MINUTES

EXECUTIVE COMMITTEE

-
IN THE COUNCIL CHAMBER
PRESENT:
  • Mayor J. Gondek, Chair
  • Councillor K. Penner, Vice-Chair
  • Councillor G-C. Carra (Councillor-at-Large)
  • Councillor J. Mian (Councillor-at-Large)
  • Councillor S. Sharp (Infrastructure and Planning Committee Chair)
  • Councillor E. Spencer (Audit Committee Chair)
  • Councillor C. Walcott (Community Development Committee Chair)
  • Councillor D. McLean (Remote Participation)
  • Councillor T. Wong
ALSO PRESENT:
  • Chief Administrative Officer D. Duckworth
  • Chief Operating Officer S. Dalgleish
  • City Solicitor and General Counsel J. Floen
  • Chief Financial Officer C. Male
  • A/General Manager D. Hamilton
  • General Manager C. Arthurs
  • General Manager K. Black
  • General Manager D. Morgan
  • General Manager M. Thompson
  • City Clerk K. Martin
  • Senior Legislative Advisor J. Palaschuk

1.
CALL TO ORDER

 

Mayor Gondek called the meeting to order at 9:33 a.m.

ROLL CALL

Councillor Carra, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Wong, and Mayor Gondek

2.
OPENING REMARKS

 

Mayor Gondek provided opening remarks and a traditional land acknowledgement.

3.
CONFIRMATION OF AGENDA

 
  • Moved byCouncillor Walcott

    That the Agenda for the 2023 December 6 Regular Meeting of the Executive Committee be confirmed.

    MOTION CARRIED

4.
CONFIRMATION OF MINUTES

 

4.1
Minutes of the Regular Meeting of the Executive Committee, 2023 November 1

This item has attachments. 
1.Unconfirmed Minutes-2023-11-01-Executive Committee.pdf
  • Moved byCouncillor Penner

    That the Minutes of the 2023 November 1 Regular Meeting of the Executive Committee be confirmed.

    MOTION CARRIED

5.
CONSENT AGENDA

 
  • Moved byCouncillor Sharp

    That the Consent Agenda be approved as follows:

6.
POSTPONED REPORTS

 

None

7.
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

 

7.1
Green Line Board Report Q4 2023, EC2023-1221

This item has attachments. 
1.Green Line Board Report Q4 2023 - EC2023-1221.pdf
2.Attach 1 - Green Line Board Report Q3 2023-EC2023-1221.pdf
3.Attach 2 - Green Line Board Progress Report October 2023-EC2023-1221.pdf
4.Attach 4 - Green Line Board Report Q4 2023 Presentation Dec 6 2023-EC2023-1221.pdf
  • Moved byCouncillor Spencer

    That with respect to Report EC2023-1221, the following be approved:

    That the Executive Committee:

    1. Receive this report for the Corporate Record; and
    2. Direct that Attachment 3 remain confidential pursuant to Sections 24 (Advice from officials), 25 (Disclosure harmful to economic and other interests of a public body), and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act, not to be released.
    For: (9)Councillor Carra, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, Councillor Penner, and Councillor Wong
    MOTION CARRIED

7.2
Chief Administrative Officer's Quarterly Report Q3-Q4 2023, EC2023-1109

This item has attachments. 
1.Chief Administrative Officer's Quarterly Report Q3-Q4 2023 - EC2023-1109.pdf
2.Attach 1-Background and Previous Council Direction-EC2023-1109.pdf
3.Attach 2-Better Everyday Q3-Q4-EC2023-1109.pdf
4.Attach 3-Headcount and Full Time Equivalents-EC2023-1109.pdf
5.Attach 4 - Reports to Council and Committee 2023-2024-EC2023-1109.pdf
6.Attach 5- Council Motions - EC2023-1109.pdf
7.Attach 6 - Notices of Motion 2023 EC2023-1109.pdf
8.Attach 7 - Administrative Inquries 2023 - EC2023- 1109.pdf
9.Attach 8- Presentation-EC2023-1109.pdf
10.Distrib-Revised Attach 8-EC2023-1109.pdf

A revised Attachment 8 was distributed with respect to Report EC2023-1109.

  • Moved byCouncillor Sharp

    That with respect to Report EC2023-1109, the following be approved, after amendment:

     That Executive Committee recommend that Council receive this report and revised presentation for the Corporate Record.

    For: (9)Councillor Carra, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, Councillor Penner, and Councillor Wong
    MOTION CARRIED

7.3
The City of Calgary Anti-Racism Strategic Plan Update (Verbal), EC2023-1235

This item has attachments. 
1.Attach 1 - Presentation - EC2023-1235.pdf

Mayor Gondek left the Chair at 11:17 a.m. and Vice-Chair Penner assumed the Chair.

