MINUTES

INFRASTRUCTURE AND PLANNING COMMITTEE

-
IN THE COUNCIL CHAMBER
PRESENT:
  • Councillor S. Sharp, Chair
  • Councillor J. Mian, Vice-Chair
  • Councillor A. Chabot (Remote Participation)
  • Councillor S. Chu
  • Councillor P. Demong (Remote Participation)
  • Councillor E. Spencer
  • Councillor J. Wyness
  • Councillor G-C. Carra (Remote Participation)
  • Councillor D. McLean
  • Councillor T. Wong
ALSO PRESENT:
  • General Manager M. Thompson
  • Senior Legislative Advisor J. Palaschuk
  • Legislative Advisor C. Doi

1.
CALL TO ORDER

 

Councillor Sharp called the meeting to order at 9:33 a.m.

ROLL CALL

Councillor Chabot, Councillor Chu, Councillor Mian, Councillor Spencer, Councillor Wyness, Councillor Carra, Councillor McLean, Councillor Wong, and Councillor Sharp

Absent from Roll Call: Councillor Demong

2.
OPENING REMARKS

 

Councillor Sharp provided opening remarks and a traditional land acknowledgment.

3.
CONFIRMATION OF AGENDA

 
  • Moved byCouncillor Mian

    That the Agenda for today's meeting be amended by setting Item 7.2 Advancing Business-friendly Approaches to City-led Infrastructure Construction, IP2024-0293, to be dealt with prior to Item 7.1 Biannual Infrastructure Insights Report – Q1 2024, IP2024-0020.

    MOTION CARRIED
  • Moved byCouncillor Mian

    That the Agenda for the 2024 March 13 Regular Meeting of the Infrastructure and Planning Committee be confirmed, as amended.

    MOTION CARRIED

    By General Consent, Committee modified the lunch recess to commence at 10:45 a.m. and resume at 11:45 a.m.


4.
CONFIRMATION OF MINUTES

 

4.1
Minutes of the Regular Meeting of the Infrastructure and Planning Committee, 2024 February 21

This item has attachments. 
1.Unconfirmed Minutes-2024-02-21-Infrastructure and Planning Committee.pdf
  • Moved byCouncillor Mian

    That the Minutes of the 2024 February 21 Regular Meeting of the Infrastructure and Planning Committee be confirmed.

    MOTION CARRIED

    Committee then dealt with Item 7.2.


5.
CONSENT AGENDA

 

6.
POSTPONED REPORTS

 

None

7.
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

 

7.1
Biannual Infrastructure Insights Report – Q1 2024, IP2024-0020

This item has attachments. 
1.Biannual Infrastructure Insights Report - Q1 2024 - IP2024-0020.pdf
2.Attach 1 - Biannual Infrastructure Insights Report Q1 2024 - IP2024-0020.pdf
3.Attach 2 - Presentation - IP2024-0020.pdf

This Item was dealt with following Item 7.2.

Councillor Chabot (Remote Member) joined the meeting at 11:51 a.m.

Carol Armes, Advisory Committee on Accessibility, addressed Committee with respect to Report IP2024-0020.
  • Moved byCouncillor Spencer

    That with respect to Report IP2024-0020, the following be approved:

    That that Infrastructure and Planning Committee receive this report for the Corporate Record.

    For: (7)Councillor Carra, Councillor Chu, Councillor Sharp, Councillor Spencer, Councillor Wyness, Councillor Mian, and Councillor Chabot
    MOTION CARRIED

    Committee then dealt with Item 7.3.


7.2
Advancing Business-friendly Approaches to City-led Infrastructure Construction, IP2024-0293

This item has attachments. 
1.Advancing Business-friendly Approaches to City-led Infrastructure Construction - IP2024-0293.pdf
2.Attach 1 - Background and Previous Council Direction - IP2024-0293.pdf
3.Attach 2 - Proposed Main Streets Business Support Grant Pilot – General Terms of Reference - IP2024-0293.pdf
4.Attach 3 - Presentation - IP2024-0293.pdf
5.Distrib-Revised Cover Report-IP2024-0293.pdf
6.Distrib-Revised Attach 3-IP2024-0293.pdf
7.Distrib-Public Submissions-IP2024-0293.pdf

This Item was dealt with following Item 4.1.

The following documents were distributed with respect to Report IP2024-0293:

  • Revised Cover Report;
  • Revised Attachment 3; and
  • A package of Public Submissions.

Councillor Demong (Remote Member) joined the meeting at 9:36 a.m.

Councillor Wyness introduced a group of Grade 8 students from St. Ambrose School (Ward 2), along with their teacher Carina Crescenzi.

