MINUTES

EXECUTIVE COMMITTEE

Tuesday, April 16, 2024 at 9:30 A.m. - 11:55 P.m.

IN THE COUNCIL CHAMBER

PRESENT:

• Mayor J. Gondek, Chair
• Councillor K. Penner, Vice-Chair (Partial Remote Participation)
• Councillor G-C. Carra (Councillor-at-Large)
• Councillor J. Mian (Councillor-at-Large)
• Councillor S. Sharp (Infrastructure and Planning Committee Chair)
• Councillor E. Spencer (Audit Committee Chair)
• Councillor C. Walcott (Community Development Committee Chair)
• Councillor R. Dhaliwal
• Councillor D. McLean
• Councillor T. Wong

ALSO PRESENT:

• Chief Administrative Officer D. Duckworth
• Chief Operating Officer S. Dalgleish
• City Solicitor and General Counsel J. Floen
• Chief Financial Officer C. Male
• General Manager T. Keane
• General Manager C. Arthurs
• General Manager K. Black
• General Manager D. Morgan
• General Manager M. Thompson
• City Clerk K. Martin
• Senior Legislative Advisor A. de Grood

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1.

CALL TO ORDER

Mayor Gondek called the meeting to order at 9:32 a.m.

ROLL CALL

Councillor Carra, Councillor Dhaliwal, Councillor McLean, Councillor Wong, Councillor Mian, Councillor Sharp, Councillor Spencer, Councillor Walcott, and Mayor Gondek

Absent from Roll Call: Councillor Penner

2.

OPENING REMARKS

Mayor Gondek provided opening remarks and a traditional land acknowledgement.

Mayor Gondek recognized National Volunteer Week. 

3.

CONFIRMATION OF AGENDA

• Moved by Councillor Mian

  That the Agenda for today's meeting be amended by adding Item 9.1 Notice of Motion - Doubling Speed Fines in School and Playground Zones, EC2024-0546, as an Item of Urgent Business.

  For: (10)

  Councillor Carra, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Wong, and Councillor Dhaliwal

  MOTION CARRIED
• Moved by Councillor Sharp

  That the Agenda for the 2024 April 16 Regular Meeting of the Executive Committee be confirmed, as amended.

  MOTION CARRIED

4.

CONFIRMATION OF MINUTES

4.1

Minutes of the Regular Meeting of the Executive Committee, 2024 March 12

• Moved by Councillor Spencer

  That the Minutes of the 2024 March 12 Regular Meeting of the Executive Committee be confirmed.

  MOTION CARRIED

5.

CONSENT AGENDA

5.1

DEFERRALS AND PROCEDURAL REQUESTS

None

6.

POSTPONED REPORTS

None

7.

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

7.1

Tax Relief for Residential Properties Annexed by Annexation Order 333-2007, EC2024-0380

• Moved by Councillor Spencer

  That with respect to Report EC2024-0380, the following amendment be approved:

  That the Recommendation be deleted in its entirety and replaced with the following:

  That Executive Committee recommend that Council cancel 25% of the municipal tax differential for the residential portion of eligible properties based on the criteria adopted by Council in response to EC2022-0367 for 2024.

  For: (8)	Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Wong, and Councillor Dhaliwal
  Against: (2)	Councillor Carra, and Councillor Sharp

  MOTION CARRIED
• Moved by Councillor Sharp

  That with respect to Report EC2024-0380, the following be approved, as amended:

  That Executive Committee recommend that Council cancel 25% of the municipal tax differential for the residential portion of eligible properties based on the criteria adopted by Council in response to EC2022-0367 for 2024.

  For: (8)	Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Wong, and Councillor Dhaliwal
  Against: (2)	Councillor Carra, and Councillor Sharp

  MOTION CARRIED

  Councillor Spencer introduced a group of Grade 5 students from Sibylla Kiddle School (Ward 12), along with their teacher, Vanessa Wright.

  
  

7.2

Planning and Development Sustainment Reserve Fund Amendments, EC2024-0428

• Moved by Councillor Carra

  That with respect to Report EC2024-0428, the following be approved:

  That Executive Committee recommend that Council:

  1. Approve recommended changes to the Planning and Development Sustainment Reserve Template as presented in Attachment 2;
  2. Approve the proposed Service Funding Principles as presented in Attachment 3; and
  3. Direct Administration to include the impact of these changes as part of Mid-Cycle Adjustments.

  For: (10)

  Councillor Carra, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Wong, and Councillor Dhaliwal

  MOTION CARRIED

7.3

Updated Policies for Naming and Sponsorship of City Assets, EC2024-0012

​

• Moved by Councillor Mian

  That with respect to Report EC2024-0012, the following be approved:

  That the Executive Committee recommend that Council:

  1. Rescind the existing Municipal Naming, Sponsorship and Naming Rights Policy, Attachment 2;
  2. Adopt the proposed Naming of City Assets Policy, Attachment 3; and
  3. Adopt the proposed Sponsorship of City Assets Policy, Attachment 4.

