MINUTES

EXECUTIVE COMMITTEE

Thursday, September 29, 2022 at 9:30 A.m. - 4:30 P.m.

IN THE COUNCIL CHAMBER

PRESENT:

• Mayor J. Gondek, Chair
• Councillor E. Spencer, Vice-Chair
• Councillor K. Penner (Community Development Committee Chair) (Partial Remote Participation)
• Councillor R. Pootmans (Audit Committee Chair)
• Councillor S. Sharp (Infrastructure and Planning Committee Chair)
• Councillor C. Walcott (Councillor-at-Large)
• Councillor A. Chabot (Remote Participation)
• Councillor S. Chu (Remote Participation)
• Councillor D. McLean
• Councillor J. Mian (Remote Participation)
• Councillor J. Wyness

ABSENT:

• Councillor P. Demong (Councillor-at-Large) (Council Business)

ALSO PRESENT:

• City Manager D. Duckworth
• General Manager K. Black (Partial Remote Participation)
• General Manager S. Dalgleish (Remote Participation)
• Chief Financial Officer C. Male
• General Manager M. Thompson (Remote Participation)
• City Clerk K. Martin
• Legislative Advisor J. Palaschuk

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1.

CALL TO ORDER

Mayor Gondek called the Meeting to order at 9:34 a.m.

ROLL CALL

Councillor Spencer, Councillor Penner, Councillor Pootmans, Councillor Sharp, Councillor Mian, Councillor McLean, Councillor Walcott, Councillor Wyness, Councillor Chabot, and Mayor Gondek.

Absent from Roll Call: Councillor Demong.

2.

OPENING REMARKS

Mayor Gondek provided a traditional land acknowledgement and opening remarks about the National Day for Truth and Reconciliation.

3.

CONFIRMATION OF AGENDA

• Moved by Councillor Penner

  That the Agenda for the 2022 September 29 Regular Meeting of the Executive Committee be confirmed.

  MOTION CARRIED

4.

CONFIRMATION OF MINUTES

4.1

Minutes of the Regular Meeting of the Executive Committee, 2022 July 20

• Moved by Councillor Walcott

  That the Minutes of the 2022 July 20 Regular Meeting of the Executive Committee be confirmed.

  MOTION CARRIED

5.

CONSENT AGENDA

5.1

DEFERRALS AND PROCEDURAL REQUESTS

None

6.

POSTPONED REPORTS

None

7.

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

7.1

Financial Task Force Update Overview, EC2022-1105

Committee thanked Administration for their presentation.

7.1.1

Financial Task Force - Property Tax Policy Framework, EC2022-0649

Mayor Gondek left the Chair at 9:44 a.m. and Vice-Chair Spencer assumed the Chair.

Mayor Gondek resumed the Chair at 9:46 a.m.

Councillor Chabot (Remote Member) left the meeting at 10:25 a.m. and joined at 10:34 a.m.

Mayor Gondek left the Chair at 11:06 a.m. and Vice-Chair Spencer assumed the Chair.

• Moved by Mayor Gondek

  That with respect to Report EC2022-0649, the following amendment be approved:

  That the Executive Committee delete Administration Recommendation #3 and renumber the Recommendations accordingly.

  By General Consent, pursuant to Section 100(3) of the Procedure Bylaw 35M2017, this motion was withdrawn.

• Councillor Chabot rose on a Point of Order.

  The Chair ruled on the Point of Order.

  Moved by Mayor Gondek

  That with respect to Report EC2022-0649, the following amendment be approved:

  That the Executive Committee amend Recommendation #4 by deleting “change no more than one per cent per year, with the option to revisit the tax distribution“, and inserting the words “must be revisited each year” as follows:

  4. If Council wishes to change the distribution of tax responsibility between residential and non-residential for the 2023–2026 Service Plans and Budget, the distribution must be revisited each year as part of the adjustments and mid-cycle adjustment process if conditions warrant.

   

  For: (6)	Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor Mian, and Councillor Penner
  Against: (4)	Councillor Sharp, Councillor McLean, Councillor Wyness, and Councillor Chabot

  MOTION CARRIED

  Mayor Gondek resumed the Chair at 11:40 a.m.

