MINUTES

EXECUTIVE COMMITTEE

Wednesday, July 20, 2022 at 9:30 A.m. - 1:00 P.m.

IN THE COUNCIL CHAMBER

PRESENT:

• Mayor J. Gondek, Chair
• Councillor E. Spencer, Vice-Chair
• Councillor P. Demong (Councillor-at-Large)
• Councillor K. Penner (Community Development Committee Chair)
• Councillor R. Pootmans (Audit Committee Chair)
• Councillor S. Sharp (Infrastructure and Planning Committee Chair)
• Councillor C. Walcott (Councillor-at-Large)
• Councillor G. Carra (Remote Participation)
• Councillor A. Chabot (Partial Remote Participation)
• Councillor S. Chu (Remote Participation)
• Councillor D. McLean
• Councillor J. Mian
• Councillor T. Wong (Remote Participation)
• Councillor J. Wyness

ALSO PRESENT:

• City Manager D. Duckworth
• City Solicitor and General Counsel J. Floen (Remote Participation)
• General Manager C. Arthurs (Remote Participation)
• General Manager K. Black (Remote Participation)
• General Manager S. Dalgleish (Remote Participation)
• Chief Financial Officer C. Male (Remote Participation)
• General Manager D. Morgan (Remote Participation)
• General Manager M. Thompson (Remote Participation)
• Legislative Coordinator M. A. Cario
• Legislative Advisor C. Nelson

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1.

CALL TO ORDER

Mayor Gondek called the Meeting to order at 9:34 a.m.

ROLL CALL

Councillor Spencer, Councillor Demong, Councillor Penner, Councillor Pootmans, Councillor Sharp, Councillor Chu, Councillor McLean, Councillor Mian, Councillor Walcott, Councillor Wong, Councillor Wyness, Councillor Chabot, and Mayor Gondek

2.

OPENING REMARKS

Mayor Gondek provided opening remarks and a traditional land acknowledgement.

3.

CONFIRMATION OF AGENDA

• Moved by Councillor Pootmans

  That the Agenda for the 2022 July 20 Regular Meeting of the Executive Committee be confirmed.

  MOTION CARRIED

4.

CONFIRMATION OF MINUTES

4.1

Minutes of the Regular Meeting of the Executive Committee, 2022 June 29

• Moved by Councillor Penner

  That the Minutes of the 2022 June 29 Regular Meeting of the Executive Committee be confirmed.

  MOTION CARRIED

5.

CONSENT AGENDA

• Moved by Councillor Walcott

  That the Consent Agenda be approved as follows:  

5.1

DEFERRALS AND PROCEDURAL REQUESTS

5.1.1

Deferral Request - Resources and Remuneration of BCCs Due 2022 July, to Return 2022 September, EC2022-0867

• That with respect to Report EC2022-0867, the following be approved, after amendment:

  That the Executive Committee recommend that this Report be forwarded to the 2022 July 26 Combined Meeting of Council, and that Council defer reporting on Board, Commission and Committee (“BCC”) administrative resources and remuneration due in 2022 July, to instead return to the 2022 September 29 Meeting of the Executive Committee.

  ROLL CALL VOTE:

  For: (13)

  Councillor Chu, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong

  MOTION CARRIED

6.

POSTPONED REPORTS

None

7.

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

7.1

2022 Q3 Indigenous Relations Update (Verbal), EC2022-0836

• Moved by Councillor Spencer

  That with respect to Verbal Report EC2022-0836, the following be approved:

  That the Executive Committee recommend that Council receive this update for information.

  For: (13)

  Councillor Chu, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong

  MOTION CARRIED

7.2

Council Innovation Fund Application - Operation Social Enterprise - Urban Agriculture Pilot, EC2022-0563

Councillor Carra (Remote Member) joined the Meeting at 9:56 a.m.

The following speakers addressed Committee with respect to Report EC2022-0563:

1. Chad Kolesnik, Sunspring Farms
2. Lourdes Juan, Fresh Routes

• Moved by Councillor Mian

  That with respect to Report EC2022-0563, the following be approved:

  That the Executive Committee refer this application back to Administration to clarify intent and results of innovation fund investment as a pilot for adaptive reuse of a civic asset through the Integrated Civic Facilities program, complete with benefits to the City of Calgary, returning to Executive Committee no later than Q4 2022.

  For: (9)	Councillor Carra, Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor Wyness, Councillor Mian, Councillor Penner, and Councillor Wong
  Against: (4)	Councillor Demong, Councillor Sharp, Councillor McLean, and Councillor Chabot

  MOTION CARRIED

  Councillor Carra (Remote Member) left the meeting at 11:40 a.m.