  For: (10)

  Councillor Carra, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Wong, and Councillor Dhaliwal

  MOTION CARRIED

  Committee then dealt with Item 10.

  
  

7.4

Chief Administrative Officer's Quarterly Report Q1 2024, EC2024-0386

​This Item was dealt with following the postponement of Item 10.1.3.

By General Consent, Committee modified the lunch recess to begin following the conclusion of Item 7.4.

• Moved by Councillor Sharp

  That with respect to Report EC2024-0386, the following be approved:

  That the Executive Committee recommend that Council receive this Report for the Corporate Record.

  For: (10)

  Councillor Carra, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Wong, and Councillor Dhaliwal

  MOTION CARRIED

  Committee recessed at 12:20 p.m. and reconvened at 1:20 p.m. with Vice-Chair Penner in the Chair. 

  ROLL CALL

  Councillor McLean, Councillor Mian, Councillor Spencer, Councillor Walcott, Councillor Wong and Councillor Penner

  Absent from Roll Call: Councillor Sharp, Councillor Carra, and Mayor Gondek

  
  

7.5

2023 Progress Update, EC2024-0291

Mayor Gondek resumed the Chair at 1:41 p.m.

• Moved by Councillor Penner

  That with respect to Report EC2024-0291, the following be approved:

  That the Executive Committee recommend that Council use the 2023 Progress Update as one input to ongoing discussions leading up to the Mid-Cycle Adjustments to the 2023-2026 Service Plans and Budgets.

  For: (8)

  Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, Councillor Penner, and Councillor Wong

  MOTION CARRIED

7.6

Continuous improvement - Delivering faster, better, more effective services for Calgarians, EC2024-0342

• Moved by Councillor Spencer

  That with respect to Report EC2024-0342, the following be approved:

  That the Executive Committee recommend that Council receive this report for the Corporate Record.

  For: (9)

  Councillor Carra, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, Councillor Penner, and Councillor Wong

  MOTION CARRIED

8.

ITEMS DIRECTLY TO COMMITTEE

8.1

REFERRED REPORTS

None

8.2

NOTICE(S) OF MOTION

8.2.1

Notice of Motion - Extending Municipal Voting Rights to Permanent Residents, EC2024-0528

• Moved by Councillor Walcott

  That with respect to Notice of Motion EC2024-0528, the following be approved:

  That Notice of Motion EC2024-0528 be forwarded to the 2024 April 30 Regular Meeting of Council for consideration.

  For: (7)	Councillor Carra, Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor Mian, Councillor Penner, and Councillor Wong
  Against: (2)	Councillor Sharp, and Councillor McLean

  MOTION CARRIED

9.

URGENT BUSINESS

9.1

Notice of Motion - Doubling Speed Fines in School & Playground Zones, EC2024-0546

​The following documents were distributed with respect to Notice of Motion EC2024-0546:

• A Notice of Motion entitled "Doubling Speed Fines in Schools and Playground Zones"; and
• A Notice of Motion Checklist.

• Moved by Councillor Mian

  That with respect to Notice of Motion EC2024-0546, the following be approved:

  That Notice of Motion EC2024-0546 be forwarded to the 2024 April 30 Regular Meeting of Council for consideration.

  For: (7)	Councillor Carra, Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, and Councillor Penner
  Against: (1)	Councillor Wong

  MOTION CARRIED

  Committee then returned to Item 10.1.3.

  
  

10.

CONFIDENTIAL ITEMS

This Item was dealt with following Item 7.3.

Councillor Dhaliwal declared a Pecuniary Interest, as a relative is employed with The City of Calgary, and abstained from discussion and voting with respect to Confidential Verbal Report, 10.1.3 Collective Bargaining Update (Verbal), EC2024-0519. Councillor Dhaliwal left the meeting at 10:55 a.m. and returned at 11:37 a.m. following the discussions with respect to Confidential Verbal Report EC2024-0519.

