MINUTES

2026 OLYMPIC AND PARALYMPIC WINTER GAMES COUNCIL COMMITTEE

Meeting #:
Date:
-
Location:
IN THE COUNCIL CHAMBER
PRESENT:
  • Mayor N. Nenshi
  • Councillor D. Colley-Urquhart
  • Councillor P. Demong, Vice-Chair
  • Councillor D. Farrell
  • Councillor R. Jones
  • Councillor J. Magliocca
  • Councillor E. Woolley, Chair
ALSO PRESENT:
  • City Manager J. Fielding
  • City Solicitor and General Counsel G. Cole
  • City Clerk L. Kennedy
  • Acting City Clerk M. A. Cario
  • Legislative Assistant D. Williams

Councillor Woolley called the meeting to order at 12:30 p.m.

Councillor Woolley, on behalf of Committee, requested a moment of silence to honour the memory of Mr. Frank King, the Chair of the 1988 Olympic Bid Committee.

Councillor Magliocca introduced a group of students from Arbour Lake School in Ward 2, along with their teacher and tour guides.

  • Moved byCouncillor Demong

    That the Agenda for the 2026 May 15 Regular Meeting of the 2026 Olympic and Paralympic Winter Games Council Committee be confirmed after amendment, as follows:

    Add the following items as Confidential Urgent Business:

    Item 9.2.1, Personnel Matter 1 (Verbal), VR2018-0035

    Item 9.2.2, Personnel Matter 2 (Verbal), VR2018-0036

    MOTION CARRIED
  • Moved byCouncillor Demong

    That the Minutes of the 2018 May 15 Regular Meeting of the 2026 Olympic and Paralympic Winter Games Council Committee be confirmed.

    MOTION CARRIED
  • Moved byCouncillor Demong

    That the 2026 Olympic and Paralympic Winter Games Council Committee defer Verbal Report OPC2018-0583 to the 2018 May 29 Regular Meeting of the 2026 Olympic and Paralympic Winter Games Council Committee.  

    MOTION CARRIED

Distributions with respect to Reports OPC2018-0611, OPC2018-0642, OPC2018-0643 and OPC2018-0644:

  • A PowerPoint presentation entitled "2026 Olympic and Paralympic Winter Games Council Committee, dated 2018 May 15; and
  • A document entitled "Unlocking the Value of Reputation".

 

  • Moved byCouncillor Demong

    That new Recommendation 2 and 3, as follows be added, and the Recommendations be numbered accordingly:

    2. Amend the Committee name "2026 Olympic and Paralympic Winter Games Council Committee" to "2026 Olympic and Paralympic Winter Games Assessment Council Committee";

    3. Amend Attachment 2 to Report OPC2018-0611 to reflect the new Committee name “2026 Olympic and Paralympic Winter Games Assessment Council Committee” wherever it occurs in Attachment 2 to Report OPC2018-0611.

    MOTION CARRIED
  • Moved byCouncillor Jones

    That with respect to Report OPC2018-0611, the following be approved, as amended and after amendment:

    That the 2026 Olympic and Paralympic Winter Games Council Committee recommends that Council:

    1. Rescind the 2026 Olympic and Paralympic Winter Games Council Committee Terms of Reference Terms as provided in Attachment 1;
    2. Amend the Committee name "2026 Olympic and Paralympic Winter Games Council Committee" to "2026 Olympic and Paralympic Winter Games Assessment Council Committee";
    3. Amend Attachment 2 to Report OPC2018-0611 be amended to reflect the new Committee name “2026 Olympic and Paralympic Winter Games Assessment Council Committee” wherever it occurs in Attachment 2 to Report OPC2018-0611; and
    4. Adopt the proposed updated Terms of Reference for the 2026 Olympic and Paralympic Winter Games Assessment Council Committee as provided in Attachment 2.

    And further, that Report OPC2018-0611 be forwarded to the 2018 May 16 Strategic Meeting of Council as an item of Urgent Business.

    MOTION CARRIED
  • Moved byMayor Nenshi

    That subject to Section 6(1) of Procedure Bylaw 35M2017, Committee suspend Section 115(1), in order to allow a Motion Arising with respect to Report OPC2018-0611.

