MINUTES

PRIORITIES AND FINANCE COMMITTEE

Tuesday, June 09, 2020 at 9:30 A.m. - 11:30 P.m.

IN THE COUNCIL CHAMBER

PRESENT:

• Mayor N. Nenshi, Chair
• Councillor S. Chu, Vice-Chair (Remote Participation)
• Councillor G-C. Carra (CPS Chair) (Remote Participation)
• Councillor J. Davison (T&T Chair) (Remote Participation)
• Councillor J. Gondek (PUD Chair) (Remote Participation)
• Councillor W. Sutherland (UCS Chair)
• Councillor E. Woolley (Audit Chair) (Remote Participation)
• Councillor G. Chahal (Remote Participation)
• Councillor P. Demong (Remote Participation)
• Councillor J. Farkas (Remote Participation)
• Councillor D. Farrell (Remote Participation)
• Councillor J. Magliocca (Remote Participation)

ALSO PRESENT:

• Chief Financial Officer C. Male
• A/City Clerk M. A. Cario
• Legislative Advisor D. Williams

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1.

CALL TO ORDER

Mayor Nenshi called the Meeting to order at 9:38 a.m.

ROLL CALL

Councillor Carra, Councillor Chu, Councillor Davison, Councillor Farkas, Councillor Farrell, Councillor Gondek, Councillor Magliocca, Councillor Sutherland, Councillor Woolley, Mayor Nenshi

 

2.

OPENING REMARKS

Mayor Nenshi called for a moment of quiet contemplation and provided a traditional land acknowledgment.

3.

CONFIRMATION OF AGENDA

• That the Agenda for today's Meeting be amended, by General Consent by moving Items 7.9 and 7.5 to be the first items of business following the Consent Agenda.
• Moved by Councillor Chu

  That the Agenda for the 2020 June 09 Regular Meeting of the Priorities and Finance Committee be confirmed, as amended.

  MOTION CARRIED

4.

CONFIRMATION OF MINUTES

• Moved by Councillor Chu

  That the following sets of Minutes for the following meetings be confirmed in an omnibus motion:

   

4.1

Minutes of the Special Meeting of the Priorities and Finance Committee, 2020 April 29

4.2

Minutes of the Regular Meeting of the Priorities and Finance Committee, 2020 May 05

• MOTION CARRIED

5.

CONSENT AGENDA

• Moved by Councillor Chu

  That the Consent Agenda be approved, as follows:

5.1

DEFERRALS AND PROCEDURAL REQUESTS

None

5.2

BRIEFINGS

5.2.1

Status of Outstanding Motions and Directions, PFC2020-0608

5.2.2

Council Innovation Fund and Council Community Fund Status Update, PFC2020-0568

5.2.3

On Demand Transit Pilot Service Update, PFC2020-0549

5.2.4

State of Downtown 2019, PFC2020-0643

• MOTION CARRIED

6.

POSTPONED REPORTS

None

7.

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

7.1

Update on SAVE – (Verbal Update), PFC2020-0634

Administration presented a verbal update and was thanked by Committee.

7.2

Financial Task Force June - (Verbal Update), PFC2020-0646

Administration presented a verbal update and was thanked by Committee.

7.3

City of Calgary Investment & Governance Policy, PFC2020-0561

A presentation entitled "Investment and Governance Policy PFC2020-0561 Presented to: Priorities and Finance Committee", dated 2020 June 09 was electronically distributed and displayed with respect to Report PFC2020-0561.

• Moved by Councillor Woolley

  That with respect to Report PFC2020-0561, the following be approved:

  That the Priorities and Finance Committee:

  1. Recommends that Council approve the City of Calgary Investment & Governance Policy (Attachment 1); and
  2. Forwards this report as an item of Urgent Business to the 2020 June 15 Combined Meeting of Council.
  MOTION CARRIED

7.4

2019 Year-end Capital and Operating Budget Revisions Report, PFC2020-0607

A presentation entitled "2019 Mid-Year Capital and Operating Budget Revisions Report Priorities and Finance Committee", dated 2020 June 09 was electronically distributed and displayed with respect to Report PFC2020-0607.

