MINUTES

2026 OLYMPIC AND PARALYMPIC WINTER GAMES ASSESSMENT COMMITTEE

Meeting #:
Date:	Tuesday, June 19, 2018 at 1:00 P.m. - 4:30 P.m.
Location:	IN THE CALGARY POWER RECEPTION HALL

PRESENT:

• Councillor E. Woolley, Chair
• Mayor N. Nenshi
• Councillor D. Colley-Urquhart
• Councillor D. Farrell
• Councillor R. Jones
• Councillor J. Magliocca
• *Councillor J. Farkas

ALSO PRESENT:

• City Manager J. Fielding
• City Clerk L. Kennedy
• Acting City Clerk M. A. Cario
• Legislative Assistant D. Ford

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1.

CALL TO ORDER

Councillor Woolley called the Meeting to order at 1:03 p.m.

2.

OPENING REMARKS

Councillor Woolley provided opening remarks at today's Meeting.

3.

CONFIRMATION OF AGENDA

• Moved by Councillor Magliocca

  That the Agenda for today's meeting be amended by adding an item of Confidential Urgent Business entitled "Matters Related to the Review of Government Submission (Verbal), VR2018-0050".

  MOTION CARRIED
• Moved by Mayor Nenshi

  That the Agenda for the 2018 June 19 Regular Meeting of the 2026 Olympic and Paralympic Winter Games Assessment Committee be confirmed, as amended.

  MOTION CARRIED

4.

CONFIRMATION OF MINUTES

4.1

Minutes of the Regular Meeting of the 2026 Olympic and Paralympic Winter Games Assessment Committee, 2018 June 12

• Moved by Councillor Farrell

  That the Minutes of the 2018 June 12 Regular Meeting of the 2026 Olympic and Paralympic Winter Games Assessment Committee be confirmed.

  MOTION CARRIED

5.

POSTPONED REPORTS

None

6.

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

6.1

Update from the Chair, Vice-Chair and City Manager, June 19 (Verbal), OPC2018-0790

A document entitled "2026 Olympic and Paralympic Winter Games Assessment Committee Work Plan", dated 2018 June 19, was distributed with respect to Verbal Report OPC2018-0790.

• Moved by Councillor Colley-Urquhart

  That with respect to Verbal Report OPC2018-0790, the following be approved:

  That the 2026 Olympic and Paralympic Winter Games Assessment Committee receive Verbal Report OPC2018-0790 for information.

  MOTION CARRIED

6.2

2026 Olympic and Paralympic Winter Games Sustainability, OPC2018-0784

A PowerPoint presentation entitled “2026 Olympic and Paralympic Winter Games Assessment Committee Presentation on Reports OPC2018-0784 and OPC2018-0736”, dated 2018 June 19 was distributed.

A document entitled "Ken Baker Principal, SEE Solutions Inc.", dated 2018 June, was received for the Corporate Record with respect to Report OPC2018-0784.

• Moved by Councillor Farrell

  That with respect to Report OPC2018-0784, the following be approved, after amendment:

  That the 2026 Olympic and Paralympic Winter Games Assessment Committee recommends that Council:

  1. Receive Report OPC2018-0784 for information;
  2. Direct that Revised Attachment 3 to Report OPC2018-0784 remain confidential pursuant to Sections 23, 24 and 25 of the Freedom of Information and Protection and Privacy Act until the report is included in the Council Agenda; and
  3. Endorse in principle and as a foundation “Draft Sustainability Framework”, as illustrated on Page 14 of the PowerPoint Presentation distributed at today’s meeting.

  Further, that this report be forwarded to the Consent Agenda on the 2018 June 25 Regular Meeting of Council Agenda.

  MOTION CARRIED

6.3

2026 Olympic and Paralympic Winter Games Public Engagement Update (Verbal), OPC2018-0736

• Moved by Councillor Jones

  That with respect to Verbal Report OPC2018-0736, the following be approved:

  That the 2026 Olympic and Paralympic Winter Games Assessment Committee receive Verbal Report OPC2018-0736 for information.

  MOTION CARRIED

7.

ITEMS DIRECTLY TO COMMITTEE

7.1

REFERRED REPORTS

None

7.2

NOTICE(S) OF MOTION

None

8.

URGENT BUSINESS

None

9.

CONFIDENTIAL ITEMS

9.1

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

None

9.2

URGENT BUSINESS

• Moved by Mayor Nenshi

  That the 2026 Olympic and Paralympic Winter Games Assessment Committee move into Closed Meeting, at 2:16 p.m., in the Council Boardroom, to consider confidential matters with respect to Item 9.2.1, Verbal Report VR2018-0050 subject to Sections 23, 24 and 25 of the Freedom of Information and Protection of Privacy Act.

  MOTION CARRIED

  Committee reconvened in public at 2:36 p.m. with Councillor Woolley in the Chair.

  
  
• Moved by Mayor Nenshi

  That Committee rise and report.

  MOTION CARRIED

9.2.1

Matters Related to the Review of Government Submission (Verbal), VR2018-0050

• Administration in attendance during the Closed Meeting discussions with respect to Verbal Report VR2018-0050:

  Clerk: L. Kennedy, M. A. Cario, D. Ford. Advice: J. Fielding, H. Domzal, C. Smillie, C. McMullen, A. Romero, G. Laing. Legal: M. Tolfree, S. Steeves. External Consultant: P. Ballem.

  Moved by Councillor Jones

  That with respect to Verbal Report VR2018-0050, the following be approved:

  That the 2026 Olympic and Paralympic Winter Games Assessment Committee direct that the closed meeting discussions with respect to Verbal Report VR2018-0050 remain confidential pursuant to Sections 23, 24 and 25 of the Freedom of Information and Protection of Privacy Act.

  MOTION CARRIED

10.

ADJOURNMENT

• Moved by Mayor Nenshi

  That this meeting adjourn at 2:37 p.m

  MOTION CARRIED

  The following item has been forwarded to the 2018 June 25 Regular Meeting of Council:

  Consent:

  2026 Olympic and Paralympic Winter Games Sustainability, OPC2018-0784

   

  The next Regular Meeting of the 2026 Olympic and Paralympic Winter Games Assessment Committee is scheduled to be held on 2018 June 26 at 9:30 a.m.