Give first reading to Bylaw 17M2021(Attachment 3), being the proposed bylaw to amend Bylaw 41M2014, The City of Calgary authorizing a guarantee of a loan for Attainable Homes Calgary Corporation.
  2. Give first reading to Bylaw 18M2021 (Attachment 2), being the proposed bylaw to amend Bylaw 31M2011, The City of Calgary authorizing a municipal loan to Attainable Homes Calgary Corporation.
  3. Withhold second and third reading until the advertising requirements have been met;
  4. Direct Administration to amend any existing agreements between The City and Attainable Homes Calgary Corporation as applicable and to reflect the Corporation’s credit facility renewal with its financial institution in form and content per Credit Documentation – Loans and Loan Guarantees Policy and Procedures; and
  5. Forward this report to the 2021 March 22 Combined Meeting of Council as an Item of Urgent Business.

  For: (8)

  Mayor Nenshi, Councillor Gondek, Councillor Keating, Councillor Woolley, Councillor Carra, Councillor Chu, Councillor Colley-Urquhart, and Councillor Sutherland

  MOTION CARRIED

7.7

Calgary Municipal Land Corporation New Borrowing and Loan Bylaws, PFC2021-0176

• Moved by Councillor Gondek

  That with respect to Report PFC2021-0176, the following be approved:

  The Priorities and Finance Committee recommend that Council:

  1. Give first reading to Bylaw 7B2021 (Attachment 2), authorizing The City to incur indebtedness by the issuance of debentures in the amount of $85 million for financing capital projects for the Calgary Municipal Land Corporation;
  2. Give first reading to Bylaw 19M2021 (Attachment 3), being a bylaw authorizing loans in the amount of $85 million to Calgary Municipal Land Corporation;
  3. Withhold second and third reading until the advertising requirements have been met;
  4. Direct Administration to amend any existing agreements between The City and Calgary Municipal Land Corporation as applicable and in accordance with the Credit Documentation – Loans and Loan Guarantees Policy and Procedures; and
  5. Forward this report to the 2021 March 22 Combined Meeting of Council as an item of Urgent Business.

  For: (9)

  Mayor Nenshi, Councillor Gondek, Councillor Keating, Councillor Woolley, Councillor Carra, Councillor Chu, Councillor Colley-Urquhart, Councillor Farrell, and Councillor Sutherland

  MOTION CARRIED

8.

ITEMS DIRECTLY TO COMMITTEE

8.1

REFERRED REPORTS

None

8.2

NOTICE(S) OF MOTION

8.2.1

Notice of Motion - Encouraging Street Play, PFC2021-0417

• Moved by Councillor Chahal

  That with respect to Notice of Motion PFC2021-0417, the following be approved:

  That Notice of Motion PFC2021-0417 be forwarded to the 2021 March 22 Combined Meeting of Council for consideration.

  For: (10)

  Mayor Nenshi, Councillor Chu, Councillor Carra, Councillor Gondek, Councillor Sutherland, Councillor Woolley, Councillor Chahal, Councillor Colley-Urquhart, Councillor Farrell, and Councillor Keating

  MOTION CARRIED

8.2.2

Notice of Motion - Storm Pond Safety, PFC2021-0416

• Moved by Councillor Chahal

  That with respect to Notice of Motion PFC2021-0416, the following be approved:

  That Notice of Motion PFC2021-0416 be forwarded to the 2021 March 22 Combined Meeting of Council for consideration.

  For: (10)

  Mayor Nenshi, Councillor Gondek, Councillor Chahal, Councillor Keating, Councillor Woolley, Councillor Carra, Councillor Chu, Councillor Colley-Urquhart, Councillor Farrell, and Councillor Sutherland

  MOTION CARRIED

9.

URGENT BUSINESS

None

10.

CONFIDENTIAL ITEMS

• Moved by Councillor Farrell

  That pursuant to Sections 24 (Advice from officials) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, Committee now move into Closed Meeting at 2:32 p.m. in the Council boardroom to discuss confidential matters with respect to the following items:

  • 10.1.1 A New Direction for Public Art Q1 2021 Update (Verbal), PFC2021-0334

  And further that Rebecca Carbin, Art + Public LTD be invited to attend the Closed Meeting.

  Committee reconvened in Public Meeting at 3:40 p.m. with Mayor Nenshi in the Chair. 

  ROLL CALL:

  
  
• Moved by Councillor Chu

  That Committee rise and report.

  MOTION CARRIED

10.1

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

10.1.1

A New Direction for Public Art Q1 2021 Update (Verbal), PFC2021-0334

People in attendance during the Closed Meeting discussions with respect to Report PFC2021-0334:

Clerks: J. Fraser and A. Degrood. Advice: J. McLaughlin, K. Black, J. Thompson, K. McRae, and R. Carbin.

The following documents were distributed with respect to Report PFC2021-0334:

• A confidential presentation; and
• A confidential Attachment 1

• Moved by Councillor Keating

  That with respect to Report PFC2021-0334, the Priorities and Finance Committee:

  1. Recommend that Council approve the recommendation in Confidential Attachment 1; and
  2. Direct that Confidential Attachment 1, the Closed Meeting discussions and presentation be held confidential pursuant to Sections 23 (Local public body confidences), 24 (Advice from officials) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, until all agreements are finalized.

  For: (10)

  Mayor Nenshi, Councillor Chu, Councillor Carra, Councillor Davison, Councillor Gondek, Councillor Sutherland, Councillor Woolley, Councillor Colley-Urquhart, Councillor Farrell, and Councillor Keating

  MOTION CARRIED

10.2

URGENT BUSINESS

None

11.

ADJOURNMENT

• Moved by Councillor Chu

  That this meeting adjourn at 3:44 p.m.

  MOTION CARRIED

  The following items have been forwarded on to the 2021 March 22 Combined Meeting of Council:

  CONSENT

  • Calgary Mental Health and Addiction Community Strategy and Action Plan, PFC2021-0112
  • Growth and Development Climate Framework, PFC2021-0121
  • Mitigating the Impacts of Severe Weather Events in Calgary, PFC2021-0194
  • Benefit Driven Procurement Update, PFC2021-0395
  • Enabling Construction of Calgary Catholic School District Rangeview High School, PFC2021-0324
  • A New Direction for Public Art Q1 2021 Update (Verbal), PFC2021-0334

  ITEMS FROM OFFICERS, ADMINISTRATION, AND COMMITTEES

  • Attainable Homes Calgary Corporation Loan Guarantee, PFC2021-0177
  • Calgary Municipal Land Corporation New Borrowing and Loan Bylaws, PFC2021-0176
  • Notice of Motion - Encouraging Street Play, PFC2021-0417
  • Notice of Motion - Storm Pond Safety, PFC2021-0416

  The next Regular Meeting of the Priorities and Finance Committee is scheduled to be held on 2021 April 27 at 9:30 a.m.

  CONFIRMED BY COMMITTEE ON