MINUTES

2026 OLYMPIC AND PARALYMPIC WINTER GAMES ASSESSMENT COMMITTEE

Meeting #:
Date:	Tuesday, October 02, 2018 at 1:00 P.m. - 8:00 P.m.
Location:	IN THE CALGARY POWER RECEPTION HALL

PRESENT:

• Councillor E. Woolley, Chair
• Councillor P. Demong, Vice-Chair
• Mayor N. Nenshi
• Councillor D. Colley-Urquhart* (via phone)
• Councillor R. Jones
• Councillor J. Magliocca
• *Councillor S. Chu
• *Councillor J. Farkas

ALSO PRESENT:

• City Manager J. Fielding
• City Solicitor and General Counsel G. Cole
• Acting City Clerk M. A. Cario
• Legislative Assistant J. Palaschuk

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1.

CALL TO ORDER

Councillor Woolley called the Meeting to order at 1:07 p.m.

2.

OPENING REMARKS

Councillor Woolley provided opening remarks.

3.

CONFIRMATION OF AGENDA

• Moved by Mayor Nenshi

  That the Agenda for today's Meeting be amended by adding the following Item of Confidential Urgent Business:

  • 9.2.1 Update on Government Negotiation (Verbal), VR2018-0082
  MOTION CARRIED
• Moved by Councillor Magliocca

  That the Agenda for the 2018 October 02 Regular Meeting of the 2026 Olympic and Paralympic Winter Games Assessment Committee be confirmed, as amended.

  MOTION CARRIED

4.

CONFIRMATION OF MINUTES

4.1

Minutes from the Regular Meeting of the 2026 Olympic and Paralympic Winter Games Assessment Committee, 2018 September 04

• Moved by Councillor Jones

  That the Minutes of the Regular Meeting of the 2026 Olympic and Paralympic Winter Games Assessment Committee, held on 2018 September 04, be confirmed.

  MOTION CARRIED

5.

POSTPONED REPORTS

None

6.

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

6.1

Update from the Chair, Vice-Chair and City Manager (Verbal), OPC2018-1076

• Moved by Mayor Nenshi

  That Committee allow Councillor Colley-Urquhart to participate in the meeting remotely.

  MOTION CARRIED
• Moved by Councillor Colley-Urquhart

  That with respect to Verbal Report OPC2018-1076, the following be approved:

  That the Committee receive this Verbal Report for information.

  MOTION CARRIED

6.2

2026 Olympic and Paralympic Winter Games Assessment City Secretariat Update, OPC2018-1137

Distributions made with respect to Report OPC2018-1137:

• a PowerPoint presentation entitled "2026 Olympic and Paralympic Winter Games Assessment Committee Presentation on Report OPC2018-1137, City Secretariat Update", dated 2018 October 02; and
• a document entitled "2026 Olympic and Paralympic Winter Games bid engagement- Toolkit".

A PowerPoint presentation entitled "2026 Olympic and Paralympic Winter Games Assessment Committee - Closed Session Presentation - OPC2018-1137", dated 2018 October 02, which is to remain confidential pursuant to Sections 23, 24, 25, and 27 of the Freedom of Information and Protection of Privacy Act, was distributed during the Closed Meeting Portion of today's Meeting.

• Moved by Councillor Demong

  That the 2026 Olympic and Paralympic Winter Games Assessment Committee move into Closed Meeting, at 2:12 p.m., in the Council Boardroom, to consider confidential matters with respect to the following items pursuant to Sections 23, 24, 25, and 27 of the Freedom of Information and Protection of Privacy Act:

  • Item 6.2, Report OPC2018-1137; and
  • Item 9.2.1, Report VR2018-0082 

  Against: Councillor Farkas

  MOTION CARRIED

• Committee reconvened in Public Meeting at 3:13 p.m. with Councillor Woolley in the Chair

  Moved by Mayor Nenshi

  That Committee rise and report.

  MOTION CARRIED

• Administration in attendance during the Closed Meeting discussions with respect to Report OPC2018-1137:

  Clerk: M. A. Cario, J. Palaschuk. Advice: S. McMullen, D. Corbin, J. Fielding. Observer: C. Male, K. Sveinunggaard, C. Smillie. Legal: G. Cole, M. Tolfree.

  Moved by Councillor Demong

  That with respect to Report OPC2018-1137, the following be approved:

  That the 2026 Olympic and Paralympic Winter Games Assessment Committee:

  1. Receive this report for information; and
  2. Keep the closed session presentation and discussions confidential pursuant to Sections 23, 24, 25, and 27 of the Freedom of Information and Protection of Privacy Act.
  MOTION CARRIED

7.

ITEMS DIRECTLY TO COMMITTEE

7.1

REFERRED REPORTS

None

7.2

NOTICE(S) OF MOTION

None

8.

URGENT BUSINESS

None

9.

CONFIDENTIAL ITEMS

9.1

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

None

9.2

URGENT BUSINESS

9.2.1

Update on Government Negotiation (Verbal), VR2018-0082

Administration in attendance during the Closed Meeting discussions with respect to Verbal Report VR2018-0082:

Clerk: M. A. Cario, J. Palaschuk. Advice: S. McMullen, D. Corbin, J. Fielding. Observer: C. Male, K. Sveinunggaard, C. Smillie. Legal: G. Cole, M. Tolfree.

• Moved by Councillor Jones

  That with respect to Verbal Report VR2018-0082, the following be approved:

  That the 2026 Olympic and Paralympic Winter Games Assessment Committee:

  1. Receive this Verbal Report for information; and
  2. Keep the closed session presentation and discussions confidential pursuant to Sections 23, 24, 25, and 27 of the Freedom of Information and Protection of Privacy Act.
  MOTION CARRIED

10.

ADJOURNMENT

• Moved by Councillor Jones

  That this meeting adjourn at 3:18 p.m.

  MOTION CARRIED

  The next Regular Meeting of the 2026 Olympic and Paralympic Winter Games Assessment Committee is scheduled to be held 2018 October 09, 8:00 a.m. at the Council Chambers.