PRESENT:

Councillor D. Farrell (Vice-Chair)

Councillor D. Colley-Urquhart (CPS Chair)

Councillor A. Chabot (PUD Chair)

Councillor S. Keating (T&T Chair)

Councillor R. Jones (UCS Chair)

Councillor R. Pootmans (Audit Chair)

*Councillor W. Sutherland

*Councillor P. Demong

*Councillor J. Magliocca

*Councillor B. Pincott

*Councillor J. Stevenson

ALSO PRESENT:

Chief Financial Officer E. Sawyer

General Manager S. Dalgleish

General Manager M. Logan

General Manager R. Pritchard

General Manager R. Stanley

Acting City Clerk B. Hilford

1.

CONFIRMATION OF AGENDA

AMENDMENT, Moved by Councillor Jones, that the Agenda for today’s Meeting be amended by bringing forward and tabling Report PFC2014-0568, to be dealt with as the first item of business following Confirmation of Minutes.

Opposed:     D. Farrell

CARRIED

CONFIRM AGENDA, AS AMENDED, Moved by Councillor Colley-Urquhart, that the Agenda for the 2014 July 15 Regular Meeting of the Priorities and Finance Committee be confirmed, as amended, as follows:

BRING FORWARD AND TABLE, TO BE DEALT WITH AS FIRST ITEM FOLLOWING CONFIRMATION OF MINUTES

UPDATE ON KEYSTONE FUNDING AND FINANCING PROPOSALS, PFC2014-0568

CARRIED

ELECTION OF ACTING CHAIR

Following nomination procedures, Councillor Pootmans was elected as Acting Chair, for this meeting, of the Priorities and Finance Committee, by acclamation.

2.

CONFIRMATION OF MINUTES

2.1

MINUTES OF THE REGULAR MEETING OF THE PRIORITIES AND FINANCE COMMITTEE, 2014 JUNE 17

CONFIRM MINUTES, Moved by Councillor Pootmans, that the Minutes of the

2014 June 17 Regular Meeting of the Priorities and Finance Committee be confirmed.

CARRIED

DECLARATIONS OF INTEREST

*Councillors Magliocca, Stevenson and Sutherland notified the Chair of a particular interest in all items on the Agenda and were entitled to count toward the quorum and vote on the items.

3.

NEW BUSINESS

3.1

COUNCIL INNOVATION FUND  – AFFORDABLE HOUSING ENERGY EFFICIENCY RETROFIT DEMONSTRATION PROJECT UPDATE , PFC2014-0261

DECLARATION OF INTEREST

*Councillor Pincott notified the Chair of a particular interest in Report PFC2014-0261 on the Agenda and was entitled to count toward the quorum and vote on the item.

AMENDMENT, Moved by Councillor Chabot, that the Administration Recommendation  contained in Report PFC2014-0261 be amended by adding a Recommendation 2 as follows:

“2.     Request that Report PFC2014-0261 be forwarded to the appropriate Provincial Minister for information.”

CARRIED

APPROVE, AS AMENDED, Moved by Councillor Pootmans, that the Administration Recommendations contained in Report PFC2014-0261 be approved, as amended, as follows:

That the Priorities and Finance Committee recommend that Council:

1.    Receive this report for information; and

2.    Request that Report PFC2014-0261 be forwarded to the appropriate Provincial Minister for information.

CARRIED

BRING FORWARD, Moved by Councillor Pootmans, that Reports PFC2014-0544 and PFC2014-0557 be brought forward, to be dealt with as the next two items of business.

Opposed:     A. Chabot

CARRIED

3.2

2013 REPORT ON RESERVES AND LONG TERM LIABILITIES, PFC2014-0518

RECESS

The Priorities and Finance Committee recessed at 12:02 p.m. to reconvene at 1:00 p.m.

The Priorities and Finance Committee reconvened at 1:02 p.m. with Councillor Farrell in the Chair.

APPROVE, Moved by Councillor Chabot, that the Administration Recommendation contained in Report PFC2014-0518 be approved, as follows:

That the Priorities and Finance Committee recommends that Council receive the 2013 Report on Reserves and Long Term Liabilities (attachment) for information.