  
  
• Moved by Councillor Sharp

  That with respect to Report EC2022-0649 the following amendment be approved:

  That the Executive Committee forward this item to the 2022 October 4 Combined Meeting of Council as an Item of Urgent Business.

  For: (9)	Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor Wyness, Councillor Mian, Councillor Penner, and Councillor Chabot
  Against: (2)	Councillor Chu, and Councillor McLean

  MOTION CARRIED
• Moved by Councillor Penner

  That with respect to Report EC2022-0649, the following be approved, as amended:

  That Executive Committee forward this item to the 2022 October 4 Combined Meeting of Council as an Item of Urgent Business and recommend that Council:

  1. Adopt this report and attachments as resources to support future decision-making on budget and property tax matters.

  2. Continue to use the budget-based approach to setting budgets and property tax rates.

  3. Continue to use the tax share approach in making tax distribution decisions.

  5. Direct Administration to include information regarding changing the distribution of tax responsibility between residential and non-residential taxpayers to the 2022 October 18 Executive Committee, in addition to information on preliminary assessment values.

  6. In continuing to use the tax share approach to make tax distribution decisions, abandon the 2012 direction to continue applying a zero per cent increase to consolidated business tax revenue, effectively drawing business tax consolidation to a close.

  7. Direct Administration to prepare an annual briefing for Council on the context of property tax exemptions and tax relief expenditures in Calgary.

  8. Direct Administration to develop additional tools and resources that reflect best practice, current Council direction, and provide further recommendations on how Council may exercise tax policy options in the future, in fulfillment of Financial Task Force Recommendations 20 and 34 and to report back to Council by Q2 2024.

  For: (11)

  Councillor Chu, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, and Councillor Chabot

  MOTION CARRIED
• Moved by Councillor Penner

  That with respect to Report EC2022-0649, the following be approved, as amended:

  That Executive Committee forward this item to the 2022 October 4 Combined Meeting of Council as an Item of Urgent Business and recommend that Council:

  4. If Council wishes to change the distribution of tax responsibility between residential and non-residential for the 2023–2026 Service Plans and Budget, the distribution must be revisited each year as part of the adjustments and mid-cycle adjustment process if conditions warrant.

  For: (6)	Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor Mian, and Councillor Penner
  Against: (5)	Councillor Chu, Councillor Sharp, Councillor McLean, Councillor Wyness, and Councillor Chabot

  MOTION CARRIED

7.1.2

Financial Task Force - Non-Residential Assessment Subclasses Scoping Report, EC2022-0780

Mayor Gondek left the Chair at 11:48 a.m. and Vice-Chair Spencer assumed the Chair.

Councillor Chabot (Remote Member) left the meeting at 11:49 a.m.

Mayor Gondek resumed the Chair at 11:50 a.m.

Committee recessed at 11:59 a.m. and reconvened at 1:04 p.m. with Mayor Gondek in the Chair.

ROLL CALL

Councillor Spencer, Councillor Penner, Councillor Pootmans, Councillor Sharp, Councillor McLean, Councillor Walcott, Councillor Wyness, Councillor Chu, and Mayor Gondek.

Absent from Roll Call: Councillor Demong.

• Moved by Councillor Walcott

  That with respect to Report EC2022-0780 the following amendment be approved:

  That the Executive Committee forward this item to the 2022 October 4 Combined Meeting of Council as an Item of Urgent Business.

  For: (9)

  Councillor Chu, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, and Councillor Penner

  MOTION CARRIED
• Moved by Councillor Spencer

  That with respect to Report EC2022-0780, the following be approved, as amended:

  The Executive Committee forward this item to the 2022 October 4 Combined Meeting of Council as an Item of Urgent Business and recommend that Council direct Administration to continue advocacy for enabling legislation that provides expanded flexibility on non-residential subclasses.

