MINUTES

PRIORITIES AND FINANCE COMMITTEE

Meeting #:
Date:	Tuesday, July 17, 2018 at 9:30 A.m. - 4:30 P.m.
Location:	IN THE COUNCIL CHAMBER

PRESENT:

• Mayor N. Nenshi, Chair
• Councillor S. Chu, Vice-Chair
• Councillor D. Colley-Urquhart (CPS Chair)
• Councillor S. Keating (T&T Chair)
• Councillor J. Magliocca (PUD Chair)
• Councillor W. Sutherland (UCS Chair)
• Councillor E. Woolley (Audit Chair)
• *Councillor G-C. Carra
• *Councillor P. Demong
• *Councillor J. Farkas
• *Councillor D. Farrell
• *Councillor J. Gondek

ALSO PRESENT:

• City Manager J. Fielding
• General Manager S. Dalgleish
• Chief Financial Officer E. Sawyer
• Deputy City Manager B. Stevens
• General Manager M. Thompson
• Acting City Clerk L. McDougall
• Legislative Assistant T. Rowe

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1.

CALL TO ORDER

Mayor Nenshi called the Meeting to order at 9:30 a.m.

2.

OPENING REMARKS

Mayor Nenshi provided opening remarks at today's Meeting.

3.

CONFIRMATION OF AGENDA

• Moved by Councillor Keating

  That the Agenda for today's Meeting be amended by adding the following confidential items of Urgent Business:

  • Personal Matter (Verbal), VR2018-0061; and
  • Update on Negotiations with the Provence (Verbal), VR2018-0062.

  And further, that Report VR2018-0061 be brought forward to be heard as the first item of new business immediately following Confirmation of the Minutes.  

  MOTION CARRIED
• Moved by Councillor Sutherland

  That the Agenda for today's Meeting, as amended, be further amended by adding an item of Urgent Business, entitled Council Innovation Fund Application, Councillor Sutherland, Project: Community Court: Pilot Readiness, PFC2018-0925.

  MOTION CARRIED
• Moved by Councillor Chu

  That the Agenda for the 2018 July 17 Regular Meeting of the Priorities and Finance, be confirmed, as amended.

  MOTION CARRIED

4.

CONFIRMATION OF MINUTES

4.1

Minutes of the Regular Meeting of the Priorities and Finance Committee, 2018 June 28

• Moved by Councillor Chu

  That the Minutes of the Priorities and Finance Committee held on 2018 June 28, be confirmed.

  MOTION CARRIED

5.

POSTPONED REPORTS

None

6.

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

6.1

2017 Audited Financial Statements for Business Revitalization Zones and Business Improvement Areas, PFC2018-0821

• Moved by Councillor Woolley

  That with respect to Report PFC2018-0821, the following be approved:

  The Priorities and Finance Committee recommends that Council:

  1. Receive for information the 2017 Audited Financial Statements for:

  a). Mainstreet Bowness BIA;

  b). Calgary Downtown Association;

  c). Chinatown District BIA;

  d). 4^th Street South West BIA;

  e). Inglewood BIA;

  f). International Avenue BRZ;

  g). Kensington BRZ;

  h). Marda Loop BIA;

  i). Montgomery on the Bow BIA;

  j). 17^th Avenue Retail & Entertainment District BIA;

  k). Victoria Park BIA; and

  2. Keep Attachments 1 to 13 to this Report confidential subject to section 16 of the Freedom of Information and Protection of Privacy Act, for 15 years.

6.2

2017 Report on Reserves and Long Term Liabilities, PFC2018-0765

A PowerPoint presentation entitled "2017 Report on Reserves and Long Term Liabilities", dated 208 July 17, was presented during the Public portion of this Item.

• Moved by Councillor Colley-Urquhart

  That Committee move into Closed Meeting, at 11:01 a.m., in the Council Lounge, to discuss several confidential matters with respect to the Item 6.2, 2017 Report on Reserves and Long Term Liabilities, PFC2018-0765, subject to Sections 23 and 24 of Freedom of Information and Protection of Privacy Act.

  MOTION CARRIED

• Committee moved into public session at 11:08 a.m. with Mayor Nenshi in the Chair.

