MINUTES

GREEN LINE BOARD

Friday, September 23, 2022 at 9:00 A.m. - 12:00 P.m.

ENGINEERING TRADITIONS COMMITTEE ROOM

PRESENT:

• Board Member D. Fairbairn, Chair
• Board Member I. Bourne, Vice-Chair
• Board Member J. Annesley
• Board Member L. Beasley (Remote Participation)
• Board Member F. Cummings
• Board Member P. McLeod
• Board Member M. Nelson (Remote Participation)
• Board Member D. Duckworth

ABSENT:

• Board Member B. Mahajan

ALSO PRESENT:

• Chief Executive Officer, D. Bhatti
• Legislative Advisor J. Clement
• Legislative Advisor J. Palaschuk

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1.

CALL TO ORDER

Chair Fairbairn called the Meeting to order at 9:02 a.m.

2.

OPENING REMARKS AND LAND ACKNOWLEDGEMENT

Chair Fairbairn provided opening remarks and a traditional land acknowledgement.

3.

CONFIRMATION OF AGENDA

• Moved by Board Member Annesley

  That the Agenda for the 2022 September 23 Regular Meeting of the Green Line Board be confirmed.

  MOTION CARRIED

3.1

DECLARATIONS - CONFLICTS OF INTEREST

No conflicts of interest were declared.

4.

CONFIRMATION OF MINUTES

4.1

Minutes of the Regular Meeting of the Green Line Board, 2022 July 28

• Moved by Board Member McLeod

  That the Minutes of the 2022 July 28 Regular Meeting of the Green Line Board be confirmed.

   

  MOTION CARRIED

5.

SAFETY MINUTE

D. Bhatti provided a verbal update and was thanked by the Board.

6.

CORRESPONDENCE

None

7.

CONSENT AGENDA

7.1

DEFERRALS AND PROCEDURAL REQUESTS

None

8.

ITEMS FROM GREEN LINE PROGRAM TEAM AND COMMITTEES

8.1

Green Line Program July 2022 Progress Report, GLB2022-1079

• Moved by Board Member Duckworth

  That with respect to Report GLB2022-1079, the following be approved:

  That the Green Line Board receive the Green Line Program July 2022 Progress Report and presentation for the Corporate Record.

  MOTION CARRIED

9.

URGENT BUSINESS

None

10.

CONFIDENTIAL ITEMS

• Moved by Board Member Beasley

  That pursuant to Sections 23 (Local public body confidences), 24 (Advice from officials), 25 (Disclosure harmful to economic and other interests of a public body), and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act, Board now move into Closed Meeting, in the Engineering Traditions Committee Room at 9:45 a.m., to discuss confidential matters with respect to the following Items:

  • 10.1.1. Confidential Green Line Program July 2022 Progress Report, GLB2022-1080
  • 10.1.2. Procurement Update, GLB2022-1081    
  • 10.1.3. Communications During Procurement, GLB2022-1082
  • 10.1.4. Station Integration Update, GLB2022-1083       
  MOTION CARRIED

  The Board reconvened in public meeting at 11:27 a.m. with Chair Fairbairn in the Chair.

  
  
• Moved by Board Member Duckworth

  That the Green Line Board rise and report. 

  MOTION CARRIED

10.1

ITEMS FROM GREEN LINE PROGRAM TEAM AND COMMITTEES

10.1.1

Confidential Green Line Program July 2022 Progress Report, GLB2022-1080

Administration in attendance during the Closed Meeting discussions with respect to Confidential Report GLB2022-1080:

Clerks: J. Palaschuk and J. Clement. Law: M. Bendfeld, S. Saunders, and M. Smith. Advice: D. Bhatti, S. Ganji, W. Tynan, L. Adamo, R. Hussain, and B. Romamoorthy. 

• Moved by Board Member Duckworth

  That with respect to Confidential Report GLB2022-1080, the following be approved:

  That the Green Line Board:

  1. Receive the Closed Meeting Report for the Corporate Record; and
  2. Direct that the Closed Meeting Report and discussions be held confidential pursuant to Sections 23 (Local public body confidences), 24 (Advice from officials), and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, to be reviewed by 2037 September 23.
  MOTION CARRIED

10.1.2

Procurement Update, GLB2022-1081

Administration in attendance during the Closed Meeting discussions with respect to Confidential Report GLB2022-1081:

Clerks: J. Palaschuk and J. Clement. Law: M. Bendfeld, S. Saunders, and M. Smith. Advice: D. Bhatti, S. Ganji, W. Tynan, L. Adamo, R. Hussain, and B. Ramamoorthy.

• Moved by Board Member McLeod

  That with respect to Confidential Report GLB2022-1081, the following be approved:

  That the Green Line Board:

  1. Approve Confidential Recommendations 1, 2, 3, and 4; and
  2. Direct that the Closed Meeting recommendations, attachments, presentation, and discussions be held confidential pursuant to Sections 23 (Local public body confidences), 24 (Advice from officials), 25 (Disclosure harmful to economic and other interests of a public body), and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act, not to be released.
  MOTION CARRIED

10.1.3

Communications During Procurement, GLB2022-1082

Administration in attendance during the Closed Meeting discussions with respect to Confidential Report GLB2022-1082:

Clerks: J. Palaschuk and J. Clement. Law: M. Bendfeld, S. Saunders, and M. Smith. Advice: D. Bhatti, S. Ganji, W. Tynan, L. Adamo, R. Hussain, and B. Ramamoorthy.  

• Moved by Board Member Annesley

  That with respect to Confidential Report GLB2022-1082, the following be approved:

  That the Green Line Board:

  1. Approve Confidential Recommendation 1; and
  2. Direct that the Closed Meeting Recommendation, presentation, and closed meeting discussions remain confidential pursuant to Section 23 (Local public body confidences), 24 (Advice from officials), and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, to be reviewed by 2037 September 23.
  MOTION CARRIED

10.1.4

Station Integration Update, GLB2022-1083

Administration in attendance during the Closed Meeting discussions with respect to Confidential Report GLB2022-1083:

Clerks: J. Palaschuk and J. Clement. Law: M. Bendfeld, S. Saunders, and M. Smith. Advice: D. Bhatti, S. Ganji, W. Tynan, L. Adamo, R. Hussain, and B. Ramamoorthy. 

• Moved by Board Member Cummings

  That with respect to Confidential Report GLB2022-1083, the following be approved: 
  That the Green Line Board:

  1. Approve Confidential Recommendations 1 and 2; and
  2. Direct that the Closed Meeting recommendations, presentation, and discussions remain confidential pursuant to Sections 23 (Local public body confidences), 24 (Advice from officials), 25 (Disclosure harmful to economic and other interests of a public body) and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act, to be reviewed by 2037 September 23.
  MOTION CARRIED

10.2

URGENT BUSINESS

None

11.

BRIEFINGS

None

12.

ADJOURNMENT

• Moved by Board Member Beasley

  That this Meeting adjourn at 11:32 a.m.

  MOTION CARRIED

  The next Regular Meeting of the Green Line Board is scheduled to be held on 2022 October 14 at 1:00 p.m.