PRESENT:

Mayor N. Nenshi, Chair

Councillor A. Chabot (PUD Chair), Vice-Chair

Councillor D. Colley-Urquhart (CPS Chair)

Councillor P. Demong (UCS Chair)

Councillor R. Pootmans (Audit Chair)

ALSO PRESENT:

City Manager J. Fielding

City Clerk S. Gray

Assistant City Clerk B. Hilford

1.

CONFIRMATION OF AGENDA

AMENDMENT, Moved by Councillor Demong, that the Agenda for today’s Meeting be amended by adding an item of Urgent Business “Verbal Discussion on Gifts and Benefits Policy For Members of Council, VR2015-0021”.

CARRIED

CONFIRM AGENDA, AS AMENDED, Moved by Councillor Colley-Urquhart, that the Agenda for the 2015 March 03 Regular Meeting of the Legislative Governance Task Force be confirmed, as amended, as follows:

ADD URGENT BUSINESS

VERBAL DISCUSSION ON GIFTS AND BENEFITS POLICY FOR MEMBERS OF COUNCIL, VR2015-0021

CARRIED

2.

CONFIRMATION OF MINUTES

2.1

MINUTES OF THE REGULAR MEETING OF THE LEGISLATIVE GOVERNANCE TASK FORCE, 2014 DECEMBER 09

CONFIRM MINUTES, Moved by Councillor Pootmans, that the Minutes of the

2014 December 09 Regular Meeting of the Legislative Governance Task Force be confirmed.

CARRIED

3.

TABLED REPORT(S)

(including additional related/supplementary reports)

3.1

LEGISLATIVE GOVERNANCE TASK FORCE 2014 Q4 WORK PLAN PROGRESS, LGT2014-0933

REFER, Moved by Councillor Chabot, that Report LGT2014-0933 be referred to the City Clerk’s Office, to return to the Legislative Governance Task Force no later than

2015 Quarter 2, following Council’s decision on the Mayor’s Innovation Fund application to advance the work plan for the Legislative Governance Task Force.

CARRIED

4.

NEW BUSINESS

4.1

PROPOSED AMENDMENTS TO THE CODE OF CONDUCT FOR CITIZEN MEMBERS APPOINTED TO COUNCIL ESTABLISHED BOARDS, COMMISSIONS AND COMMITTEES, LGT2015-0232

APPROVE, Moved by Councillor Colley-Urquhart, that the Administration Recommendations contained in Report LGT2015-0232 be approved, as follows:

That the Legislative Governance Task Force recommend that Council:

1.    Adopt the amended Council policy on the Code of Conduct for Citizen Members Appointed to Council Established Boards, Commissions and Committees (CC045); and

2.    Rescind the Council policy on Conflict of Interest: Citizen Appointees (CC006).

CARRIED

4.2

MINOR AMENDMENTS TO PROCEDURE BYLAW 44M2006, LGT2015-0237

IN CAMERA, Moved by Councillor Pootmans, that in accordance with Section 197(2) of the Municipal Government Act and Sections 24(1)(b) and (d) of the Freedom of Information and Protection of Privacy Act, the Legislative Governance Task Force move in camera, at

10:00 a.m., in order to consider a confidential matter with respect to report LGT2015-0237.

CARRIED

The Legislative Governance Task Force moved into public session at 10:06 a.m. with Mayor Nenshi in the Chair.

RISE WITHOUT REPORTING, Moved by Councillor Colley-Urquhart, that the Legislative Governance Task Force rise without reporting.

CARRIED

AMENDMENT, Moved by Councillor Colley-Urquhart, that with respect to the Administration Recommendation contained in Report LGT2015-0237, Attachments 1 and 2 be amended in Sections 10(1), 10(2) and 10(4) by placing the ‘In Camera items’ section before the ‘Urgent business In Camera’ section, in order to align with current Council practice, as follows:

·         Section 10(1), Suggested Wording Column:

“12.  In Camera items;

  13. Urgent business In Camera;”

·         Section 10(2), Suggested Wording Column:

“18.  In Camera items;

  19. Urgent business In Camera;”

·         Section 10(4), Suggested Wording Column:

“8.  In Camera items;

  9. Urgent business In Camera; and”.

CARRIED

APPROVE, AS AMENDED, Moved by Councillor Chabot, that the Administration Recommendation contained in Report LGT2015-0237 be approved, as amended, as follows:

That the Legislative Governance Task Force recommends that Council give three readings to the proposed amending bylaw, after amendment to the Bylaw in Sections 10(1), 10(2) and 10(4) by placing the ‘In Camera items’ section before the ‘Urgent business In Camera’ section, in order to align with current Council practice, as follows:

·         Section 10(1),

“12.   In Camera items;

  13.  Urgent business In Camera;”

·         Section 10(2),

“18.   In Camera items;

  19.  Urgent business In Camera;”

·         Section 10(4),

“8.     In Camera items;

  9.    Urgent business In Camera; and”.

Opposed:     P. Demong

CARRIED

5.

URGENT BUSINESS

5.1

VERBAL DISCUSSION ON GIFTS AND BENEFITS POLICY FOR MEMBERS OF COUNCIL, VR2015-0021

DISTRIBUTION

At the request of Councillor Demong and with the concurrence of Mayor Nenshi, the City Clerk distributed copies of an out-dated version of Council Policy CC043, ‘Gifts and Benefits Policy For Members of Council’, with respect to Report VR2015-0021.

REFER, Moved by Councillor Demong, that Report VR2015-0021 be referred to the City Clerk’s Office, to bring forward proposed amendments to the Gifts and Benefits Policy For Members of Council, as discussed today, to the 2015 April 21 Meeting of the Legislative Governance Task Force.

CARRIED

6.

ADJOURNMENT

ADJOURN, Moved by Councillor Pootmans, that this meeting adjourn at 10:30 a.m.

CARRIED

CONFIRMED BY COMMITTEE ON 2015 APRIL 21.

   Sgd. N. Nenshi                                                           Sgd. S. Gray

   MAYOR                                                                      CITY CLERK

CONSENT:

PROPOSED AMENDMENTS TO THE CODE OF CONDUCT FOR CITIZEN MEMBERS APPOINTED TO COUNCIL ESTABLISHED BOARDS, COMMISSIONS AND COMMITTEES, LGT2015-0232

OTHER:

(The following Report contains oppositions and/or Bylaws that require reading by Council.  Accordingly, it should be voted on separately.)

MINOR AMENDMENTS TO PROCEDURE BYLAW 44M2006, LGT2015-0237

The next Regular Meeting of the Legislative Governance Task Force has been scheduled to be held on 2015 April 21 at 9:30 AM.