MINUTES

GREEN LINE BOARD

Friday, July 23, 2021 at 1:00 P.m. - 5:00 P.m.

ENGINEERING TRADITIONS

PRESENT:

• Board Member D. Fairbairn, Chair (Remote Participation)
• Board Member I. Bourne, Vice-Chair (Remote Participation)
• Board Member J. Annesley (Remote Participation)
• Board Member L. Beasley (Remote Participation)
• Board Member F. Cummings (Remote Participation)
• Board Member B. Mahajan (Remote Participation)
• Board Member P. McLeod (Remote Participation)
• Board Member M. Nelson (Remote Participation)

ABSENT:

• City Manager D. Duckworth (Remote Participation)

ALSO PRESENT:

• General Manager M. Thompson (Remote Participation)
• Legislative Coordinator M. A. Cario
• Legislative Advisor L. Kearnes

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1.

CALL TO ORDER

Chair Fairbairn called the Meeting to order at 1:01 p.m.

ROLL CALL

Board Member Beasley, Board Member Bourne, Board Member Cummings, Board Member Mahajan, Board Member McLeod, Board Member Nelson, and Chair Fairbairn.

Absent for Roll Call:

Board Member Annesley (joined the Remote Meeting at 1:33 p.m.) and City Manager Duckworth

2.

OPENING REMARKS AND LAND ACKNOWLEDGEMENT

Chair Fairbairn provided opening remarks and a traditional land acknowledgement.

3.

CONFIRMATION OF AGENDA

• Moved by Board Member Beasley

  That the Agenda for the 2021 July 23 Regular Meeting of the Green Line Board be confirmed.

  MOTION CARRIED

3.1

DECLARATIONS - CONFLICTS OF INTEREST

No conflicts of interest were declared.

4.

CONFIRMATION OF MINUTES

4.1

Minutes of the Regular Meeting of the Green Line Board, 2021 June 18

• Moved by Board Member Mahajan

  That the Minutes of the 2021 June 18 Regular Meeting of the Green Line Board be confirmed.

  MOTION CARRIED

5.

SAFETY MINUTE

A presentation was distributed with respect to the Safety Minute.

6.

CORRESPONDENCE

6.1

Letter from Minister McIver - 2021 May 07 and Reply, GLB2021-1161

• Moved by Board Member Mahajan

  That with respect to Report GLB2021-1161, the following be approved:

  That the Green Line Board receive the Letter and Reply for the Corporate Record.

  MOTION CARRIED

6.2

Letter from Ad Hoc Committee - 2021 May 07 and Reply, GLB2021-1162

• Moved by Board Member Beasley

  That with respect to Report GLB2021-1162, the following be approved:

  That the Green Line Board receive the Letter and Reply for the Corporate Record.

  MOTION CARRIED

7.

CONSENT AGENDA

7.1

DEFERRALS AND PROCEDURAL REQUESTS

None

7.2

BRIEFINGS

None

8.

ITEMS FROM GREEN LINE PROGRAM TEAM AND COMMITTEES

8.1

Green Line Program May 2021 Progress Report, GLB2021-1152

A presentation entitled "Project Update" was distributed with respect to Report GLB2021-1152.

• Moved by Board Member McLeod

  That with respect to Report GLB2021-1152, the following be approved:

  That the Green Line Board receive the presentation for the Corporate Record.

  MOTION CARRIED

8.2

Whistleblower Policy - Supplementary Guidelines, GLB2021-1154

Item 8.2, Report GLB2021-1154 was withdrawn from the Agenda by General Consent.

8.3

COMMITTEE REPORTS

8.3.1

Planning Committee Report (Verbal), GLB2021-1155

Board Member Beasley provided a verbal update and was thanked by the Board.

8.3.2

Budget and Risk Committee Report (Verbal), GLB2021-1156

Board Member Bourne provided a verbal update and was thanked by the Board.

8.3.3

Governance and HR Committee Report (Verbal), GLB2021-1157

Board Member Nelson provided a verbal update and was thanked by the Board.

8.3.4

Recruitment Committee Report (Verbal), GLB2021-1158

Board Member Nelson provided a verbal update and was thanked by the Board.

9.

URGENT BUSINESS

None

10.

CONFIDENTIAL ITEMS

• Moved by Board Member Beasley

  That pursuant to Sections 24 (Advice from officials) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, Committee now move into Closed Meeting at 2:21 p.m., in Engineering Traditions Committee Room, to discuss confidential matters with respect to the following Items:

  • Green Line Board Program May 2021 Progress Report, GLB2021-1159
  • Committee Reports (Verbal), GLB2021-1160
  MOTION CARRIED

  Committee reconvened in public meeting at 3:08 p.m. with Chair Fairbairn in the Chair.

  
  
• Moved by Board Member Bourne

  That the Green Line Board rise and report.

  MOTION CARRIED

  ROLL CALL

  Board Member Annesley, Board Member Beasley, Board Member Bourne, Board Member Cummings, Board Member Mahajan, Board Member McLeod, Board Member Nelson, and Chair Fairbairn.

  Absent for Roll Call:

  City Manager Duckworth

  
  

10.1

ITEMS FROM GREEN LINE PROGRAM TEAM AND COMMITTEES

10.1.1

Green Line Board Program May 2021 Progress Report, GLB2021-1159

A confidential presentation was distributed with respect to Report GLB2021-1159.

Administration in attendance with respect to Report GLB2021-1159:

Clerks: M. A. Cario and L. Kearnes. Law: M. A. Bendfeld. Advice: M. Thompson, D. Ewing, K. Mahmud, W. Tynan, and L. Adamo, S. Quayle.

• Moved by Board Member Annesley

  That with respect to Report GLB2021-1159, the following be approved:

  That the Green Line Board:

  1. Receive Report GLB2021-1159 for the corporate record; and
  2. Direct that Report GLB2021-1159 and the Closed Meeting presentation and verbal discussion be held confidential pursuant to Sections 24 (Advice from officials) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act to be reviewed by 2036 July 23.
  MOTION CARRIED

10.1.2

Committee Reports (Verbal), GLB2021-1160

Administration in attendance with respect to Report GLB2021-1160:

Clerks: M. A. Cario and L. Kearnes. Law: M. A. Bendfeld. Advice: M. Thompson, D. Ewing, K. Mahmud, W. Tynan, and L. Adamo, S. Quayle.

• Moved by Board Member Cummings

  That with respect to Report GLB2021-1160, the following be approved:

  That the Green Line Board direct that the Closed Meeting discussion be held confidential pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act.

  MOTION CARRIED

10.2

URGENT BUSINESS

None

11.

ADJOURNMENT

By General Consent, Green Line Board adjourned this meeting at 3:14 p.m.

The next Regular Meeting of the Green Line Board is scheduled to be held on 2021 August 20 at 1:00 p.m.

CONFIRMED BY COMMITTEE ON