MINUTES

PRIORITIES AND FINANCE COMMITTEE

Meeting #:
Date:	Tuesday, January 16, 2018 at 9:30 A.m. - 4:30 P.m.
Location:	IN THE COUNCIL CHAMBER

PRESENT:

• Mayor N. Nenshi, Chair
• Councillor S. Chu, Vice-Chair
• Councillor D. Colley-Urquhart (CPS Chair)
• Councillor S. Keating (T&T Chair)
• Councillor J. Magliocca (PUD Chair)
• Councillor W. Sutherland (UCS Chair)
• Councillor E. Woolley (Audit Chair)
• *Councillor J. Farkas
• *Councillor J. Gondek

ALSO PRESENT:

• City Manager J. Fielding
• Chief Financial Officer E. Sawyer
• Acting City Clerk L. McDougall
• Legislative Assistant J. Lord Charest

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1.

CALL TO ORDER

Mayor Nenshi called the meeting to Order at 9:32 a.m.

2.

OPENING REMARKS

Mayor Nenshi wished all present a happy New Year and welcomed everyone to the first meeting of the Priorities and Finance Committee for 2018.

3.

CONFIRMATION OF AGENDA

• Moved by Councillor Chu

  That the Agenda for the 2018 January 16 Regular Meeting of the Priorities and Finance Committee, be confirmed.

  MOTION CARRIED

4.

CONFIRMATION OF MINUTES

4.1

Minutes of the Regular Meeting of the Priorities and Finance Committee, 2017 December 05

• Moved by Councillor Chu

  That the Minutes of the Priorities and Finance Committee held on 2017 December 05, be confirmed.

  MOTION CARRIED

5.

POSTPONED REPORTS

6.

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

6.1

2018 Business Improvement Area Budgets and Enabling Bylaws, PFC2018-0013

Distribution with respect to Report PFC2018-0013:

• Revised page 11 of 26, Attachment 1.

• Moved by Councillor Woolley

  That with respect to Report PFC2018-0013, the following be approved, after amendment:

  That the Priorities and Finance Committee recommends that:

  1. Council approve the proposed 2018 Business Improvement Area (BIA) budgets (Revised Attachment 1) and authorize each BIA board to amend its respective budget by:

  (a)transferring amounts to or from a BIA board’s reserves; and

  (b)transferring amounts between expenditures so long as the amount of the total expenditures is not increased;

  2. Council Give three readings to the proposed 2018 BIA Tax Bylaw (Attachment 2);

  3. Council Give three readings to the proposed 2018 BIA Tax Rates Bylaw (Attachment 3); and

  4. This Report and attachments be forwarded to the 2018 January 22 Public Hearing of Council as a matter of Urgent Business.

  MOTION CARRIED

6.2

ZBR Program Update – January 2018, PFC2018-0017

Distributions with respect to Report PFC2018-0017:

• A PowerPoint presentation, submitted by Administration, entitled "ZBR Program Update January 2018", dated 2018 January 16; and
• A colour copy of Attachment 6.

• Moved by Councillor Sutherland

  That with respect to Report PFC2018-0017, the following be approved:

  That the Priorities and Finance Committee recommends that Council:

  1. Receive for information:

  a. ZBR Program Dashboard (Attachment 1);

  b. Service Improvement Case Studies (Attachment 2);

  c. Parks ZBR – Implementation Update (Attachment 3);

  d. Calgary Building Services ZBR – Implementation Update (Attachment 4);

  e. Information Technology ZBR – Progress Report (Attachment 5); and

  f. Recreation ZBR – Progress Report (Attachment 6).

