MINUTES

2026 OLYMPIC AND PARALYMPIC WINTER GAMES COUNCIL COMMITTEE

Meeting #:
Date:
-
Location:
IN THE COUNCIL CHAMBER
PRESENT:
  • Mayor N. Nenshi
  • Councillor D. Colley-Urquhart
  • Councillor P. Demong, Vice-Chair
  • Councillor D. Farrell
  • Councillor R. Jones
  • Councillor E. Woolley, Chair
  • *Councillor J. Farkas
ALSO PRESENT:
  • City Manager J. Fielding
  • City Solicitor and General Counsel G. Cole
  • Acting City Clerk M. A. Cario
  • Legislative Assistant J. Lord Charest

1.
CALL TO ORDER

Acting City Clerk M. A. Cario called the meeting to order at 12:13 p.m.

Committee recessed, by general consent, to the call of the Chair.

Committee reconvened at 12:39 p.m. with Acting City Clerk M. A. Cario, in the Chair.

2.
ELECTION OF CHAIR AND VICE-CHAIR

2.1
Election of Chair

Following nomination procedures, Councillor Woolley was elected as Chair of the 2026 Olympic and Paralympic Winter Games Council Committee, by acclamation.

2.2
Election of Vice-Chair

Following nomination procedures, Councillor Demong was elected as Vice-Chair of the 2026 Olympic and Paralympic Winter Games Council Committee.

  • Moved byMayor Nenshi

    That with respect to the Election of Vice-Chair of the 2026 Olympic and Paralympic Winter Games, the secret ballots are to be destroyed immediately.

    MOTION CARRIED

3.
CONFIRMATION OF AGENDA

  • Moved byCouncillor Colley-Urquhart

    That the Agenda for the 2018 May 01 Regular Meeting of the 2026 Olympic and Paralympic Winter Games Council Committee be confirmed.

    MOTION CARRIED

4.
CONFIRMATION OF MINUTES

None

5.
POSTPONED REPORTS

None

6.
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

6.1
Review of the 2026 Olympic and Paralympic Winter Games Council Committee Terms of Reference (Verbal), OPC2018-0582
This item has attachments.

1.Attachment - 2026 Olympic and Paralympic Winter Games Council Committee - Term of Reference.pdf
2.Distrib-PowerPoint-OPC2018-0582.pdf
  • Moved byCouncillor Colley-Urquhart

    That with respect to Verbal Report OPC2018-0582, the following be approved:

    That the 2026 Olympic and Paralympic Winter Games Council Committee:

    1. Recommend that Council amend the 2026 Olympic and Paralympic Winter Games Council Committee Terms of Reference as follows:

    • in Section 4. Quorum, by deleting the words “3 members” following the words “50%, that is,” and substituting with the words “4 members”. 
    • in Section 7, by deleting the words "monthly and reports" following the words “The Committee reports”

    2. Forward Verbal Report OPC2018-0582 as an item of Urgent Business to the 2018 May 07 Regular Public Hearing Meeting of Council; and


    3. Direct Administration to solicit Committee Members' views on updated Terms of Reference to return no later than 2018 May 15.

    MOTION CARRIED

6.2
Timeline Overview (Verbal), OPC2018-0578

A PowerPoint Presentation entitled “2026 Olympic and Paralympic Winter Games Council Committee”, dated 2018 May 1, with respect to Reports OPC2018-0578 and OPC2018-079 was distributed.

  • Moved byMayor Nenshi

    That with respect to Verbal Report OPC2018-0578, the following be approved:

    That the 2026 Olympic and Paralympic Winter Games Council Committee receive the updated timeline (as of May 1, 2018) for information.

    MOTION CARRIED

6.3
Work Stream Review (Verbal), OPC2018-0579
This item has attachments.

1.Distrib-PowerPoint-OPC2018-0579.pdf
  • Moved byMayor Nenshi

    That with respect to Verbal Report OPC2018-0579, the following be approved:

    That the 2026 Olympic and Paralympic Winter Games (OPWG) Council Committee direct Administration to bring regular work stream updates to the OPWG Council Committee.