    MOTION CARRIED
  • Moved byCouncillor Colley-Urquhart

    That with respect to Report OPC2018-0611, the following Motion Arising be approved:

    Direct Law to bring forward a bylaw incorporating the Committee’s Terms of Reference as discussed at the 2018 May 15 Committee meeting to return to the 2018 May 16 Strategic Meeting of Council.

    MOTION CARRIED

A Revised Attachment 1 to Report OPC2018-0642 was distributed.

  • Moved byCouncillor Woolley

    That with respect to Report OPC2018-0642, the following be approved:

    That the 2026 Olympic and Paralympic Winter Games Council Committee recommend that Council receive the 2026 OPWG Council Committee proposed meeting agendas (and Revised Attachment 1) for information.

    And further, that Report OPC2018-0642 be forwarded to the 2018 May 16 Strategic Meeting of Council as an item of Urgent Business.

    MOTION CARRIED

Distributions with respect to Report OPC2018-0643:

  • A document entitled "2026 OPWG Project Team Organizational Structure"; and
  • A document entitled "Consultant Summary"

 

  • Moved byCouncillor Demong

    That Item 6.3, Report OPC2018-0643, be postponed to be dealt with during the Closed Meeting portion of today's Meeting.

    MOTION CARRIED
  • Administration in attendance during the Closed Meeting discussions with respect to Report OPC2018-0643:

    Clerk: L. Kennedy. Legal: G. Cole

    Moved byCouncillor Jones

    That with respect to Report OPC2018-0643, the following be approved, after amendment:

    That the 2026 Olympic and Paralympic Winter Games Council Committee recommend that Council:

    1. Approve the 2026 Olympic and Paralympic Winter Games Project Team organizational structure;
    2. Receive the 2026 OPWG Bid Corporation Members Committee for information; and
    3. Direct that the closed meeting discussions with respect to Report OPC2018-0643 remain confidential pursuant to Sections 17, 19 and 24 of the Freedom of Information and Protection of Privacy Act.

    And further that Report OPC2018-0643 be forwarded to the 2018 May 16 Strategic Meeting of Council as an item of Urgent Business.

    MOTION CARRIED

A document entitled "Bid Development Work Streams" with respect to Report OPC2018-0644, was distributed.

  • Moved byMayor Nenshi

    That the 2026 Olympic and Paralympic Winter Games Council Committee move into Closed Meeting, at 1:51 p.m., in the Council Boardroom, to consider confidential matters with respect to the following items subject to Sections 17, 19 and 24 of the Freedom of Information and Protection of Privacy Act:

    • Item 6.3 Report OPC2018-0643;
    • Item 9.1.1 Report OPC2018-0645;
    • Item 9.1.2 Report OPC2018-0646 ;
    • Item 9.2.1 Verbal Report VR2018-0035; and
    • Item 9.2.2 Verbal Report VR2018-0036
    MOTION CARRIED

    Committee reconvened in public at 3:47 p.m. with Councillor Woolley in the Chair.


  • Moved byMayor Nenshi

    That Committee rise and report.

    MOTION CARRIED
  • Administration in attendance during the Closed Meeting discussions with respect to Report OPC2018-0644:

    Clerk: L. Kennedy. Legal: G. Cole

    Moved byCouncillor Magliocca

    That with respect to Report OPC2018-0644, the following be approved, after amendment:

    That the 2026 Olympic and Paralympic Winter Games Council Committee recommend that Council:

    1. Receive the work plan for information; and
    2. Direct that the closed meeting discussions with respect to Report OPC2018-0644 remain confidential pursuant to Sections 17, 19 and 24 of the Freedom of Information and Protection of Privacy Act.

    And further that Report OPC2018-0644 be forwarded to the 2018 May 16 Strategic Meeting of Council as an item of Urgent Business.

    MOTION CARRIED

A confidential PowerPoint presentation with respect to Report OPC2018-0645, which is to be kept confidential subject to Sections 17, 19 and 24 of the Freedom of Information and Protection of Privacy Act was distributed.