Mayor Gondek resumed the Chair at 11:20 a.m.

Mayor Gondek left the Chair at 11:33 a.m. and Vice-Chair Penner assumed the Chair.

  • Moved byCouncillor Walcott

    That with respect to Verbal Report EC2023-1235, the following be approved, after amendment:

    That the Executive Committee recommend that Council receive the presentation for the Corporate Record.

    For: (8)Councillor Carra, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, Councillor Penner, and Councillor Wong
    MOTION CARRIED

7.4
Bylaw Amendments to Reflect Organizational Realignment, EC2023-1158

This item has attachments. 
1.Bylaw Amendments to Reflect Organizational Realignment - EC2023-1158.pdf
2.Attach 1-Background and Previous Direction-EC2023-1158.pdf
3.Attach 2-Proposed Bylaw A to Amend 49M2007 (Assessor)-EC2023-1158.pdf
4.Attach 3-Proposed Bylaw B to Amend 34M2021 (Treasurer)-EC2023-1158.pdf
5.Attach 4-Municipal Assessor Bylaw 49M2007 consolidation for Reference-EC2023-1158.pdf
6.Attach 5-CFO City Treasurer Bylaw 34M2021 for Reference-EC2023-1158.pdf
7.Attach 6-Summary of Proposed Amendments-EC2023-1158.pdf
8.Attach 7-Presentation - EC2023-1158.pdf
  • Moved byCouncillor Mian

    That with respect to Report EC2023-1158, the following be approved:

    That the Executive Committee recommend that Council:

    1. Give three readings to Proposed Bylaw A (Attachment 2) to amend the Municipal Assessor Bylaw 49M2007; and
    2. Give three readings to Proposed Bylaw B (Attachment 3) to amend the Chief Financial Officer, City Treasurer & Deputy City Treasurer Bylaw 34M2021.
    For: (8)Councillor Carra, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, Councillor Penner, and Councillor Wong
    MOTION CARRIED
  • Moved byCouncillor Carra

    Pursuant to Section 6(1) of the Procedure Bylaw 35M2017, the Executive Committee suspend Section 78(2)(a) to forego the lunch recess in order to complete the remainder of the Agenda.

    MOTION CARRIED

7.5
2023 Triennial Reserve Review, EC2023-1211

This item has attachments. 
1.2023 Triennial Reserve Review - EC2023-1211.pdf
2.Attach 1 - Background and Previous Council Direction-EC2023-1211.pdf
3.Attach 2 - Overall Triennial Reserve Review Results-EC2023-1211.pdf
4.Attach 3 - Reserve Review Comments and Recommendations-EC2023-1211.pdf
5.Attach 4- Relevant Excerpts from the 2022 Annual Reserve Report-EC2023-1211.pdf
6.Attach 5 - Reserves to be Reviewed in 2024 Triennial Reserve Review-EC2023-1211.pdf
7.Attach 6 - Presentation - EC2023-1211.pdf
  • Moved byCouncillor Sharp

    That with respect to Report EC2023-1211, the following be approved:

    That the Executive Committee:

    1. Recommend that Council approve:
      1. Reserve recommendations as outlined in Attachment 3 (in the Recommendations(s) for Approval column) and Attachment 4 (changes in red); and
      2. The list of reserves to be reviewed in the 2024 Triennial Reserve Review in Attachment 5.
    2. Forward Report EC2023-1211 to the 2023 December 12 Regular Meeting of Council for approval.
    For: (8)Councillor Carra, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, Councillor Penner, and Councillor Wong
    MOTION CARRIED

8.
ITEMS DIRECTLY TO COMMITTEE

 

9.
URGENT BUSINESS

 

None

10.
CONFIDENTIAL ITEMS

 

11.
BRIEFINGS

 

None

12.
ADJOURNMENT

 
  • Moved byCouncillor Sharp

    That this meeting adjourn at 12:10 p.m.

    MOTION CARRIED

    The following Item has been forwarded to the 2023 December 12 Regular Meeting of Council:

    URGENT BUSINESS

    • 2023 Triennial Reserve Review, EC2023-1211

    The following Items have been forwarded to the 2024 January 30 Regular Meeting of Council:

    CONSENT

    • Deferral Request – Reinvesting On-Street Parking Revenue for Streets Service in response to EC2023-0464, from 2023 to Q2 2024, EC2023-1314
    • Chief Administrative Officer's Quarterly Report Q3-Q4 2023, EC2023-1109
    • The City of Calgary Anti-Racism Strategic Plan Update (Verbal), EC2023-1235

    ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

    • Bylaw Amendments to Reflect Organizational Realignment, EC2023-1158

     

    The next Regular Meeting of the Executive Committee is scheduled to be held on 2024 January 23 at 9:30 a.m.

     

    CONFIRMED BY COMMITTEE ON


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