MINUTES

EXECUTIVE COMMITTEE

-
IN THE COUNCIL CHAMBER
PRESENT:
  • Mayor J. Gondek, Chair
  • Councillor K. Penner, Vice-Chair (Partial Remote Participation)
  • Councillor G-C. Carra (Councillor-at-Large)
  • Councillor J. Mian (Councillor-at-Large)
  • Councillor S. Sharp (Infrastructure and Planning Committee Chair)
  • Councillor E. Spencer (Audit Committee Chair)
  • Councillor C. Walcott (Community Development Committee Chair)
  • Councillor A. Chabot (Partial Remote Participation)
  • Councillor S. Chu
  • Councillor P. Demong
  • Councillor R. Dhaliwal
  • Councillor D. McLean
  • Councillor R. Pootmans
  • Councillor T. Wong
  • Councillor J. Wyness
ALSO PRESENT:
  • Chief Administrative Officer D. Duckworth
  • Chief Operating Officer S. Dalgleish
  • City Solicitor and General Counsel J. Floen
  • Chief Financial Officer C. Male
  • General Manager T. Keane
  • General Manager K. Black
  • General Manager D. Morgan
  • General Manager M. Thompson
  • City Clerk K. Martin
  • Senior Legislative Advisor J. Palaschuk

1.
CALL TO ORDER

 

Mayor Gondek called the meeting to order at 9:31 a.m.

Councillor Carra, Councillor Demong, Councillor Dhaliwal, Councillor McLean, Councillor Mian, Councillor Pootmans, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Wong, and Mayor Gondek

Absent for Roll Call: Councillor Penner

2.
OPENING REMARKS

 

Mayor Gondek provided opening remarks and a traditional land acknowledgement.

3.
CONFIRMATION OF AGENDA

 
  • Moved byCouncillor Walcott

    That the Agenda for the 2024 May 14 Regular Meeting of the Executive Committee be confirmed.

    MOTION CARRIED

4.
CONFIRMATION OF MINUTES

 

4.1
Minutes of the Regular Meeting of the Executive Committee, 2024 April 16

This item has attachments. 
1.Unconfirmed Minutes-2024-04-16-Executive Committee.pdf
  • Moved byCouncillor Walcott

    That the Minutes of the 2024 April 16 Regular Meeting of the Executive Committee be confirmed.

    MOTION CARRIED

5.
CONSENT AGENDA

 

6.
POSTPONED REPORTS

 

None

7.
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

 

7.1
Council Community Fund Application – Calgary Parkland Community Association, EC2024-0433

This item has attachments. 
1.Council Community Fund Application - Calgary Parkland Community Association - EC2024-0433.pdf
2.Attach 1 - Background and Previous Council Direction - EC2024-0433.pdf
3.Attach 2 - CPCA Council Community Fund Application - EC2024-0433.pdf
4.Attach 3 - CPCA Council Community Fund Application Supporting Documentation - EC2024-0433.pdf
5.Attach 4 - Presentation - EC2024-0433.pdf

Councillor Penner (Remote Member) joined the meeting at 9:35 a.m.

Councillor Chabot (Remote Member) joined the meeting at 9:43 a.m.

  • Moved byCouncillor Demong

    That with respect to Report EC2024-0433, the following be approved:

    That the Executive Committee recommend that Council: 

    1. Approve the Council Community Fund application for the Calgary Parkland Community Association Outdoor Gathering Hub project as a one-time funding request in the amount of $110,000; and
    2. Direct Administration to report back to the Executive Committee within 12 months of project completion.
    For: (13)Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal
    MOTION CARRIED

7.2
Amendments to the Council Policy on Governance and Appointments of Boards, Commissions and Committees, EC2024-0376

This item has attachments. 
1.Amendments to the Council Policy on Governance and Appointments to BCCs - EC2024-0376.pdf
2.Attach 1 - Summary of Proposed Amendments to Council Policy on Governance and Appointments of BCCs CP2016-03 - EC2024-0376.pdf
3.Attach 2 - Proposed Council Policy on Governance and Appointments of BCCs CP2016-03 - EC2024-0376.pdf
4.Attach 3 - Background and Previous Council Direction - EC2024-0376.pdf
5.Attach 4 - Amendments to the Council Policy 2016-03 Presentation - EC2024-0376.pdf
  • Moved byCouncillor Penner

    That with respect to Report EC2024-0376, the following be approved:

    That the Executive Committee recommend that Council adopt the proposed amendments to the Council Policy on Governance and Appointments of Boards, Commissions and Committees (CP2016-03).