  • Administration in attendance during the Closed Meeting discussions with respect to Report OPC2018-0645:

    Clerk: L. Kennedy. Legal: G. Cole

    Moved byCouncillor Colley-Urquhart

    That with respect to Report OPC2018-0644, the following be approved:

    That the 2026 Olympic and Paralympic Winter Games Council Committee recommend that:

    1. Council approve Administration recommendation 1 contained in Report OPC2018-0645;
    2. Forward Report OPC2018-0645 to the 2018 May 16 Strategic Meeting of Council as an item of Confidential Urgent Business; and
    3. Direct that the closed meeting discussions and distribution with respect to Verbal Report OPC2018-0645 remain confidential pursuant to Sections 17, 19 and 24 of the Freedom of Information and Protection of Privacy Act.
    MOTION CARRIED
  • Administration in attendance during the Closed Meeting discussions with respect to Report OPC2018-0646:

    Clerk: L. Kennedy, M. A. Cario, D. Williams. Advice: J. Fielding, K. Hanson, R. Mueller, H. Domzal, C. Jurewicz, K. Sveinunggaard, D. Corbin, C. Smillie. Legal: G. Cole, M. Tolfree. External Consultants: K. Libin, M. Smith

    Moved byMayor Nenshi

    That with respect to Report OPC2018-0646, the following be approved:

    That the 2026 Olympic and Paralympic Winter Games Council Committee recommend that Council:

    1. Approve the Recommendation as discussed during the Closed Meeting;
    2. Forward Verbal Report OPC2018-0646 to the 2018 May 16 Strategic Meeting of Council as an item of Confidential Urgent Business; and
    3. Direct that the closed meeting discussions with respect to Verbal Report OPC2018-0646 remain confidential pursuant to Sections 17, 19 and 24 of the Freedom of Information and Protection of Privacy Act.
    MOTION CARRIED
  • Administration in attendance during the Closed Meeting discussions with respect to Verbal Report VR2018-0035:

    Clerk: L. Kennedy. Legal: G. Cole

    Moved byCouncillor Magliocca

    That with respect to Verbal Report VR2018-0035, the following be approved:

    That the 2026 Olympic and Paralympic Winter Games Council Committee direct that the closed meeting discussions with respect to Verbal Report VR2018-0035 remain confidential pursuant to Sections 17, 19 and 24  of the Freedom of Information and Protection of Privacy Act.

    MOTION CARRIED
  • Administration in attendance during the Closed Meeting discussions with respect to Verbal Report VR2018-0036:

    Clerk: L. Kennedy. Legal: G. Cole

    Moved byCouncillor Jones

    That with respect to Verbal Report VR2018-0036, the following be approved:

    That the 2026 Olympic and Paralympic Winter Games Council Committee direct that the closed meeting discussions with respect to Verbal Report VR2018-0036 remain confidential pursuant to Sections 17, 19 and 24  of the Freedom of Information and Protection of Privacy Act.

    MOTION CARRIED
  • Moved byCouncillor Colley-Urquhart

    That Committee recommend that Council reconsider their decision contained in the minutes of the 2018 March 19-20  Combined Meeting of Council with respect to Item 13.5, Report C2018-0266, Recommendation 2, to amend the approved delegation from the Deputy City Manager to the City Manager.

    MOTION CARRIED
  • Moved byCouncillor Jones

    That this meeting adjourn at 3:58 p.m.

    MOTION CARRIED

    The following items have been forwarded to the 2018 May 16 Strategic Meeting of Council:

    Urgent Business:

    Amendments to the 2026 Olympic and Paralympic Winter Games Council Committee Terms of Reference, OPC2018-0611

    2026 Olympic and Paralympic Winter Games Council Committee Proposed Meeting Agendas, OPC2018-0642

    2026 Olympic and Paralympic Winter Games Project Team Revised Governance, OPC2018-0643

    2026 Olympic and Paralympic Winter Games Council Committee Work Plan Update, OPC2018-0644


    Confidential Urgent Business:

    Update on Engagement and Advisory Sub-Committee Membership, OPC2018-0645

    Update on BidCo Chair Recruitment (Verbal), OPC2018-0646


    The next Regular Meeting of the 2026 Olympic and Paralympic Winter Games Council Committee is scheduled to be held on 2018 May 29 at 9:30 a.m.


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