MINUTES

EXECUTIVE COMMITTEE

Wednesday, March 22, 2023 at 9:30 A.m. - 3:30 P.m.

IN THE COUNCIL CHAMBER

PRESENT:

• Mayor J. Gondek, Chair
• Councillor E. Spencer, Vice-Chair
• Councillor S. Sharp (Infrastructure and Planning Committee Chair) (Remote Participation)
• Councillor P. Demong (Councillor-at-Large)
• Councillor K. Penner (Community Development Committee Chair)
• Councillor R. Pootmans (Audit Committee Chair)
• Councillor C. Walcott (Councillor-at-Large)
• Councillor G-C. Carra (Remote Participation)
• Councillor A. Chabot
• Councillor D. McLean
• Councillor J. Mian (Remote Participation)
• Councillor T. Wong

ALSO PRESENT:

• City Manager D. Duckworth
• City Solicitor and General Counsel J. Floen
• General Manager C. Arthurs
• General Manager K. Black
• General Manager S. Dalgleish
• Chief Financial Officer C. Male
• General Manager D. Morgan
• A/General Manager Vanderputten
• City Clerk K. Martin
• Legislative Advisor J. Palaschuk

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1.

CALL TO ORDER

Mayor Gondek called the meeting to order at 9:35 a.m.

ROLL CALL

Councillor Spencer, Councillor Sharp, Councillor Penner, Councillor Pootmans, Councillor Walcott, Councillor Carra, Councillor McLean, Councillor Mian, Councillor Wong, Councillor Chabot, and Mayor Gondek.

Absent from Roll Call: Councillor Demong.

2.

OPENING REMARKS

Mayor Gondek provided opening remarks and a traditional land acknowledgement.

3.

CONFIRMATION OF AGENDA

• Moved by Councillor Pootmans

  That the Agenda for the 2023 March 22 Regular Meeting of the Executive Committee be confirmed.

  MOTION CARRIED

4.

CONFIRMATION OF MINUTES

4.1

Minutes of the Regular Meeting of the Executive Committee, 2023 February 28

• Moved by Councillor Spencer

  That the Minutes of the 2023 February 28 Regular Meeting of the Executive Committee be confirmed.

   

  MOTION CARRIED

5.

CONSENT AGENDA

5.1

DEFERRALS AND PROCEDURAL REQUESTS

None

6.

POSTPONED REPORTS

None

7.

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

7.1

Calgary Exhibition and Stampede Limited – 2022 Credit Facility Update and New Loan Guarantee Bylaw, EC2023-0199

Mayor Gondek left the Chair at 9:39 a.m. and Deputy Mayor Spencer assumed the Chair.

Mayor Gondek resumed the Chair at 9:42 a.m.

• Moved by Councillor Penner

  That with respect to Report EC2023-0199, the following be approved:

  That the Executive Committee recommend that Council:

  1. Give first reading to Bylaw 11M2023 (Attachment 3), authorizing the City of Calgary (“The City”) to guarantee third party bank indebtedness of the Calgary Exhibition and Stampede Limited (“The Stampede”) in the amount of $10 million;
  2. Withhold second and third readings until the advertising requirements have been met; and
  3. Direct Administration to amend any existing agreements between The City and The Stampede as applicable and in accordance with the Credit Documentation – Loans and Loan Guarantees Policy and Procedures.

  For: (12)

  Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong

  MOTION CARRIED

7.2

Future of Stephen Avenue Activate and Experiment Update, EC2023-0313

• Moved by Councillor Wong

  That with respect to Report EC2023-0313, the following be approved:

  That the Executive Committee recommend that Council:

  1. Receive this report for the Corporate Record; and
  2. Postpone Administration’s report back on the outcomes of the Future of Stephen Avenue – Activate + Experiment program due Q1 2023, to return by Q4 2023.

  For: (11)

  Councillor Carra, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong

  MOTION CARRIED

7.3

Improving the Temporary Signs Bylaw to Address Election Sign Complaints, EC2023-0238

Mayor Gondek left the Chair at 10:20 a.m. and Deputy Mayor Spencer assumed the Chair.