• Moved by Councillor Chu

  That with respect to Report PFC2020-0607, the following be approved:

  That the Priorities and Finance Committee recommends that Council receive this report for the Corporate Record, and subsequent Council discussion.

  MOTION CARRIED

7.5

Proclamations and Letter of Recognition Policy, PFC2020-0264

A presentation entitled "Proclamations and Letters of Recognition Policy (proposed) PFC2020-0264", dated 2020 June 09 was electronically distributed and displayed with respect to Report PFC2020-0264.

This Item was dealt with following Item 7.9, PFC2020-0665.

• Moved by Councillor Woolley

  That with respect to Report PFC2020-0264, the following be approved, after amendment:

  That the Priorities and Finance Committee recommend that Council:

  1. Rescind Council Policy CC015 ‘Proclamation Policy’ (Attachment 1);
  2. Rescind Council Policy CC012 ‘Letters of Recognition Policy’ (Attachment 2);
  3. Rescind Council Policy CC020 ‘Year Long Proclamation Policy’ (Attachment 3); and
  4. Approve the proposed Council Policy ‘Proclamations and Letters of Recognition Policy’ (Attachment 4).

  And further, that this Report be forwarded as an item of Urgent Business to the 2020 June 15 Combined Meeting of Council.

  MOTION CARRIED

7.6

2020 Bi-annual Review of the Multiple Terms of Reference, PFC2020-0560

A presentation entitled "2020 Bi-annual Review of Multiple Terms of Reference PFC2020-0560", dated 2020 June 09 was electronically distributed and displayed with respect to Verbal Report PFC2020-0560.

• Moved by Councillor Chu

  That with respect to Report PFC2020-0560, the following be approved:

  1. That the Priorities and Finance Committee recommend that Council:
     1. Adopt the amended Terms of Reference for the Advisory Committee on Accessibility (Attachment 2);
     2. Adopt the amended Terms of Reference for the Calgary Transit Access Eligibility Appeal Board (Attachment 3); and
  2. That the Priorities and Finance Committee forward Report PFC2020-0560 as proposed Urgent Business to the 2020 June 15 Combined Meeting of Council.
  MOTION CARRIED

7.7

Proposed Amendment to the Code of Conduct for Citizen Members of Boards, PFC2020-0589

• Moved by Councillor Farkas

  That with respect to Report PFC2020-0589, the following be approved:

  That the Priorities and Finance Committee recommend:

  1. That Council adopt the proposed amendments to the Code of Conduct for Citizen Members Appointed to Council Established Boards, Commissions and Committees, as contained in Attachment 1; and
  2. That Report PFC2020-0589 be forwarded as proposed Urgent Business to the 2020 June 15 Combined Meeting of Council.
  MOTION CARRIED

7.8

Administrative Penalties System Business Recommendation, PFC2020-0625

A presentation entitled "PFC2020-0625 Administrative Penalties System Business Recommendation City Clerk’s Office –Appeals & Tribunals", dated 2020 June 09 was electronically distributed and displayed with respect to Report PFC2020-0625.

Mayor Nenshi left the meeting at 10:59 am and Councillor Chu assumed the Chair (Remotely).

• Moved by Councillor Sutherland

  That with respect to Report PFC2020-0625, the following be approved, after amendment:

  That the Priorities and Finance Committee recommend that Council direct Administration to:

  1. Proceed with negotiations required to implement an Administrative Penalties System;
  2. Bring forward a Council Innovation Fund application to Priorities and Finance Committee for one-time startup costs;
  3. Engage key stakeholders on establishing an Administrative Penalties System (APS); and
  4. Develop an Administrative Penalties Bylaw, and other related and necessary bylaw amendments, and present them at public hearing in 2020.
  MOTION CARRIED

7.9

Citizen-Led Selection Committee for the Integrity Commissioner, PFC2020-0665

This item was dealt with immediately following the Consent Agenda

Councillor Demong joined the Remote Meeting at 9:49 a.m.

A presentation entitled "Citizen Selection Committee for the Integrity Commissioner", dated 2020 June 09 was electronically distributed and displayed with respect to Report PFC2020-0665.