    MOTION CARRIED

7.
ITEMS DIRECTLY TO COMMITTEE

7.1
REFERRED REPORTS

7.1.1
Discussion on the Non-statutory Public Hearing of Council on the Olympics (Verbal), OPC2018-0583
This item has attachments.

1.Cover Page OPC2018-0583.pdf
  • Moved byCouncillor Demong

    That the 2026 Olympic and Paralympic Winter Games Council Committee postpone Verbal Report OPC2018-0583 to the 2018 May 15 Regular Meeting of the 2026 Olympic and Paralympic Winter Games Council Committee.  

    MOTION CARRIED

7.2
NOTICE(S) OF MOTION

None

8.
URGENT BUSINESS

None

9.
CONFIDENTIAL ITEMS

  • Moved byMayor Nenshi

    That the 2026 Olympic and Paralympic Winter Games Council Committee move into Closed Meeting at 1:54 p.m., in the Council Boardroom, to consider confidential matters with respect to the following items subject to Sections 17, 19 and 24 of the Freedom of Information and Protection of Privacy Act:

    • Item 9.1.1 Report OPC2018-0580; and
    • Item 9.1.2 Report OPC2018-0581
    MOTION CARRIED

  • Committee reconvened in public at 2:47 p.m. with Councillor Woolley in the Chair.

    Moved byMayor Nenshi

    That Committee rise and report.

    MOTION CARRIED

9.1
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

9.1.1
Update on BidCo Chair and Director Selection (Verbal), OPC2018-0580

A confidential PowerPoint Presentation with respect to Verbal Reports OPC2018-0580 and OPC2018-0581, which is to be kept confidential subject to Sections 17, 19 and 24 of FOIP, was received for the Corporate Record.

  • Administration in attendance during the Closed Meeting discussions with respect to Report OPC2018-0580:

    Clerk: M. A. Cario, J. Lord Charest. Advice: K. Hanson, K. Sveinunggaard, A. Romero, D. Corbin. Legal: G. Cole, M. Tolfree.

    Moved byCouncillor Farrell

    That with respect to Verbal Report OPC2018-0580, the following be approved:

    That the 2026 Olympic and Paralympic Winter Games Council Committee:

    1. Approve the direction discussed in Closed Meeting; and
    2. Direct that the closed meeting discussions with respect to Verbal Report OPC2018-0580 remain confidential pursuant to Sections 17, 19 and 24 of the Freedom of Information and Protection of Privacy Act.
    MOTION CARRIED

9.1.2
Engagement Advisory Sub-Committee Membership (Verbal), OPC2018-0581
This item has attachments.

1.Distrib-Document-OPC2018-0581.pdf

A confidential document with respect to Verbal Report OPC2018-0581, which is to be kept confidential subject to Sections 17, 19 and 24 of FOIP, was received for the Corporate Record.

  • Administration in attendance during the Closed Meeting discussions with respect to Report OPC2018-0581:

    Clerk: M. A. Cario, J. Lord Charest. Advice: K. Hanson, K. Sveinunggaard, A. Romero, D. Corbin. Legal: G. Cole, M. Tolfree.

    Moved byCouncillor Demong

    That with respect to Verbal Report OPC2018-0581, the following be approved:

    That the 2026 Olympic and Paralympic Winter Games Council Committee:

    1. Direct Administration to discuss the opportunity with the 6 short-listed candidates as discussed in the closed meeting;
    2. That Administration report back with recommendations to the 2026 Olympic and Paralympic Winter Games Council Committee no later than 2018 May 15; and
    3. Further direct that the closed meeting discussions remain confidential pursuant to Sections 17, 19 and 24  of the Freedom of Information and Protection of Privacy Act.
    MOTION CARRIED

9.2
URGENT BUSINESS

None

10.
ADJOURNMENT

  • Moved byCouncillor Demong

    That this meeting adjourn at 2:52 p.m.

    MOTION CARRIED

    The following item has been forwarded to the 2018 May 07 Regular Public Hearing Meeting of Council, as an item of Urgent Business:

    Review of the 2026 Olympic and Paralympic Winter Games Council Committee Terms of Reference (Verbal), OPC2018-0582


    The next Regular Meeting of the 2026 Olympic and Paralympic Winter Games Council Committee is scheduled to be held on 2018 May 15 at 12:00 p.m.


No Item Selected