Mayor Gondek resumed the Chair at 10:22 a.m.

• Moved by Councillor Penner

  That with respect to Report EC2023-0238, the following be approved:

  That the Executive Committee refer this Item back to Administration for further review and changes and to return back to the Executive Committee by end of Q3 2023.

  For: (12)

  Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong

  MOTION CARRIED

7.4

Reconsideration of Heritage Planning Funding, EC2023-0157

A package of letters was distributed with respect to Report EC2023-0157.

• Moved by Councillor Penner

  That with respect to Report EC2023-0157, the following be approved:

  That the Executive Committee hear from Members of the Public regarding Item 7.4.

  MOTION CARRIED

  Josh Traptow, Heritage Calgary, addressed Committee with respect to Report EC2023-0157.

  Councillor Mian (Remote Member) left the meeting at 11:02 a.m.

  
  
• Moved by Councillor Demong

  That with respect to Report EC2023-0157, the following be approved:

  That the Executive Committee recommend that Council:

  1. Reconsider Report C2022-1051 with respect to Recommendation 1 (f) that directs “$2 million in 2023 to expand the Non-Residential Heritage Conservation Program, initiate the Residential Tax Heritage Incentive Program, and resource both programs”; and
  2. Direct Administration to allocate the one-time $2 million for heritage incentives to maximize support for new Municipal Historic Resource designations and not offer the Residential Heritage Tax Incentive in 2023.

  For: (10)

  Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Penner, and Councillor Wong

  MOTION CARRIED

7.5

Updates on Climate Calls to Action and Growth and Development Climate Framework, EC2023-0140

Councillor Carra (Remote Member) left the meeting at 11:35 a.m.

• Moved by Councillor Walcott

  That with respect to Report EC2023-0140, the following be approved:

  That the Executive Committee recommend that Council receive this report for the Corporate Record.

  For: (8)	Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor Penner, and Councillor Wong
  Against: (1)	Councillor McLean

  MOTION CARRIED

7.6

Delivering Results for Calgarians - 2022 Performance Report, EC2023-0065

By General Consent, Committee modified the lunch recess to begin following the presentation from Administration.

Committee recessed at 12:12 p.m. and reconvened at 1:13 p.m. with Deputy Mayor Spencer in the Chair.

ROLL CALL

Councillor Penner, Councillor Pootmans, Councillor Sharp, Councillor Wong, Councillor Demong, Councillor McLean, Councillor Walcott, and Councillor Spencer.

Absent from Roll Call: Mayor Gondek.

Councillor Wong introduced a group of Bow Valley College students.

Mayor Gondek resumed the Chair at 1:18 p.m.

• Moved by Councillor Sharp

  That with respect to Report EC2023-0065, the following be approved:

  That the Executive Committee recommend that Council:

  1. Use the Delivering Results for Calgarians - 2022 Performance Report to identify areas for service investment and improvement as one input to the ongoing discussions leading up to the 2023 November adjustments to the 2023 – 2026 Service Plans and Budgets;
  2. Authorize the Public Transit service to access additional funding up to $32 million in 2023 from the Fiscal Stability and Operating Budget Savings Account Merged Reserve to offset revenue losses and continue recovery spending, reflecting the balance of the RESTOR funding and Transit operating savings that contributed to the 2022 favourable operating variance; and
  3. Continue discussions on the use the 2022 favourable operating variance during the Executive Committee’s standing item – Strategic Discussion on Building and Delivering on Plans and Budgets, for consideration during the 2023 November adjustments to the 2023 – 2026 Service Plans and Budgets.

  For: (8)

  Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, and Councillor Penner

  MOTION CARRIED

8.

ITEMS DIRECTLY TO COMMITTEE

8.1

REFERRED REPORTS

None

8.2

NOTICE(S) OF MOTION

8.2.1

Notice of Motion - Addressing Foxtail Barley - EC2023-0328

• Moved by Councillor Spencer

  That with respect to Notice of Motion EC2023-0328, the following be approved:

  That Notice of Motion EC2023-0328 be forwarded to the 2023 April 25 Regular Meeting of Council for consideration.