CARRIED

3.3

2013 AUDITED FINANCIAL STATEMENTS FOR BUSINESS REVITALIZATION ZONES, PFC2014-0544

APPROVE, Moved by Councillor Chabot, that the Administration Recommendations contained in Report PFC2014-0544 be approved, as follows:

The Priorities and Finance Committee recommends that: 

1.    Council receive for information the 2013 Audited Financial Statements for:

·         Bowness BRZ;

·         Calgary Downtown Association;

·         Fourth Street BRZ;

·         Inglewood BRZ;

·         International Avenue BRZ;

·         Kensington/Louise Crossing BRZ;

·         Marda Loop BRZ;

·         Montgomery BRZ;

·         17^th Avenue Retail Entertainment District BRZ;

·         Victoria Crossing BRZ;

as per Attachments 1 to 10; and

2.    Attachments 1 to 12 to this report remain confidential under the Freedom of Information and Protection of Privacy Act, Section 16(1) for 15 years.

CARRIED

3.4

ZERO-BASED REVIEW PROGRAM: 2015-2018, PFC2014-0554

APPROVE, Moved by Councillor Demong, that the Administration Recommendations contained in Report PFC2014-0554 be approved, after amendment, as follows:

That the Priorities and Finance Committee recommends that Council:

1.    Approve the improvements to the Zero-Based Review Program for 2015-2018 in Attachment 1;

2.    Direct Administration to apply the improvements to the Zero-Based Review Program in Attachment 1, where possible, to projects underway in 2014;

3.    Approve, in principle, that the subjects for 2015-2018 Zero-Based Review projects are:

• Transit
• Water Resources
• Inspections and Permit Services
• Recreation
• Corporate Properties and Buildings
• Law
• Information Technology
• Environmental and Safety Management
• Chief Financial Officer’s Department (including Finance and Supply)
• Local Area Planning and Implementation
• Two cross-corporate functional reviews (specific areas to be determined in 2016);

4.    Request the Audit Committee consider the Zero-Based Review Program schedule in approving the annual audit plan and direct Administration to adjust the ZBR Program schedule, if required, to ensure coordination of efforts with the City Auditor.

5.    And further, that Council direct Administration to adjust the timing of the Chief Financial Officer Department (including Finance and Supply) Zero-Based Review project upwards in the draft schedule contained in Attachment 2.

Opposed:     D. Farrell

CARRIED

3.5

NEW CENTRAL LIBRARY PROGRESS REPORT, PFC2014-0557

DISTRIBUTION

At the request of Bill Ptacek, Chief Executive Officer, Calgary Public Library, and with the concurrence of the Vice Chair, the Acting City Clerk distributed copies of a document entitled “Calgary Public Library Community Engagement 2014”, with respect to Report

PFC2014-0557.

APPROVE, Moved by Councillor Pootmans, that the Administration Recommendations contained in Report PFC2014-0557 be approved, as follows:

That the Priorities and Finance Committee recommend that Council:

1.    Receive this report for information; and

2.    Direct Administration to report back on progress on the construction of the New Central Library through the Standing Policy Committee on Community and Protective Services in 2015 Q4.

CARRIED

3.6

UPDATE ON KEYSTONE FUNDING AND FINANCING PROPOSALS,

PFC2014-0568

DISTRIBUTION

At the request of Administration and with the concurrence of the Vice-Chair, the Acting City Clerk distributed copies of a PowerPoint presentation entitled “PFC2014-0568 Investing in Growth – Keystone Hills Update”, dated 2014 July 15, with respect to Report

PFC2014-0568.

DECLARATION OF INTEREST

*Councillor Demong notified the Chair of a particular interest in all items on the Agenda and was entitled to count toward the quorum and vote on the items.

TABLE, Moved by Councillor Stevenson, that Report PFC2014-0568 be tabled at this time, to be dealt with at the call of the Chair.

CARRIED

LIFT FROM THE TABLE, moved by Councillor Stevenson, that Report PFC2014-0568 be lifted from the table and dealt with at this time.