  MOTION CARRIED

6.3

Downtown Parking Strategy Off-Site Improvements Fund, PFC2018-0004

• Moved by Councillor Woolley

  That with respect to Report PFC2018-0004, the following be approved:

  That the Priorities and Finance Committee recommends that:

  1. Council approve the creation of the Off-Site Transportation Improvements in Lieu of Parking Fund per the terms in the Attachment; and
  2. This Report be directed to the 2018 February 20 Public Hearing of Council to be heard in conjunction with the proposed Land Use Bylaw and Land Use Planning Policy amendments.
  MOTION CARRIED

  Opposed: Councillor Chu and Councillor Gondek

6.4

2018 Business Tax Rate Bylaw, PFC2018-0012

• Moved by Councillor Chu

  That with respect to Report PFC2018-0012, the following be approved:

  That the Priorities and Finance Committee recommends that:

  1. Council give three readings to the proposed 2018 Business Tax Rate Bylaw setting the 2018 Business Tax Rate at 0.0161; and
  2. This Report and Attachments be forwarded to the 2018 January 22 Public Hearing of Council as a matter of Urgent Business.
  MOTION CARRIED

6.5

Status of Outstanding Motions and Directions, PFC2018-0016

• Moved by Councillor Chu

  That with respect to Report PFC2018-0016, the following be approved:

  That the Priorities and Finance Committee receive this Report for information.

  MOTION CARRIED

7.

ITEMS DIRECTLY TO COMMITTEE

7.1

REFERRED REPORTS

7.2

NOTICE(S) OF MOTION

8.

URGENT BUSINESS

9.

CONFIDENTIAL ITEMS

• Moved by Councillor Colley-Urquhart

  That, subject to Section 197 of the Municipal Government Act, and Sections 23 and 24 of the Freedom of Information and Protection of Privacy Act, the Priorities and Finance Committee recess at 11:19 a.m. to reconvene in Closed Meeting, in the Council Lounge, in order to discuss confidential matters with respect to Report PFC2018-0010.

  MOTION CARRIED

• The Priorities and Finance Committee moved into Public Session at 11:23 a.m. with Mayor Nenshi in the Chair.

  Moved by Councillor Colley-Urquhart

  That the Priorities and Finance Committee rise and report.

  MOTION CARRIED

9.1

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

9.1.1

Naming of a City Park, PFC2018-0010

• That, subject to Section 197 of the Municipal Government Act, the following members of Administration were in attendance, in Closed Meeting: L. McDougall (Clerk), E. Sawyer (Advice), M. Reid (Advice), and S. Montuffar (Advice).

  Moved by Councillor Chu

  That with respect to Report PFC2018-0010, the following be approved, after amendment:

  That the Priorities and Finance Committee recommends that Council:

  1. Approve Administration Recommendation 1 contained in Report PFC2018-0010; and
  2. Direct that the Report and Attachments remain confidential pursuant to Sections 23 and 24 of the Freedom of Information and Protection of Privacy Act until Council rises and reports.
  MOTION CARRIED

9.2

URGENT BUSINESS

10.

ADJOURNMENT

• Moved by Councillor Chu

  That this meeting adjourn at 11:24 a.m.

  MOTION CARRIED

  THE FOLLOWING ITEMS HAVE BEEN FORWARDED TO THE 2018 JANUARY 22 REGULAR PUBLIC HEARING OF COUNCIL:

  URGENT BUSINESS:

  6.1 2018 Business Improvement Area Budgets and Enabling Bylaws, PFC2018-0013 

  6.4 2018 Business Tax Rate Bylaw, PFC2018-0012

  THE FOLLOWING ITEMS HAVE BEEN FORWARDED TO THE 2018 JANUARY 29 REGULAR MEETING OF COUNCIL:

  CONSENT:

  6.2 ZBR Program Update - January 2018, PFC2018-0017

  CONFIDENTIAL ITEMS, CONSENT AGENDA:

  9.1.1 Naming of City Park, PFC2018-0010 

  THE FOLLOWING ITEM HAS BEEN FORWARDED TO THE 2018 FEBRUARY 20 REGULAR PUBLIC HEARING OF COUNCIL:

  CONSENT:

  6.3 Downtown Parking Strategy Off-Site Improvements Fund, PFC2018-0012

  The next Regular Meeting of the Priorities and Finance Committee has been scheduled for 2018 February 06 at 9:30 a.m.

   

  CONFIRMED ON 2018