MINUTES

EXECUTIVE COMMITTEE

Wednesday, October 02, 2024 at 9:30 A.m. - 9:30 P.m.

IN THE COUNCIL CHAMBER

PRESENT:

• Mayor J. Gondek, Chair
• Councillor K. Penner, Vice-Chair
• Councillor G-C. Carra (Councillor-at-Large) (Partial Remote Participation)
• Councillor J. Mian (Councillor-at-Large)
• Councillor S. Sharp (Infrastructure and Planning Committee Chair)
• Councillor E. Spencer (Audit Committee Chair)
• Councillor C. Walcott (Community Development Committee Chair)
• Councillor A. Chabot
• Councillor D. McLean
• Councillor T. Wong

ALSO PRESENT:

• Chief Administrative Officer D. Duckworth
• Chief Operating Officer S. Dalgleish
• City Solicitor and General Counsel J. Floen
• Chief Financial Officer C. Male
• General Manager C. Arthurs
• General Manager K. Black
• General Manager D. Hamilton
• General Manager D. Morgan
• General Manager M. Thompson
• City Clerk K. Martin
• Legislative Advisor A. Lennox

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1.

CALL TO ORDER

Mayor Gondek called the meeting to order at 9:32 a.m.

ROLL CALL

Councillor Carra, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Sharp, Councillor Spencer, Councillor Walcott, and Mayor Gondek.

2.

OPENING REMARKS

Mayor Gondek provided opening remarks and a traditional land acknowledgement.

Mayor Gondek recognized October 4 as Sisters in Spirit Day.

Mayor Gondek recognized October 1 as UN International Day of Older Persons.

3.

CONFIRMATION OF AGENDA

• Moved by Councillor Walcott

  That the Agenda for today’s meeting be amended by adding Item 9.1, Notice of Motion - Assessing the “Efficiency and Financing Requirements of the Police Service:” The Community Safety Investment Framework & the Calgary Police Service’s Proposed Shooting Range, EC2024-1138, as an Item of Urgent Business.

  For: (10)

  Councillor Carra, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong

  MOTION CARRIED
• Moved by Councillor McLean

  That the Agenda for today’s meeting be amended by adding Item 9.2, Notice of Motion – Closure of the Sheldon Chumir Supervised Consumption Site, EC2024-1137, as an Item of Urgent Business.

  For: (10)

  Councillor Carra, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong

  MOTION CARRIED
• Moved by Councillor Carra

  That the Agenda for today’s meeting be amended by adding Item 10.2.1, Administration Green Line Program Update (Verbal), EC2024-1135, as an Item of Confidential Urgent Business.

  For: (10)

  Councillor Carra, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong

  MOTION CARRIED
• Moved by Councillor Mian

  That the Agenda for the 2024 October 2 Regular Meeting of the Executive Committee be confirmed, as amended.

  For: (10)

  Councillor Carra, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong

  MOTION CARRIED

4.

CONFIRMATION OF MINUTES

4.1

Minutes of the Regular Meeting of the Executive Committee, 2024 September 4

• Moved by Councillor Chabot

  That the Minutes of the 2024 September 4 Regular Meeting of the Executive Committee be confirmed. 

  For: (10)

  Councillor Carra, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong

  MOTION CARRIED

5.

CONSENT AGENDA

5.1

DEFERRALS AND PROCEDURAL REQUESTS

None

6.

POSTPONED REPORTS

None

7.

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

7.1

Municipal Census Reinstatement, EC2024-1022

• Moved by Councillor Wong

  That with respect to Report EC2024-1022, the following be approved:

  That the Executive Committee recommend that Council direct Administration to:

  1. Reinstate a biennial municipal census starting in 2027, based on the options analysis in Attachment 2; and
  2. Bring forward municipal census funding requirements for consideration in the 2027-2030 Service Plans and Budgets.

  For: (10)

  Councillor Carra, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong

  MOTION CARRIED

7.2

Recognitions by Council Policy and Swearing-in Ceremony Policy Proposed Changes, EC2024-0962

• Moved by Councillor Chabot

  That with respect to Report EC2024-0962, the following be approved:

  That the Executive Committee:

  1. Forward this report to the 2024 October 22 Organizational Meeting of Council; and
  2. Recommend that Council:
     1. Adopt the proposed amendments to the Recognitions by Council Policy (CP2018-02) outlined in Attachment 1; and
     2. Adopt the proposed amendments to the Swearing-in Ceremony Policy (CP2016-06) outlined in Attachment 2.