  
  

7.3

Council Community Fund Application - Coach Hill/Patterson Heights Community Association, EC2022-0689

The following documents were distributed with respect to Report EC2022-0689:

• A package of letters of support; and
• A document entitled "CHPH Community Hub – Council Community Fund Thank you’s"

The following speakers addressed Committee with respect to Report EC2022-0689:

1. Talena Klypak-Borbely, Coach Hill / Patterson Heights Community Association
2. Samantha Domagala, Coach Hill/Patterson Heights Community Association
3. Voula Martin, Coach Hill / Patterson Heights Community Association

Councillor Wong (Remote Member) left the Meeting at 11:42 a.m. and joined at 11:45 a.m.

Councillor Demong rose on a Point of Order.

The Chair ruled on the Point of Order.

• By General Consent, Committee modified the lunch recess to begin after the completion of Item 7.3.

  Councillor Chu (Remote Member) left the Meeting at 12:13 p.m.

  
  
• Moved by Councillor Pootmans

  That with respect to Report EC2022-0689, the following be approved, after amendment:

  ​That the Executive Committee direct that this Report be forwarded to the 2022 September 13 Combined Meeting of Council, and recommend that Council:   

  1. Consider this application for the Council Community Fund for the Coach Hill/Patterson Heights Community Association Outdoor Activity Hub project (Phase 2) as a one-time funding request in the amount of $250,000;
  2. Direct the Councillor and the applicant to report back to the Executive Committee within 12 months of project completion; and
  3. Direct that Attachment 8 remain confidential pursuant to Section 17 (Disclosure harmful to personal privacy) of the Freedom of Information and Protection of Privacy Act, not to be released.

  For: (11)	Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, and Councillor Wong
  Against: (1)	Councillor Chabot

  MOTION CARRIED

  Committee recessed at 12:32 p.m. and reconvened at 1:35 p.m. with Mayor Gondek in the Chair.

  ROLL CALL

  Councillor Chu, Councillor Demong, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Pootmans, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Wong, Councillor Wyness, Councillor Chabot, and Mayor Gondek.

  
  

7.4

2022 Review of Boards, Commissions, and Committees Terms of Reference, EC2022-0684

• Moved by Councillor Walcott

  That the Executive Committee forward Report EC2022-0684 to the 2022 July 26 Combined Meeting of Council, and recommend that Council:

  1. Receive the 2022 terms of reference review update (Attachment 1) for the Corporate Record;
  2. Adopt the amended terms of reference for the Anti-Racism Action Committee (Attachment 2);
  3. Adopt the amended terms of reference for the Social Wellbeing Advisory Committee (Attachment 3); and
  4. Authorize the City Clerk to make amendments to any existing terms of reference for Boards, Commissions or Committees to reflect references to City departments, business units and administration positions following the 2022 August 1 implementation of the Organizational Realignment.

  For: (13)

  Councillor Chu, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong

  MOTION CARRIED

7.5

Water Utility Cost of Service Study, EC2022-0861

A revised Presentation entitled "Water Utility Cost of Service Study" was distributed with respect to Report EC2022-0861.

Mayor Gondek left the Chair at 1:41 p.m. and Vice-Chair Spencer assumed the Chair.

Mayor Gondek resumed the Chair at 1:42 p.m. 

• Moved by Councillor Chabot

  That with respect to Report EC2022-0861, the following be approved, after amendment:

  That the Executive Committee direct this report to be forwarded to the 2022 July 26 Combined Meeting of Council, and recommend that Council:

  1. Receive this report for the Corporate Record;
  2. Direct Administration to develop water, wastewater, and stormwater rates and associated bylaws for 2023-2026 for each inside city customer class, and for outside city customers following the strategy articulated in Attachment 3 of this report to be presented as part of One Calgary Service Plans and Budgets; and
  3. Direct Administration to report back with an update on the Wastewater Loading Management Program once appropriate customer engagement has been completed.

  For: (13)

  Councillor Chu, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong

  MOTION CARRIED

7.6

Green Line Board Report Q3 2022, EC2022-0882

Mayor Gondek left the Chair at 2:32 p.m. and Vice-Chair Spencer assumed the Chair.

Mayor Gondek resumed the Chair at 2:33 p.m.

By General Consent, pursuant to Section 6(1) of Procedure Bylaw 35M2017, Committee suspended Section 78(2)(b) of the Procedure Bylaw to forego the afternoon recess to complete the remainder of the Agenda.

• Moved by Councillor Mian

  That with respect to Report EC2022-0882, the following be approved:

  That Executive Committee of Council receive this report for the Corporate Record.

  For: (12)

  Councillor Chu, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Chabot, and Councillor Wong

  MOTION CARRIED

8.