  For: (9)

  Councillor Chu, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, and Councillor Penner

  MOTION CARRIED

7.1.3

Financial Task Force - Assessment Smoothing Scoping Report, EC2022-1100

• Moved by Councillor Sharp

  That with respect to Report EC2022-1100, the following amendment be approved:

  That the Executive Committee forward this item to the 2022 October 4 Combined Meeting of Council as an Item of Urgent Business.

  MOTION CARRIED
• Moved by Councillor Walcott

  That with respect to Report EC2022-1100, the following be approved, as amended:

  The Executive Committee forward this item to the 2022 October 4 Combined Meeting of Council as an Item of Urgent Business and recommend that Council should not pursue assessment smoothing.

  For: (8)	Councillor Chu, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, and Councillor Penner
  Against: (1)	Mayor Gondek

  MOTION CARRIED

7.1.4

Financial Task Force - Establishing Policy to Respond to Economic Highs and Lows, EC2022-0971

Councillor Penner (Remote Member) left the meeting at 1:33 p.m.

Mayor Gondek left the Chair at 1:34 p.m. and Vice-Chair Spencer assumed the Chair.

Mayor Gondek resumed the Chair at 1:36 p.m. 

• Moved by Councillor Spencer

  That with respect to Report EC2022-0971, the following amendment be approved:

  That the Executive Committee forward this item to the 2022 October 4 Combined Meeting of Council as an Item of Urgent Business.

  MOTION CARRIED
• Moved by Councillor Sharp

  That with respect to Report EC2022-0971, the following be approved, as amended:

  That the Executive Committee forward this item to the 2022 October 4 Combined Meeting of Council as an Item of Urgent Business and recommend that Council:

  1. Direct Administration to complete an assessment of the built-in capacity of existing reserves to support the countercyclical fiscal policy options in Attachment 2 by 2023 Q4.
  2. Direct Administration to use the assessment of existing capacity to develop formal Administration procedure or policy (including appropriate triggers) to moderate the impact of economic highs and lows.

  For: (8)

  Councillor Chu, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, and Councillor Wyness

  MOTION CARRIED

7.2

The City of Calgary Reserves and Long Term Liabilities Balances 2021, EC2022-0815

• Moved by Councillor Walcott

  That with respect to Report EC2022-0815, the following be approved:

  That the Executive Committee forward this item to the 2022 October 4 Combined Meeting of Council as an Item of Urgent Business.

  MOTION CARRIED
• Moved by Councillor Sharp

  That with respect to Report EC2022-0815, the following be approved, as amended:

  That the Executive Committee forward this item to the 2022 October 4 Combined Meeting of Council as an item of Urgent Business and recommend that Council:

  1. Approve the list of reserves to be reviewed in the 2022 Triennial Reserve Review as outlined in Attachment 3, per Council approved policy CFO013; and
  2. Approve the deferral of the 2022 Triennial Reserve Review report to the Executive Committee from December 2022 to June 2023.

  For: (7)

  Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, and Councillor Wyness

  MOTION CARRIED

7.3

Indigenous Gathering Place Update (Verbal), EC2022-1101

A presentation entitled "EC2022-1101 Indigenous Gathering Place Update" was distributed with respect to Verbal Report EC2022-1101.

Councillor Chu (Remote Member) left the meeting at 1:57 p.m.

Councillor Chu (Remote member) joined the meeting at 2:01 p.m.

• Moved by Councillor Spencer

  That with respect to Verbal Report EC2022-1101, the following be approved:

  That the Executive Committee receive the presentation for the Corporate Record.

  For: (8)

  Councillor Chu, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, and Councillor Wyness

  MOTION CARRIED

7.4

Recommended Ward Office Budget - 2023-2026 One Calgary Budget, EC2022-0936

• Moved by Councillor Sharp

  That with respect to Report EC2022-0936, the following amendment be approved:

  That the Executive Committee insert the words “and the recommended Ward Budget (2024-2026 One Calgary Budget)” following the words “(Attachment 2)”.