• Moved by Councillor Gondek

  That with respect to Report PFC2020-0665, the following be approved, after amendment:

  1. That the Priorities and Finance Committee recommend that Council:
     1. Reconsider its motion of 2020 March 16, C2020-0378 which created a Selection Committee for the Integrity Commissioner comprised of Members of Council;
     2. Approve the Terms of Reference for the Citizen-Led Selection Committee for the Integrity Commissioner outlined in Attachment 1 contained in report PFC-2020-0665;
     3. Appoint three public members from the short-list contained in Attachment 2, to the Citizen-led Selection Committee for the Integrity Commissioner and
     4. Direct that Attachment 2 of PFC2020-0665 remain confidential pursuant to Sections 17 (Disclosure harmful to personal privacy) and 19 (Confidential evaluations) of the Freedom of Information and Protection of Privacy Act and not to be released.
  2. That the Priorities and Finance Committee forward this report to the 2020 June 15 Combined Meeting of Council as an item of Urgent Business.
  MOTION CARRIED

8.

ITEMS DIRECTLY TO COMMITTEE

8.1

REFERRED REPORTS

None

8.2

NOTICE(S) OF MOTION

8.2.1

Providing a Long Term Source of Financial Relief for Albertans (Give it Back), PFC2020-0666

• Moved by Councillor Sutherland

  That with respect to Notice of Motion PFC2020-0666, the following be approved:

  That Notice of Motion PFC2020-0666 be forwarded to Council for consideration.

  And further, that this Report be forwarded as an item of Urgent Business to the 2020 June 15 Combined Meeting of Council.

  MOTION CARRIED

8.2.2

Resolution of Council - Airport Vicinity Protection Area (AVPA) Amendment for a School at 4353 54 Ave NE, PFC2020-0657

• Moved by Councillor Chahal

  That with respect to Notice of Motion PFC2020-0657, the following be approved:

  That Notice of Motion PFC2020-0657 be forwarded to Council for consideration.

  And further, that this item be forwarded as an item of Urgent Business to the 2020 June 15 Combined Meeting of Council.

  MOTION CARRIED

8.2.3

Council Endorsement of Technology to Help Missing Children, PFC2020-0669

• Moved by Councillor Farkas

  That with respect to Notice of Motion PFC2020-0669, the following be approved:

  That Notice of Motion PFC2020-0669 be forwarded to Council for consideration pending Administration review of the application and that Councillor Farkas review the Motion for any wording changes that may apply.

  MOTION CARRIED

9.

URGENT BUSINESS

None

10.

CONFIDENTIAL ITEMS

10.1

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

None

10.2

URGENT BUSINESS

None

11.

ADJOURNMENT

• Moved by Councillor Carra

  That this meeting adjourn at 11:43 a.m.

  ROLL CALL VOTE:

  For: (9)

  Councillor Chu, Councillor Carra, Councillor Davison, Councillor Gondek, Councillor Sutherland, Councillor Woolley, Councillor Chahal, Councillor Farkas, and Councillor Magliocca

  MOTION CARRIED

  The following items have been forwarded to the 2020 June 15 Combined Meeting of Council:
  CONSENT AGENDA

  • City of Calgary Investment & Governance Policy, PFC2020-0561
  • Proclamations and Letter of Recognition Policy, PFC2020-0264
  • 2020 Bi-annual Review of the Multiple Terms of Reference, PFC2020-0560
  • Proposed Amendment to the Code of Conduct for Citizen Members of Boards, PFC2020-0589
  • Citizen-Led Selection Committee for the Integrity Commissioner, PFC2020-0665

  COMMITTEE REPORTS

  • Resolution of Council - Airport Vicinity Protection Area (AVPA) Amendment for a School at 4353 54 Ave NE, PFC2020-0657
  • Providing a Long Term Source of Financial Relief for Albertans (Give it Back), PFC2020-0666

  The following items have been forwarded to the 2020 July 20 Combined Meeting of Council:

  CONSENT AGENDA

  • 2019 Year-end Capital and Operating Budget Revisions Report, PFC2020-0607
  • Administrative Penalties System Business Recommendation, PFC2020-0625

  COMMITTEE REPORTS

  • Council Endorsement of Technology to Help Missing Children, PFC2020-0669

  The next Regular Meeting of the Priorities and Finance Committee is scheduled to be held 2020 July 14.

  CONFIRMED BY COMMITTEE ON