ITEMS DIRECTLY TO COMMITTEE

8.1

REFERRED REPORTS

None

8.2

NOTICE(S) OF MOTION

8.2.1

Notice of Motion: Investigation Report 2 (C2022-0843), EC2022-0889

The following documents were distributed with respect to Notice of Motion EC2022-0889:

• A document entitled "Revised Attachment 1" 
• A document entitled "Revised Notice of Motion"

• Moved by Councillor Wyness

  That with respect to Notice of Motion EC2022-0889, the following be approved:

  That Revised Notice of Motion EC2022-0889 be forwarded to the 2022 July 26 Combined Meeting of Council for consideration

  For: (13)

  Councillor Chu, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong

  MOTION CARRIED

8.2.2

Notice of Motion: Establishing the Council Services Committee, EC2022-0885

• Moved by Councillor Sharp

  That with respect to Notice of Motion EC2022-0885, the following be approved:

  That Notice of Motion EC2022-0885 be forwarded to the 2022 July 26 Combined Meeting of Council for consideration.

  For: (13)

  Councillor Chu, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong

  MOTION CARRIED

9.

URGENT BUSINESS

None

10.

CONFIDENTIAL ITEMS

• Moved by Councillor Pootmans

  That pursuant to Section 16 (Disclosure harmful to business interests of a third party) of the Freedom of Information and Protection of Privacy Act, Committee now move into Closed Meeting, at 3:33 p.m., in the Council Boardroom, to discuss confidential matters with respect to Item 10.1.1 Naming Opportunity, EC2022-0879.

  For: (13)

  Councillor Chu, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong

  MOTION CARRIED

  Councillor Chu (Remote Member) left the 3:35 p.m.

  Committee reconvened in Public Meeting at 4:09 p.m. with Mayor Gondek in the Chair.

  ROLL CALL

  Councillor McLean, Councillor Mian, Councillor Penner, Councillor Pootmans, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Wong, Councillor Wyness, Councillor Chabot, Councillor Demong, and Mayor Gondek.

  
  
• Moved by Councillor Chabot

  That Committee rise and report.

  MOTION CARRIED

10.1

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

10.1.1

Naming Opportunity, EC2022-0879

​Administration in attendance during the Closed Meeting discussions with respect to Report EC2022-0879:

Clerks: M. A. Cario and S. Lancashire. City Manager: D. Duckworth. Advice: D. Morgan, C. Male, S. Fleming, C. Jordan, T. Abanto, S. Montuffar Simonova, and R. Lewis.

• Moved by Councillor Wong

  That with respect to Confidential Report EC2022-0879, the following be approved:

  That the Executive Committee recommend that Council:

  1. Adopt Confidential Recommendation 1;
  2. Direct that the Report be held confidential pursuant to Section 16 (Disclosure harmful to business interests of a third party) of the Freedom of Information and Protection of Privacy Act until the public announcement of the new name is made, to be reviewed on October 1, 2022;
  3. Direct that the Attachment 1 and 2 be held confidential pursuant to Section 16 (Disclosure harmful to business interests of a third party) of the Freedom of Information and Protection of Privacy Act; and
  4. Direct this report be forwarded to the 2022 July 26 Combined Meeting of Council.

  For: (12)

  Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong

  MOTION CARRIED

10.2

URGENT BUSINESS

None

11.

BRIEFINGS

11.1

Pension Governance Committee Annual Report, EC2022-0883

12.

ADJOURNMENT

• Moved by Councillor Chabot

  That this meeting adjourn at 4:12 p.m.

  MOTION CARRIED

  The following items have been forwarded on to the 2022 July 26 Combined Meeting of Council:

  CONSENT

  • Deferral Request - Resources and Remuneration of BCCs Due 2022 July, to Return 2022 September, EC2022-0867
  • 2022 Review of Boards, Commissions, and Committees Terms of Reference, EC2022-0684
  • Water Utility Cost of Service Study, EC2022-0861
  • Naming Opportunity, EC2022-0879

  ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

  COMMITTEE REPORTS

  • Notice of Motion: Investigation Report 2 (C2022-0843), EC2022-0889
  • Notice of Motion: Establishing the Council Services Committee, EC2022-0885

  The following items have been forwarded on to the 2022 September 13 Combined Meeting of Council:

  CONSENT

  • 2022 Q3 Indigenous Relations Update (Verbal), EC2022-0836
  • Council Community Fund Application - Coach Hill/Patterson Heights Community Association, EC2022-0689

  The next Regular Meeting of the Executive Committee is scheduled to be held on 2022 September 29 at 9:30 a.m.

  CONFIRMED BY COMMITTEE ON