    For: (13)Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal
    MOTION CARRIED

    Councillor Penner (Remote Member) left the meeting at 9:58 a.m.


7.3
Standing Budget Item: City-Wide Growth and Local Access Fee Developments (Verbal), EC2024-0624

This item has attachments. 
1.Attach 1 - Presentation - Standing Budget Item - City-Wide Growth and Local Access Fee Developments (Verbal) - EC2024-0624.pdf

Councillor Chabot (Remote Member) left the meeting at 10:29 a.m.

  • Moved byCouncillor Sharp

    That with respect to Verbal Report EC2024-0624, the following be approved, after amendment:

    That the Executive Committee recommend that Council receive the presentation for the Corporate Record.

    For: (11)Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Wong, and Councillor Dhaliwal
    MOTION CARRIED

7.4
Green Line Board Progress Report No. 2 (2024), EC2024-0485

This item has attachments. 
1.Green Line Board Progress Report No. 2 (2024) - EC2024-0485.pdf
2.Attach 1 - Green Line Board Progress Report No. 1 (2024) - EC2024-0485.pdf
3.Attach 2 - Green Line Board Progress Report March 2024 - EC2024-0485.pdf
4.Attach 4 - Green Line Board Progress Report Presentation - EC2024-0485.pdf

​The following documents were distributed with respect to Report EC2024-0485:

  • Revised Attachment 3;
  • Confidential Distribution 1; and
  • Confidential Distribution 2.
  • Moved byCouncillor Walcott

    That pursuant to Sections 16 (Disclosure harmful to business interests of a third party), 24 (Advice from officials), 25 (Disclosure harmful to economic and other interests of a public body), and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act, Committee now move into Closed Meeting, at 10:55 a.m. in the Council Boardroom, to discuss confidential matters with respect to Item 7.4 Green Line Board Progress Report No. 2 (2024), EC2024-0485.

    And further, that Committee authorize Don Fairbairn, Chair of the Green Line Board, to attend the Closed Meeting discussions with respect to Item 7.4 Green Line Board Progress Report No. 2 (2024), EC2024-0485.

    And further, that pursuant to Section 6(1) of the Procedure Bylaw 35M2017, Committee suspend Section 78(2)(a) to forego the lunch recess to complete the Agenda.

    For: (11)Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Wong, and Councillor Dhaliwal
    MOTION CARRIED

    People in attendance during the Closed Meeting discussions with respect to Report EC2024-0485:

    Clerks: K. Martin, J. Fraser, and J. Booth. Chief Administrative Officer: D. Duckworth. Law: J. Floen, D. Jakal, and L. Davies. Advice: S. Dalgleish, C. Male, K. Black, T. Keane, D. Morgan, M. Thompson, D. Bhatti, S. Ganji, and W. Tynan. External: D. Fairbairn.

    Councillor Chabot (Remote Member) joined the meeting at 10:55 a.m.

    Councillor Penner (Remote Member) joined the meeting at 11:14 a.m.

    Committee recessed in Closed Meeting at 11:52 a.m. and reconvened at 12:05 p.m. with Mayor Gondek in the Chair.

    Councillor Penner (Remote Member) left the meeting at 12:05 p.m.

    Committee reconvened in public meeting at 1:00 p.m. with Mayor Gondek in the Chair.

    ROLL CALL

    Councillor Carra, Councillor Chu, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Pootmans, Councillor Spencer, Councillor Walcott, Councillor Wong, and Mayor Gondek

    Absent from Roll Call: Councillor Sharp


  • Moved byCouncillor Penner

    That Committee rise without reporting.

    MOTION CARRIED
  • Moved byCouncillor Mian

    That Committee recess the 2024 May 14 Regular Meeting of the Executive Committee to the Call of the Chair at 1:02 p.m.

    And further, that pursuant to Sections 16 (Disclosure harmful to business interests of a third party), 24 (Advice from officials), 25 (Disclosure harmful to economic and other interests of a public body), and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act, Committee reconvene in Closed Meeting, at 1:04 p.m. in the Council Boardroom, to discuss confidential matters with respect to Item 7.4 Green Line Board Progress Report No. 2 (2024), EC2024-0485.

    And further, that Committee authorize Don Fairbairn, Chair of the Green Line Board, to attend the Closed Meeting discussions with respect to Item 7.4 Green Line Board Progress Report No. 2 (2024), EC2024-0485.