• Moved by Councillor Sharp

  That pursuant to Sections 16 (Disclosure harmful to business interests of a third party), 23 (Local public body confidences), and 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act, Committee move into Closed Meeting, at 10:29 a.m., in the Council Boardroom, to discuss confidential matters with respect to the following Items:

  • 10.1.1 Saddle Ridge Park Naming Report, EC2024-0451
  • 10.1.2 Park Renaming - Ward 7, EC2024-0147
  • 10.1.3 Collective Bargaining Update (Verbal), EC2024-0519

  And further, that the following External Members, be authorized to attend the Closed Meeting with respect to Item 10.1.2:

  • Brian Beck, Fort Calgary Preservation Society
  • Bev Longstaff, Fort Calgary Preservation Society
  • Georgine Ulmer, Fort Calgary Preservation Society
  • Jennifer Thompson, Fort Calgary Preservation Society
  • Mary Karadimos, Fort Calgary Preservation Society
  • Lindsie Bruns, Fort Calgary Preservation Society
  • Rebekah Jarvis, Fort Calgary Preservation Society
  • Stephanie Jackman, Stormy Lake Consulting
  • Philip Coppard, Stormy Lake Consulting

  For: (10)

  Councillor Carra, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Wong, and Councillor Dhaliwal

  MOTION CARRIED

  Committee reconvened in public meeting at 11:37 a.m. with Mayor Gondek in the Chair.

  ROLL CALL

  Councillor Carra, Councillor Dhaliwal, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Wong, and Mayor Gondek

  
  
• Moved by Councillor Sharp

  That Committee rise and report.

  MOTION CARRIED

10.1

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

10.1.1

Saddle Ridge Park Naming Report, EC2024-0451

​Administration in attendance during the Closed Meeting discussions with respect to Confidential Report EC2024-0451:

Clerks: K. Martin, M. A. Cario, and C. Doi. Chief Administrative Officer: D. Duckworth. Law: J. Floen. Advice: S. Dalgleish, M. Thompson, C. Male, K. Black, D. Morgan, C. Arthurs, T. Keane, M. Reid, R. Vanderputten, S. Montuffar Simonova, and K. Ripley.

• Moved by Councillor Dhaliwal

  That with respect to Confidential Report EC2024-0451, the following be approved, after amendment:

  That the Executive Committee recommend that Council:

  1. Approve Confidential Recommendation 1; and
  2. Direct that the Report, Attachments, and Closed Meeting discussions remain confidential Sections 23 (Local public body confidences) and 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act until Council rises and reports.

  For: (10)

  Councillor Carra, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Wong, and Councillor Dhaliwal

  MOTION CARRIED

10.1.2

Park Renaming - Ward 7, EC2024-0147

People in attendance during the Closed Meeting discussions with respect to Confidential Report EC2024-0147:

Clerks: K. Martin, M. A. Cario, and C. Doi. Chief Administrative Officer: D. Duckworth. Law: J. Floen. Advice: S. Dalgleish, C. Male, M. Thompson, D. Morgan, C. Arthurs, T. Keane, K. Black, J. Chase, K. Mustard, M. Reid, R. Vanderputten, and S. Montuffar Simonova. External: B. Beck (Fort Calgary Preservation Society), B. Longstaff (Fort Calgary Preservation Society), G. Ulmer (Fort Calgary Preservation Society), J. Thompson (Fort Calgary Preservation Society), M. Karadimos (Fort Calgary Preservation Society), L. Bruns (Fort Calgary Preservation Society), R. Jarvis (Fort Calgary Preservation Society), S. Jackman (Stormy Lake Consulting), and P. Coppard (Stormy Lake Consulting).

• Moved by Councillor Wong

  That with respect to Confidential Report EC2024-0147, the following be approved, after amendment:

  That the Executive Committee recommend that Council:

  1. Approve Confidential Recommendation 1 contained in Confidential Report EC2024-0147; and
  2. Direct that the Closed Meeting discussions, Report, and Attachments be held confidential pursuant to Section 16 (Disclosure harmful to business interests of a third party) of the Freedom of Information and Protection of Privacy Act, to be reviewed by 2024 May 31.

  For: (10)

  Councillor Carra, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Wong, and Councillor Dhaliwal

  MOTION CARRIED

10.1.3

Collective Bargaining Update (Verbal), EC2024-0519

Councillor Dhaliwal declared a Pecuniary Interest, as a relative is employed with The City of Calgary, and abstained from discussion and voting with respect to Confidential Verbal Report, 10.1.3 Collective Bargaining Update (Verbal), EC2024-0519. Councillor Dhaliwal left the meeting at 11:39 a.m. and returned at 11:40 a.m. following the discussions and voting with respect to Confidential Verbal Report EC2024-0519.

​Administration in attendance during the Closed Meeting discussions with respect to Confidential Verbal Report EC2024-0519:

Clerks: K. Martin and M. A. Cario. Chief Administrative Officer: D. Duckworth. Law: J. Floen and L. Davies. Advice: S. Dalgleish, C. Male, C. Arthurs, T. Keane, D. Morgan, M. Thompson, K. Black, G. Juliano, and D. Hamilton.