  For: (8)

  Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, and Councillor Penner

  MOTION CARRIED

9.

URGENT BUSINESS

None

10.

CONFIDENTIAL ITEMS

• Moved by Councillor Walcott

  That pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act, Committee now move into Closed Meeting, at 1:26 p.m., in the Council Boardroom, to discuss confidential matters with respect to Item 10.1.1 Strategic Discussion on Building and Delivering on Plans and Budgets (Verbal), EC2023-0271.

  MOTION CARRIED

  By General Consent, Committee modified the afternoon recess to begin following the conclusion of Item 10.1.1.

  Councillor McLean (Remote Member) left the meeting at 1:52 p.m.

  Mayor Gondek left the Chair at 2:39 p.m. and Deputy Mayor Spencer assumed the Chair.

  Committee reconvened in public meeting at 3:12 p.m. with Deputy Mayor Spencer in the Chair.

  ROLL CALL

  Councillor Demong, Councillor Penner, Councillor Pootmans, Councillor Sharp, Councillor Spencer, and Councillor Walcott.

  Absent for Roll Call: Mayor Gondek.

  
  
• Moved by Councillor Pootmans

  That Committee rise and report.

  MOTION CARRIED

10.1

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

10.1.1

Strategic Discussion on Building and Delivering on Plans and Budgets (Verbal), EC2023-0271

The following documents were distributed with respect to Confidential Verbal Report EC2023-0271:

• A Confidential Presentation entitled "Standing Item - Strategic Discussion on Building and Delivering on Plans and Budgets (Verbal Update)"; and
• A Confidential Document entitled "Executive Committee Strategic Session, 2023 March 22".

​Administration in attendance during the Closed Meeting discussions with respect to Confidential Verbal Report EC2023-0271:

Clerks: K. Martin, C. Doi, and B. Robinson. City Manager: D. Duckworth. Law: J. Floen. Advice: C. Arthurs, K. Black, F. Bouchart, S. Dalgleish, H. Domzal, C. Jacyk, M. Jankovic, C. Male, D. Morgan, C. Stewart, R. Vanderputten.

• Moved by Councillor Walcott

  That with respect to Confidential Verbal Report EC2023-0271, the following be approved:

  That the Executive Committee recommend that Council:

  1. Receive the Updated Confidential Presentation and Confidential Distribution for the Corporate Record;
  2. Direct that the Closed Meeting discussions, Updated Confidential Presentation, and Confidential Distribution be held confidential pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act, to be reviewed no later than 2023 December 31; and
  3. Direct that, notwithstanding Recommendation 2, the Updated Confidential Presentation and Confidential Distribution be released to Corporate Planning & Performance, to be shared with Administration, only where required, to support next steps.

  For: (6)

  Councillor Demong, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, and Councillor Penner

  MOTION CARRIED

10.2

URGENT BUSINESS

None

11.

BRIEFINGS

11.1

The City of Calgary’s Privacy Management Program 2022 Annual Report, EC2023-0173

12.

ADJOURNMENT

• Moved by Councillor Demong

  That this meeting adjourn at 3:14 p.m.

  MOTION CARRIED

  The following items have been forwarded to the 2023 April 25 Regular Meeting of Council:

  CONSENT:

  • Future of Stephen Avenue Activate and Experiment Update, EC2023-0313
  • Updates on Climate Calls to Action and Growth and Development Climate Framework, EC2023-0140
  • Delivering Results for Calgarians - 2022 Performance Report, EC2023-0065
  • Strategic Discussion on Building and Delivering on Plans and Budgets (Verbal), EC2023-0271

  ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

  • Reconsideration of Heritage Planning Funding, EC2023-0157
  • Calgary Exhibition and Stampede Limited – 2022 Credit Facility Update and New Loan Guarantee Bylaw, EC2023-0199
  • Notice of Motion - Addressing Foxtail Barley, EC2023-0328

  The next Regular Meeting of the Executive Committee is scheduled to be held on 2023 April 18 at 9:30 a.m.

   

  CONFIRMED BY COMMITTEE ON