    For: (10)Councillor Carra, Councillor Chu, Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, and Councillor Wong
    MOTION CARRIED

    People in attendance during the Closed Meeting discussions with respect to Report EC2024-0485:

    Clerks: K. Martin, J. Fraser, and J. Booth. Chief Administrative Officer: D. Duckworth. Law: J. Floen, D. Jakal, and L. Davies. Advice: S. Dalgleish, C. Male, K. Black, T. Keane, D. Morgan, M. Thompson, D. Bhatti, S. Ganji, and W. Tynan. External: D. Fairbairn.

    Committee reconvened in public meeting at 2:09 p.m. with Mayor Gondek in the Chair.

    ROLL CALL

    Councillor Carra, Councillor Chabot, Councillor Chu, Councillor Demong, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Pootmans, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Wong, Councillor Wyness, and Mayor Gondek

     


  • Moved byCouncillor Sharp

    That Committee rise and report. 

    MOTION CARRIED
  • Moved byCouncillor Spencer

    That with respect to Report EC2024-0485, the following be approved, after amendment:

    That the Executive Committee recommend that Council:

    1. Receive this Report for the Corporate Record;
    2. Adopt Confidential Recommendations contained in the Confidential Distribution 1;
    3. Adopt the Confidential Recommendation in the Confidential Distribution 2; and
    4. Direct that the Closed Meeting discussions, Attachment 3, Revised Attachment 3, and the Confidential Distributions be held confidential pursuant to Sections 16 (Disclosure harmful to business interests of a third party), 24 (Advice from officials), 25 (Disclosure harmful to economic and other interests of a public body), and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act, not to be released.
    For: (14)Councillor Carra, Councillor Chu, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong
    MOTION CARRIED

8.
ITEMS DIRECTLY TO COMMITTEE

 

9.
URGENT BUSINESS

 

None

10.
CONFIDENTIAL ITEMS

 

11.
BRIEFINGS

 

11.1
Calgary Economic Development – Economic Strategy Update, EC2024-0305

This item has attachments. 
1.Calgary Economic Development – Economic Strategy Update - EC2024-0305.pdf
2.Attach 1 - 2024 Annual Progress Report Summary - EC2024-0305.pdf
3.Attach 2 - 2024 Annual Progress Report - EC2024-0305.pdf

11.2
Calgary Exhibition and Stampede Limited – 2023 Credit Facility Update, EC2024-0368

This item has attachments. 
1.Calgary Exhibition and Stampede Limited 2023 Credit Facility Update - EC2024-0368.pdf
2.Attach 1 - Background and Previous Council Direction - EC2024-0368.pdf
3.Attach 2 - Summary of The Stampede's Operating Results - EC2024-0368.pdf

11.3
Council Innovation Fund and Council Community Fund Status Update, EC2024-0541

This item has attachments. 
1.Council Innovation Fund and Council Community Fund Status Update - EC2024-0541.pdf
2.Attach 1 - Council Innovation Fund Financial Status Update - EC2024-0541.pdf
3.Attach 2 - Council Community Fund Financial Status Update - EC2024-0541.pdf
4.Attach 3 - Council Innovation Fund Terms of Reference - EC2024-0541.pdf
5.Attach 4 - Council Community Fund Terms of Reference - EC2024-0541.pdf

11.4
Improving the Customer Experience with City Service Requests, EC2024-0440

This item has attachments. 
1.Improving the Customer Experience with City Service Requests - EC2024-0440.pdf
2.Attach 1 - Key Insights from Engagement with Councillors' Offices - EC2024-0440.pdf

12.
ADJOURNMENT

 
  • Moved byCouncillor Demong

    That this meeting adjourn at 2:11 p.m.

    MOTION CARRIED

    The following Items have been forwarded to the 2024 May 28 Regular Meeting of Council:

    CONSENT AGENDA

    • Council Community Fund Application – Calgary Parkland Community Association, EC2024-0433
    • Amendments to the Council Policy on Governance and Appointments of Boards, Commissions and Committees, EC2024-0376
    • Standing Budget Item: City-Wide Growth and Local Access Fee Developments (Verbal), EC2024-0624
    • Green Line Board Progress Report No. 2 (2024), EC2024-0485 

    The next Regular Meeting of the Executive Committee is scheduled to be held on 2024 June 11 at 9:30 a.m.

    CONFIRMED BY COMMITTEE ON


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