  For: (10)

  Councillor Carra, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong

  MOTION CARRIED

7.3

2025 Preliminary Assessment Roll Updates and Related Estimates, EC2024-0939

• Moved by Councillor Walcott

  That with respect to Report EC2024-0939, the following be approved, after amendment:

  That the Executive Committee recommend that Council receive this report for the Corporate Record to inform deliberations on Mid-Cycle Adjustments to the 2023-2026 Service Plans and Budgets in November.

  For: (10)

  Councillor Carra, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong

  MOTION CARRIED

8.

ITEMS DIRECTLY TO COMMITTEE

8.1

REFERRED REPORTS

None

8.2

NOTICE(S) OF MOTION

8.2.1

Notice of Motion - Nose Creek Park Strategy, EC2024-1106

• Moved by Councillor Mian

  That with respect to Notice of Motion EC2024-1106, the following be approved:

  That Notice of Motion EC2024-1106 be forwarded to the 2024 October 29 Regular Meeting of Council for consideration.

  For: (10)

  Councillor Carra, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong

  MOTION CARRIED

8.2.2

Notice of Motion - Designated Historical Resource Property Tax Cancellation and Subclass, EC2024-1116

• Moved by Councillor Carra

  That with respect to Notice of Motion EC2024-1116, the following be approved:

  That Notice of Motion EC2024-1116 be forwarded to the 2024 October 29 Regular Meeting of Council for consideration.

  For: (9)	Councillor Carra, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, Councillor Penner, and Councillor Wong
  Against: (1)	Councillor Chabot

  MOTION CARRIED

8.2.3

Notice of Motion - HMCS Calgary 30th Anniversary and Ongoing Calgary Salutes Support, EC2024-1117

• Moved by Councillor Carra

  That with respect to Notice of Motion EC2024-1117, the following be approved:

  That Notice of Motion EC2024-1117 be forwarded to the 2024 October 29 Regular Meeting of Council for consideration.

  For: (10)

  Councillor Carra, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong

  MOTION CARRIED

8.2.4

Notice of Motion - Trellis Society’s Renfrew Village Land Disposition, EC2024-1114

• Moved by Councillor Carra

  That with respect to Notice of Motion EC2024-1114, the following be approved:

  That Notice of Motion EC2024-1114 be forwarded to the 2024 October 29 Regular Meeting of Council for consideration.

  For: (10)

  Councillor Carra, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong

  MOTION CARRIED

8.2.5

Notice of Motion - Airport Vicinity Protection Area (AVPA) Amendment for Calgary Quest School, EC2024-1128

• Moved by Councillor Chabot

  That with respect to Notice of Motion EC2024-1128, the following be approved:

  That Notice of Motion EC2024-1128 be forwarded to the 2024 October 29 Regular Meeting of Council for consideration.

  For: (10)

  Councillor Carra, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong

  MOTION CARRIED

8.2.6

Notice of Motion - Strengthening Transparency: Improving Engagement with Calgarians, EC2024-1130

• Moved by Councillor Wong

  That with respect to Notice of Motion EC2024-1130, the following be approved:

  That Notice of Motion EC2024-1130 be forwarded to the 2024 October 29 Regular Meeting of Council for consideration.

  For: (10)

  Councillor Carra, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong

  MOTION CARRIED

9.

URGENT BUSINESS

9.1

Notice of Motion - Assessing the "Efficiency and Financing Requirements of the Police Service:" The Community Safety Investment Framework and the Calgary Police Service's Proposed Shooting Range, EC2024-1138

​The following documents were distributed with respect to Notice of Motion EC2024-1138:

• Notice of Motion; and
• Notice of Motion Checklist.

• Moved by Councillor Walcott

  That with respect to Notice of Motion EC2024-1138, the following be approved:

  That Notice of Motion EC2024-1138 be forwarded to the 2024 October 29 Regular Meeting of Council for consideration.

  For: (9)	Councillor Carra, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, Councillor Penner, and Councillor Wong
  Against: (1)	Councillor Chabot

  MOTION CARRIED

9.2

Notice of Motion - Closure of the Sheldon Chumir Supervised Consumption Site, EC2024-1137

​The following documents were distributed with respect to Notice of Motion EC2024-1137:

• Notice of Motion; and
• Notice of Motion Checklist.

• Moved by Councillor McLean

  That with respect to Notice of Motion EC2024-1137, the following be approved:

  That Notice of Motion EC2024-1137 be forwarded to the 2024 October 29 Regular Meeting of Council for consideration.

  For: (9)	Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong
  Against: (1)	Councillor Carra

  MOTION CARRIED

10.