  MOTION CARRIED
• Moved by Councillor Sharp

  That with respect to Report EC2022-0936, the following be approved, as amended:

  That the Executive Committee:

  1. Recommend that Council include the Ward Budget as outlined in Attachment 1 for consideration as part of the 2023-2026 One Calgary Business Plans and Budgets;
  2. Forward the Summary of the Ward Budget Councillor Engagement (Attachment 2) and the recommended Ward Budget (2024-2026 One Calgary Budget) to the first meeting of the Council Services Committee for review;
  3. Recommend that Council give three readings to the proposed Bylaw text (Attachment 3) to amend the Councillors’ Budgets and Expenses Bylaw (Bylaw 36M2021); and
  4. Forward this report to the 2022 November 08 Regular Meeting of Council. 

  For: (7)	Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, and Councillor Wyness
  Against: (1)	Councillor Chu

  MOTION CARRIED

7.5

Summary of Administrative Resources and Remuneration of Boards, Commissions and Committees, EC2022-0524

A revised Attachment 1 was distributed with respect to Report EC2022-0524.

Mayor Gondek left the Chair at 2:52 p.m. and Vice-Chair Spencer assumed the Chair.

Mayor Gondek resumed the Chair at 2:55 p.m. 

• Moved by Councillor Pootmans

  That with respect to Report EC2022-0524, the following be approved:

  That the Executive Committee recommend that Council receive Administration’s summary of the current administrative resourcing and remuneration of Boards, Commissions and Committees (Revised Attachment 1 and Attachment 2) for the Corporate Record.

  For: (8)

  Councillor Chu, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, and Councillor Wyness

  MOTION CARRIED

7.6

Response to Motion Arising - How Redevelopment Impacts Property Tax Revenue and Revenue Neutral Calculation, EC2022-0647

• Moved by Councillor Walcott

  That with respect to Report EC2022-0647, the following be approved:

  That Executive Committee recommends that Council receive this report for the Corporate Record.

  For: (8)

  Councillor Chu, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, and Councillor Wyness

  MOTION CARRIED
• Moved by Councillor McLean

  That pursuant to Section 6(1) of the Procedure Bylaw 35M2017, Committee suspend Section 78(2)(b) of the Procedure Bylaw to forego the afternoon recess in order to complete the remainder of the Agenda.

  Against: Councillor Sharp

  MOTION CARRIED

8.

ITEMS DIRECTLY TO COMMITTEE

8.1

REFERRED REPORTS

None

8.2

NOTICE(S) OF MOTION

8.2.1

Notice of Motion - Addressing Noisy Vehicles Through Calgary Traffic Bylaw Enforcement, EC2022-1098

• Moved by Councillor McLean

  That with respect to Notice of Motion EC2022-1098, the following amendment be approved:

  That the Executive Committee add the words "Councillor McLean" following the words “Councillor Walcott" in the Sponsoring Councillor(s): section.

  MOTION CARRIED
• Moved by Councillor Walcott

  That with respect to Notice of Motion EC2022-1098, the following be approved, as amended:

  That Amended Notice of Motion EC2022-1098 be forwarded to the 2022 November 1 Combined Meeting of Council for consideration.

  For: (8)

  Councillor Chu, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, and Councillor Wyness

  MOTION CARRIED

8.2.2

Notice of Motion - Regulating the Distribution of Graphic Images in Calgary Communities, EC2022-1102

Councillor Chabot (Remote Member) joined the meeting at 3:24 p.m.

• Moved by Councillor Walcott

  That with respect to Notice of Motion EC2022-1102, the following amendment be approved:

  That the Executive Committee delete the word "folding," following the words “but not limited to:” on page 2 of Notice of Motion EC2022-1102, in NOW THEREFORE BE IT RESOLVED 1 a., third line.

  MOTION CARRIED
• Moved by Councillor Wyness

  That with respect to Notice of Motion EC2022-1102, the following be approved, as amended:

  That Amended Notice of Motion EC2022-1102 be forwarded to the 2022 November 1 Combined Meeting of Council for consideration.

  For: (9)

  Councillor Chu, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, and Councillor Chabot

  MOTION CARRIED

9.

URGENT BUSINESS

None

10.