The following documents were distributed with respect to Confidential Verbal Report EC2024-0519:

• A Confidential Distribution; and
• A Confidential Presentation.

By General Consent, this Item was postponed to the Call of the Chair. 

Committee then dealt with Item 7.4.

Committee returned to this Item following Item 9.1.

• Moved by Councillor Spencer

  That pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act, Committee now move into Closed Meeting, at 2:37 p.m., in the Council Boardroom, to discuss confidential matters with respect to the following Items:

  • 10.1.3 Collective Bargaining Update (Verbal), EC2024-0519
  • 10.1.4 Strategic Approach to Mid-Cycle Adjustments to 2023-2026 Services Plans and Budgets Update (Verbal), EC2024-0385

  For: (8)

  Councillor Carra, Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, Councillor Penner, and Councillor Wong

  MOTION CARRIED

• Councillor Penner (Remote Member) left the meeting at 4:22 p.m.

  Committee reconvened in public meeting at 4:48 p.m. with Mayor Gondek in the Chair.

  ROLL CALL

  Councillor Carra, Councillor McLean, Councillor Mian, Councillor Spencer, Councillor Walcott, Councillor Wong and Mayor Gondek

  Absent for Roll Call: Councillor Penner and Councillor Sharp

  Moved by Councillor Spencer

  That Committee rise and report.

  MOTION CARRIED
• Moved by Councillor Mian

  That with respect to Confidential Verbal Report EC2024-0519, the following be approved:

  That the Executive Committee:

  1. Direct that the Closed Meeting discussions, confidential recommendations, and Confidential Presentation remain confidential pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act, to be reviewed by 2026 December 31;
  2. Notwithstanding Recommendation 1, permit Administration to share the information when and as needed and as necessary; and
  3. Recommend that Council adopt Confidential Recommendations 1, 2, and 3 in the Confidential Distribution.

  For: (7)

  Councillor Carra, Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, and Councillor Wong

  MOTION CARRIED

10.1.4

Strategic Approach to Mid-Cycle Adjustments to 2023-2026 Services Plans and Budgets Update (Verbal), EC2024-0385

​Administration in attendance during the Closed Meeting discussions with respect to Confidential Verbal Report EC2024-0385:

Clerks: K. Martin, M. A. Cario, and C. Doi. Chief Administrative Officer: D. Duckworth. Law: J. Floen. Advice: S. Dalgleish, C. Male, C. Arthurs, T. Keane, D. Morgan, M. Thompson, K. Black, H. Domzal, C. Stewart, M. Jankovic, S. Wyton, L. Tochor, C. Jacyk, S. Brandt, C. Bowen, G. Duckworth, G. Skeates, A. Brown, and N. Mackay.

A confidential presentation was distributed with respect to Confidential Verbal Report EC2024-0385.

• Moved by Councillor Walcott

  That with respect to Confidential Verbal Report EC2024-0385, the following be approved, after amendment:

  That the Executive Committee recommend that Council:

  1. Receive the confidential presentation for the Corporate Record; and
  2. Direct that the Closed Meeting discussions and confidential presentation be held confidential to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act, to be reviewed by 2029 December 31.

  For: (7)

  Councillor Carra, Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, and Councillor Wong

  MOTION CARRIED

10.2

URGENT BUSINESS

None

11.

BRIEFINGS

None

12.

ADJOURNMENT

• Moved by Councillor Walcott

  That this meeting adjourn at 4:50 p.m.

  MOTION CARRIED

  The following Items have been forwarded to the 2024 April 30 Regular Meeting of Council:

  CONSENT AGENDA

  • Tax Relief for Residential Properties Annexed by Annexation Order 333-2007, EC2024-0380
  • Planning and Development Sustainment Reserve Fund Amendments, EC2024-0428
  • Updated Policies for Naming and Sponsorship of City Assets, EC2024-0012
  • Chief Administrative Officer's Quarterly Report Q1 2024, EC2024-0386
  • 2023 Progress Update, EC2024-0291
  • Continuous improvement - Delivering faster, better, more effective services for Calgarians, EC2024-0342
  • Saddle Ridge Park Naming Report, EC2024-0451
  • Park Renaming - Ward 7, EC2024-0147
  • Collective Bargaining Update (Verbal), EC2024-0519
  • Strategic Approach to Mid-Cycle Adjustments to 2023-2026 Services Plans and Budgets Update (Verbal), EC2024-0385

  ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

  • Notice of Motion - Extending Municipal Voting Rights to Permanent Residents, EC2024-0528
  • Notice of Motion - Doubling Speed Fines in School & Playground Zones, EC2024-0546

  The next Regular Meeting of the Executive Committee is scheduled to be held on 2024 May 14 at 9:30 a.m.

  CONFIRMED BY COMMITTEE ON