CARRIED

APPROVE, Moved by Councillor Stevenson, that the Administration Recommendations contained in Report PFC2014-0568 be approved, after amendment, as follows:

That the Priorities and Finance Committee (PFC) recommend that Council:

1.    Receive this report for information;

2.    Direct Administration to investigate the viability of landowner “gifting” proposals in Keystone West, with the intent of having no cost to The City now or in the future, including any potential impacts on off-site levies; and to report back to the Priorities & Finance Committee as part of the reporting back on construction financing agreement and borrowing terms; and

3.    Direct Administration to proceed with negotiating construction financing agreements for East and West Keystone for an area not to exceed 1400 units in total; and report back through the Priorities & Finance Committee by 2014 October 28 at the latest, on the status of the agreement including dollar amounts, impacted budget programs, repayment terms, and impact on the debt.

Opposed:     D. Farrell

CARRIED

3.7

CALGARY SOUTHWEST RING ROAD - DEEP UTILITY RELOCATIONS, PFC2014-0570

APPROVE, Moved by Councillor Demong, that the Administration Recommendation contained in Report PFC2014-0570 be approved, after amendment, as follows:

That the Priorities and Finance Committee recommend that Council:

Approve capital budget appropriations of $17.4 Million for 2014-2016 in Program 897-363 (Drainage / Storm Relief Projects) for the 37^th Street Storm Trunk Relocation project, with reimbursement of all project costs from The Province as per the letter dated 2014 June 16, from Alberta Transportation to Water Resources (Attachment 2).

Opposed:     D. Farrell

CARRIED  

3.8

UPDATE TO THE 10-YEAR ECONOMIC DEVELOPMENT STRATEGY - DEFERRAL REQUEST, PFC2014-0574

APPROVE, Moved by Councillor Chabot, that the Administration Recommendation contained in Report PFC2014-0574 be approved, as follows:

That the Priorities and Finance Committee recommends that Council approve Administration’s request to defer the report on the 10-Year Economic Development Strategy refresh and implementation plan and report back through the Priorities and Finance Committee no later than 2014 September.

CARRIED  

3.9

REQUEST FOR PRESENTATION TO COUNCIL - FIVE AWARDS FROM CUSTOMER SERVICE & COMMUNICATIONS, PFC2014-0576

APPROVE, Moved by Councillor Sutherland, that with respect to Report PFC2014-0576 the following be approved:

That a presentation entitled “Customer Service and Communications Awards” be added to the Agenda for the 2014 July 28 Regular Meeting of Council.

CARRIED  

3.10

TALISMAN CENTRE FLOOD RECOVERY BUDGET INCREASE , PFC2014-0585

APPROVE, Moved by Councillor Demong, that the Administration Recommendations contained in Report PFC2014-0585 be approved, as follows:

That the Priorities and Finance Committee recommend that:

1.    Council approve an increase to the capital budget appropriation, Capital Program 956 (Talisman Flood Project) of $3 million;

2.    Council approve the continuation of work and approve, if Administration determines it is required, an additional increase to a maximum of $1 million to the capital budget appropriation, Capital Program 956, for this project that is covered by insurance and that Administration advise Council of this information at the mid-year budget review or year end financial reporting period; and

3.    This report be forwarded as an item of urgent business to the 2014 July 21 meeting of Council.

CARRIED  

3.11

COUNCIL STRATEGIC INITIATIVE FUND (CSIF) REQUEST, PFC2014-0598

APPROVE, Moved by Councillor Jones, that the Administration Recommendation contained in Report PFC2014-0598 be approved, as follows:

That the Priorities and Finance Committee recommends that Council approve $50,000 from the Council Strategic Initiative Fund (CSIF) to award to Making Treaty 7 Cultural Society for the Making Treaty 7 Cultural Festival to be held in 2014 September.

CARRIED  

3.12

STATUS OF OUTSTANDING MOTIONS AND DIRECTIONS, PFC2014-0555

APPROVE, Moved by Councillor Pootmans, that the Administration Recommendation contained in Report PFC2014-0555 be approved, as follows:

That the Priorities and Finance Committee receive this report for information.