CONFIDENTIAL ITEMS

• Moved by Councillor Walcott

  That pursuant to Sections 16 (Disclosure harmful to business interests of a third party) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, Committee now move into Closed Meeting, at 3:30 p.m. in the Council Boardroom, to discuss confidential matters with respect to the following Item:

  10.1.1 Downtown Calgary Development Incentive Program Update (Verbal), EC2022-1097

  MOTION CARRIED

  Committee reconvened in public meeting at 4:02 p.m. with Mayor Gondek in the Chair.

  ROLL CALL

  Councillor Pootmans, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Wyness, Councillor Chabot, Councillor Chu, Councillor McLean, and Mayor Gondek.

  Absent from Roll Call: Councillor Demong and Councillor Penner.

  
  
• Moved by Councillor Sharp

  That Committee rise and report.

  MOTION CARRIED

10.1

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

10.1.1

Downtown Calgary Development Incentive Program Update (Verbal), EC2022-1097

Administration in attendance during the Closed Meeting discussions with respect to Confidential Verbal Report EC2022-1097:

Clerks: K. Martin and C. Nelson. City Manager: D. Duckworth. Advice: S. Dalgleish, C. Male, S. McMullen, A. Mohamed and T. Mahler.

 

A presentation entitled "Downtown Calgary Development Incentive Program Verbal Update (EC2022-1097)" was distributed with respect to Confidential Verbal Report EC2022-1097.

• Moved by Councillor Walcott

  That with respect to Confidential Verbal Report EC2022-1097, the following be approved:

  That the Executive Committee recommend that Council: 

  1. Defer the delivery of the Downtown Calgary Development Incentive Program Phase 2 (PFC2021-0779) Terms of Reference due Q3 2022, to return no later than Q1 2023; and
  2. Direct that the Closed Meeting discussions and presentation remain confidential pursuant to Sections 16 (Disclosure harmful to business interests of a third party) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, to be reviewed by 2023 December 31.

  For: (8)	Councillor Chu, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, and Councillor Wyness
  Against: (1)	Councillor Chabot

  MOTION CARRIED

10.2

URGENT BUSINESS

None

11.

BRIEFINGS

11.1

2022 Mid-year Operating and Capital Budget Revisions Report, EC2022-1049

12.

ADJOURNMENT

• Moved by Councillor Pootmans

  That this meeting adjourn at 4:04 p.m.

  MOTION CARRIED

  The following items have been forwarded on to the 2022 October 4 Combined Meeting of Council:

  URGENT BUSINESS

  • Financial Task Force - Property Tax Policy Framework, EC2022-0649
  • Financial Task Force - Non-Residential Assessment Subclasses Scoping Report, EC2022-0780
  • Financial Task Force - Assessment Smoothing Scoping Report, EC2022-1100
  • Financial Task Force - Establishing Policy to Respond to Economic Highs and Lows, EC2022-0971
  • The City of Calgary Reserves and Long Term Liabilities Balances 2021, EC2022-0815

  The following items have been forwarded on to the 2022 November 1 Combined Meeting of Council:

  CONSENT

  • Summary of Administrative Resources and Remuneration of Boards, Commissions and Committees, EC2022-0524
  • Response to Motion Arising - How Redevelopment Impacts Property Tax Revenue and Revenue Neutral Calculation, EC2022-0647
  • Downtown Calgary Development Incentive Program Update (Verbal), EC2022-1097

  ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

  COMMITTEE REPORTS

  • Notice of Motion - Addressing Noisy Vehicles Through Calgary Traffic Bylaw Enforcement, EC2022-1098
  • Notice of Motion - Regulating the Distribution of Graphic Images in Calgary Communities, EC2022-1102

  The following item has been forwarded on to the 2022 November 8 Regular Meeting of Council:

  ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES
  COMMITTEE REPORTS

  • Recommended Ward Office Budget - 2023-2026 One Calgary Budget, EC2022-0936

  The next Regular Meeting of the Executive Committee is scheduled to be held on 2022 October 18 at 9:30 a.m.

  CONFIRMED BY COMMITTEE ON