CONFIDENTIAL ITEMS

• Moved by Councillor Penner

  That pursuant to Sections 17 (Disclosure harmful to personal privacy), 21 (Disclosure harmful to intergovernmental relations), 24 (Advice from officials), and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act, Committee now move into Closed Meeting, at 11:04 a.m. in the Council Boardroom, to discuss confidential matters with respect to the following Item:

  • 10.2.1   Administration Green Line Program Update (Verbal), EC2024-1135

  For: (10)

  Councillor Carra, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong

  MOTION CARRIED

• Committee reconvened in public meeting at 12:00 p.m. with Mayor Gondek in the Chair.

  ROLL CALL

  Councillor Carra, Councillor Chabot, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Wong, and Mayor Gondek.

  Moved by Councillor Mian

  That Committee rise and report.

  MOTION CARRIED

  By General Consent, pursuant to Section 6(1) of Procedure Bylaw 35M2017, the Committee suspended Section 78(2)(a) to forego the lunch recess to complete the remainder of the Agenda.

  
  

10.1

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

None

10.2

URGENT BUSINESS

10.2.1

Administration Green Line Program Update (Verbal), EC2024-1135

Administration in attendance during the Closed Meeting discussions with respect to Confidential Verbal Report EC2024-1135:

Clerks: K. Martin and C. Nelson. Chief Administrative Officer: D. Duckworth. Law: J. Floen. Advice: S. Dalgleish, M. Thompson, K. Black, C. Arthurs, C. Male, D. Morgan, D. Hamilton, D. Bhatti, W. Tynan, M. Seera, and L. Harris. 

A Confidential Presentation entitled "Administration Green Line Program Update" was distributed with respect to Confidential Verbal Report EC2024-1135.

• Moved by Councillor Walcott

  That with respect to Confidential Verbal Report EC2024-1135, the following be approved:

  That the Executive Committee:

  1. Forward this Confidential Verbal Report to the 2024 October 8 Public Hearing Meeting of Council; and

  That the Executive Committee recommend that Council:

  1. Receive this Confidential Presentation for the Corporate Record; and
  2. Direct that the Confidential Presentation and Closed Meeting discussions be held confidential pursuant to Sections 17 (Disclosure harmful to personal privacy), 21 (Disclosure harmful to intergovernmental relations), 24 (Advice from officials), and 27 (Privileged Information) of the Freedom of Information and Protection of Privacy Act.

  For: (10)

  Councillor Carra, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong

  MOTION CARRIED

11.

BRIEFINGS

11.1

Council Innovation Fund Greater Forest Lawn Governance Report Back, EC2024-1096

12.

ADJOURNMENT

• Moved by Councillor Chabot

  That this meeting adjourn at 12:03 p.m.

  MOTION CARRIED

  The following Item has been forwarded to the 2024 October 8 Public Hearing Meeting of Council:

  URGENT BUSINESS

  • Administration Green Line Program Update (Verbal), EC2024-1135

  The following Item has been forwarded to the 2024 October 22 Organizational Meeting of Council:

  CONSENT

  • Recognitions by Council Policy and Swearing-in Ceremony Policy Proposed Changes, EC2024-0962

  The following Items have been forwarded to the 2024 October 29 Regular Hearing Meeting of Council:

  CONSENT

  • Municipal Census Reinstatement, EC2024-1022
  • 2025 Preliminary Assessment Roll Updates and Related Estimates, EC2024-0939

  ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

  • Notice of Motion - Nose Creek Park Strategy, EC2024-1106
  • Notice of Motion - Designated Historical Resource Property Tax Cancellation and Subclass, EC2024-1116
  • Notice of Motion - HMCS Calgary 30th Anniversary and Ongoing Calgary Salutes Support, EC2024-1117
  • Notice of Motion - Trellis Society's Renfrew Village Land Disposition, EC2024-1114
  • Notice of Motion - Airport Vicinity Protection Area (AVPA) Amendment for Calgary Quest School, EC2024-1128
  • Notice of Motion - Strengthening Transparency: Improving Engagement with Calgarians, EC2024-1130
  • Notice of Motion - Assessing the "Efficiency and Financing Requirements of the Police Service:" The Community Safety Investment Framework and the Calgary Police Service's Proposed Shooting Range, EC2024-1138
  • Notice of Motion - Closure of the Sheldon Chumir Supervised Consumption Site, EC2024-1137

  The next Regular Meeting of the Executive Committee is scheduled to be held on 2024 November 7 at 9:30 a.m.

  CONFIRMED BY COMMITTEE ON