CARRIED

IN CAMERA, Moved by Councillor Demong, that, in accordance with Section 197 of the Municipal Government Act, and Sections 17(1), 24(1), 24(1)(a), 24(1)(g) and 25(1)(c) of the Freedom of Information and Protection of Privacy Act, Committee now move In Camera at 2:13 p.m., in order to consider several confidential matters.

CARRIED  

The Priorities and Finance Committee moved into public session at 2:57 p.m. with

Councillor Farrell in the Chair.

RISE AND REPORT, Moved by Councillor Stevenson, that the Priorities and Finance Committee rise and report.

CARRIED  

4.

URGENT BUSINESS

No items of Urgent Business were added to today’s Meeting.

5.

URGENT BUSINESS IN CAMERA

No items of Urgent Business In Camera were added to today’s Meeting.

6.

IN CAMERA ITEMS

6.1

ST. MARY’S UNIVERSITY COLLEGE LOAN REQUEST, PFC2014-0538

APPROVE, Moved by Councillor Stevenson, that with respect to Report PFC2014-0538 the following be approved:

That the Priorities and Finance Committee recommends that Council receive Report PFC2014-0538 for information; and

Direct that the Report, Recommendations and Attachment 1 remain confidential pursuant to Sections 24(1)(a), 24(1)(g), and 25(1)(c) of the Freedom of Information and Protection of Privacy Act.

CARRIED

6.2

COUNCIL COMPENSATION REVIEW COMMITTEE 2014/2015, PFC2014-0575

REFER, Moved by Councillor Stevenson, that the Priorities and Finance Committee recommends that Council

1.    Refer Report PFC2014-0575 to the Coordinating Committee of the Councillors Office for further consideration, to return to Council through the Priorities and Finance Committee no later than 2014 December 09; and

2.    Direct that the Report remain confidential under Section 24(1) of the Freedom of Information and Protection of Privacy Act.

Opposed:     A. Chabot

CARRIED  

6.3

PUBLIC ART BOARD - APPOINTMENT, PFC2014-0577

APPROVE, Moved by Councillor Chabot, that with respect to Report PFC2014-0577 the following be approved:

That the Priorities & Finance Committee recommends:

1.    That  Council approve the Administration Recommendations contained in Report PFC2014-0577; and

2.    That the Recommendations, Report and Attachment 2 remain confidential pursuant to Section 17(1) of the Freedom of Information and Protection of Privacy Act until Council rises and reports on the matter.

CARRIED

6.4

AUDIT COMMITTEE - RESIGNATION, PFC2014-0578

APPROVE, Moved by Councillor Pootmans, that with respect to Report PFC2014-0578 the following be approved:

That the Priorities & Finance Committee recommends that Council:

1.    Approve the Administration Recommendations contained in Report PFC2014-0578;

2.    Keep the Recommendations and Report PFC2014–0578 confidential pursuant to Section 17(1) of the Freedom of Information and Protection of Privacy Act until Council rises and reports on the matter; and

3.    Keep Attachment 2 confidential pursuant to Section 17(1) of the Freedom of Information and Protection of Privacy Act.

CARRIED

6.5

TAXI LIMOUSINE ADVISORY COMMITTEE - RESIGNATIONS, PFC2014-0579

DISTRIBUTION

At the request of Administration and with the concurrence of the Vice-Chair, the Acting City Clerk distributed copies, In-Camera, of the following documents with respect to Report PFC2014-0579, which shall remain confidential pursuant to Section 17(1) of the Freedom of Information and Protection of Privacy Act:

• An email from Jon Jackson, Executive Director, Calgary Hotel Association, dated 2014 July 10;
• A letter from Richard Main, Chairman, Calgary Hotel Association, dated 2014 July 09; and
• A confidential resume.

APPROVE, Moved by Councillor Colley-Urquhart, that with respect to Report PFC2014-0579 the following be approved:

That the Priorities and Finance Committee recommends:

1.    That Council approve Administration Recommendations 1, 2, 4 and 5 contained in Report PFC2014-0579;

2.    That Recommendations 1, 2, 4, 5 and Report PFC2014-0579 remain confidential pursuant to Section 17 (1) of the Freedom of Information and Protection of Privacy Act until Council rises and reports on the matter; and

3.    That Attachments 2, 3 and the confidential distributions remain confidential pursuant to Section 17(1) of the Freedom of Information and Protection of Privacy Act.