​The following speakers addressed Committee with respect to Report IP2024-0293:

  1. Andrew Sennyah, The Canadian Federation of Independent Business
  2. Bob van Wegen, Marda Loop Business Improvement Area
  3. Leslie Echino
  4. Vincent Wong
  5. Cameron Fraser

By General Consent, Committee modified the lunch recess to begin following the completion of Item 7.2.

Councillor Sharp left the Chair at 10:44 a.m. and Councillor Mian assumed the Chair.

Councillor Sharp resumed the Chair at 10:47 a.m.

  • Moved byCouncillor Spencer

    That with respect to Revised Report IP2024-0293, the following be approved:

    That the Infrastructure and Planning Committee:

    1. Forward this Item to the 2024 March 19 Regular Meeting of Council.

    That the Infrastructure and Planning Committee recommend that Council:

    1. Direct Administration to initiate a Main Streets Business Support Grant pilot in 2024 and report back to Infrastructure and Planning Committee in Q1 2025 on the outcomes and effectiveness of the pilot; and
    2. Direct Administration to advance work on establishing a Business-Friendly Construction Policy and present the Policy to the Infrastructure and Planning Committee in Q1 2025.
    For: (9)Councillor Carra, Councillor Chu, Councillor Demong, Councillor Sharp, Councillor Spencer, Councillor McLean, Councillor Wyness, Councillor Chabot, and Councillor Wong
    MOTION CARRIED

    Committee recessed at 11:02 a.m. and reconvened at 11:47 a.m. with Councillor Sharp in the Chair.

    ROLL CALL

    Councillor Chu, Councillor Spencer, Councillor Wyness, Councillor Carra, and Councillor Sharp

    Absent from Roll Call: Councillor Chabot, Councillor Demong, and Councillor Mian

    Committee then dealt with Item 7.1.


7.3
Winter Maintenance Policy Update, IP2024-0103

This item has attachments. 
1.Winter Maintenance Policy Update - IP2024-0103.pdf
2.Attach 1 - Previous Council Direction - IP2024-0103.pdf
3.Attach 2 - Winter Maintenance Policy For Approval - IP2024-0103.pdf
4.Attach 3 - Snow and Ice Control Policy To Be Rescinded - IP2024-0103.pdf
5.Attach 4 - Proposed Amendments to Street Bylaw 20M88 - IP2024-0103.pdf
6.Attach 5 - Snow and Ice Control Reserve Proposed Amendments - IP2024-0103.pdf
7.Attach 6 - Winter Maintenance Benchmarking Summary - IP2024-0103.pdf
8.Attach 7 - Sidewalk Crossings of Laneways Overview - IP2024-0103.pdf
9.Attach 8 - Letter of Support - IP2024-0103.pdf
10.Attach 9 - Presentation - IP2024-0103.pdf
11.Distrib-Public Submission-IP2024-0103.pdf

This Item was dealt with following Item 7.1.

A Public Submission was distributed with respect to Report IP2024-0103.

​Carol Armes, Advisory Committee on Accessibility, addressed Committee with respect to Report IP2024-0103.

Councillor Carra (Remote Member) left the meeting at 12:36 p.m.

  • Moved byCouncillor Chabot

    That with respect to Report IP2024-0103, the following be approved:

    That the Infrastructure and Planning Committee recommend that Council:

    1. Approve the Winter Maintenance Policy as presented in Attachment 2;
    2. Rescind the Snow and Ice Control Policy CP2021-01 as presented in Attachment 3;
    3. Give three readings to the proposed bylaw to amend the Street Bylaw 20M88 per Attachment 4;
    4. Approve amendments to the Snow and Ice Control Reserve per Attachment 5; and
    5. Direct Administration to implement earlier snow clearing response times on Priority 2 community and transit routes, ensuring they are completed within 24 hours of snowfall stopping.
    For: (6)Councillor Chu, Councillor Sharp, Councillor Spencer, Councillor Wyness, Councillor Mian, and Councillor Chabot
    MOTION CARRIED

8.
ITEMS DIRECTLY TO COMMITTEE

 

9.
URGENT BUSINESS

 

None

10.
CONFIDENTIAL ITEMS

 

11.
BRIEFINGS

 

12.
ADJOURNMENT

 
  • Moved byCouncillor Wyness

    That this meeting adjourn at 1:04 p.m.

    MOTION CARRIED

    The following Item has been forwarded to the 2024 March 19 Regular Meeting of Council:

    URGENT BUSINESS

    • Advancing Business-friendly Approaches to City-led Infrastructure Construction, IP2024-0293

    The following Item has been forwarded to the 2024 April 30 Regular Meeting of Council:

    COMMITTEE REPORTS

    • Winter Maintenance Policy Update, IP2024-0103

    The next Regular Meeting of the Infrastructure and Planning Committee is scheduled to be held on 2024 April 17 at 9:30 a.m.

     

    CONFIRMED BY COMMITTEE ON


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