CARRIED

APPROVE, Moved by Councillor Colley-Urquhart, that with respect to Report

PFC2014-0579, the following be approved:

That the Priorities and Finance Committee recommends:

4.    That Administration Recommendation 3 contained in Report PFC2014-0579 be forwarded direct to Council without recommendation.

5.    That Recommendation 3 remain confidential pursuant to Section 17 (1) of the Freedom of Information and Protection of Privacy Act until Council rises and reports on the matter.

6.    And further, that the confidential distributions be attached to the report prior to it being forwarded to Council.

CARRIED

6.6

LOCAL ASSESSMENT REVIEW BOARD - RESIGNATION, PFC2014-0580

APPROVE, Moved by Councillor Stevenson, that with respect to Report PFC2014-0580 the following be approved:

That the Priorities & Finance Committee recommends:

1.    That Council approve the Administration Recommendations contained in Report PFC2014-0580;

2.    That Report PFC2014-0580 remain confidential pursuant to Section 17(1) of the Freedom of Information and Protection of Privacy Act until Council rises and reports on the matter; and

3.    That the Attachment remain confidential pursuant to Section 17(1) of the Freedom of Information and Protection of Privacy Act.

CARRIED  

7.

ADJOURNMENT

ADJOURN, Moved by Councillor Pootmans, that this meeting adjourn at 3:03 p.m.

CARRIED

 CONFIRMED BY COMMITTEE ON 2014 SEPTEMBER 02.

Sgd. D. Farrell                                                             Sgd. B. Hilford

VICE-CHAIR                                                                 ACTING CITY CLERK

THE FOLLOWING ITEM HAS BEEN FORWARDED TO THE 2014 JULY 21 COMBINED MEETING OF COUNCIL AS URGENT BUSINESS:

TALISMAN CENTRE FLOOD RECOVERY BUDGET INCREASE , PFC2014-0585

THE FOLLOWING ITEMS HAVE BEEN FORWARDED TO THE 2014 JULY 28 REGULAR MEETING OF COUNCIL:

CONSENT:

COUNCIL INNOVATION FUND  – AFFORDABLE HOUSING ENERGY EFFICIENCY RETROFIT DEMONSTRATION PROJECT UPDATE , PFC2014-0261

2013 REPORT ON RESERVES AND LONG TERM LIABILITIES, PFC2014-0518

2013 AUDITED FINANCIAL STATEMENTS FOR BUSINESS REVITALIZATION ZONES, PFC2014-0544

NEW CENTRAL LIBRARY PROGRESS REPORT, PFC2014-0557

UPDATE TO THE 10-YEAR ECONOMIC DEVELOPMENT STRATEGY - DEFERRAL REQUEST, PFC2014-0574

COUNCIL STRATEGIC INITIATIVE FUND (CSIF) REQUEST, PFC2014-0598

OTHER:

(The following Reports contain oppositions and/or Bylaws that require reading by Council.  Accordingly, they should be voted on separately.)

ZERO-BASED REVIEW PROGRAM: 2015-2018, PFC2014-0554

UPDATE ON KEYSTONE FUNDING AND FINANCING PROPOSALS, PFC2014-0568

CALGARY SOUTHWEST RING ROAD - DEEP UTILITY RELOCATIONS, PFC2014-0570

IN CAMERA:

ST. MARY’S UNIVERSITY COLLEGE LOAN REQUEST, PFC2014-0538

PUBLIC ART BOARD - APPOINTMENT, PFC2014-0577

AUDIT COMMITTEE - RESIGNATION, PFC2014-0578

TAXI LIMOUSINE ADVISORY COMMITTEE - RESIGNATIONS, PFC2014-0579

LOCAL ASSESSMENT REVIEW BOARD - RESIGNATION, PFC2014-0580

COUNCIL COMPENSATION REVIEW COMMITTEE 2014/2015, PFC2014-0575

The next Regular Meeting of the Priorities and Finance Committee has been scheduled to be held on 2014 September 02 at 9:30 AM.