  Moved by Councillor Woolley

  That Committee rise without reporting.

  MOTION CARRIED

  Administration in Attendance during the Closed Meeting:

  Clerk: L. McDougall.  Observer: E. Sawyer, C. Male, G. Wiebe and D. Lee

  
  
• Moved by Councillor Chu

  That with respect to Report PFC2018-0765, Recommendation 1 be approved, after amendment:

  That the Priorities and Finance Committee recommends that Council:

  1. Receive the 2017 Report on Reserves and Long Term Liabilities (Attachment 1) for information.

   

  Against: W. Sutherland and E. Woolley

  MOTION CARRIED
• Moved by Councillor Chu

  That with respect to Report PFC2018-0765, the following be approved, after amendment:

  That the Priorities and Finance Committee recommends that Council:

  2. Keep the Closed Meeting discussions confidential subject to Sections 23 and 24 of the Freedom of Information and Protection of Privacy Act.

   

  Against: J. Farkas

  MOTION CARRIED

6.3

Pension Governance, PFC2018-0818

• Moved by Councillor Colley-Urquhart

  That with respect to Report PFC2018-0818, the following be approved:

  That the Priorities and Finance Committee recommends that Council receive this Report for information.

  MOTION CARRIED

6.4

Council Innovation Fund Application Council Sponsor: Councillor Gian-Carlo Carra, Ward 9 Internal Sponsor(s): Calgary Neighbourhoods Name of Project: Gender Equity and Diversity Baseline Assessment, PFC2018-0910

• Moved by Councillor Carra

  That with respect to Report PFC2018-0910, the following be approved, after amendment:

  That the Priorities and Finance Committee recommends that Council consider this application to utilize the Council Innovation Fund for the Gender Equity and Diversity Baseline Assessment in the amount of $170,000.

  MOTION CARRIED

6.5

Discussion Regarding MDP and CTP 10-Year Review Timeline Options (PUD2018-0696 Referral), PFC2018-0867

Subject to Section 6(1) of Procedure Bylaw 35M2017, Section 78 (2)(a) be suspended by general consent in order that Committee may continue until 12:30 p.m.

• Moved by Councillor Carra

  That with respect to Report PFC2018-0867, the following be approved, after amendment, as follows:

  That the Priorities and Finance Committee recommends that Council adopt revised Option 1, as follows:

  "Original Timeline - Option 1:

  The original timeline had Council approving a scoping report to confirm the project overview summarized above no later than 2019 Q1 with proposed plan amendments going for approval to the current Council no later than 2021 Q2. Key points of consideration for this timeline include:

  • 10 years of evidence-based experience - This timeline will build on information collected as part of the 2018 Monitoring Report but will not include a complete ten years of data from 2011-2021;
  • Business Planning & Budget Cycle - Aligns with the 2021 budget adjustments (if required) and will inform the 2023-2026 business planning and budget cycle;
  • Implementation – Allows for interim work to focus on strategies, investments and budgets to implement the current plan;
  • Alignment with other policy work – Ongoing work may not be complete in time to inform review. Updated plans can provide input to the upcoming Calgary Metropolitan Region Growth Plan which is anticipated to be completed Q1 2021 ensuring strategic alignment;
  • Election 2021 - Work will be completed within the next three years to ensure the current Council provides direction and work will be substantially complete before the next election campaign starts. The current Council will approve any proposed changes."

  Against: J. Gondek

  MOTION CARRIED

6.6

Status of Outstanding Motions and Directions, PFC2018-0800

• Moved by Councillor Magliocca

  That the Priorities and Finance Committee receive this report for information.

  MOTION CARRIED

7.

ITEMS DIRECTLY TO COMMITTEE

7.1

REFERRED REPORTS

None

7.2

NOTICE(S) OF MOTION

None

8.

URGENT BUSINESS

8.1

Council Innovation Fund Application, Councillor Sutherland, Project: Calgary Community Court: Pilot Readiness, PFC2018-0925

• Moved by Councillor Sutherland

  That with respect to Report PFC2018-0925, the following be approved, after amendment:

  That the Priorities and Finance Committee recommends that Council consider this application to utilize the Council Innovation Fund for the Calgary Community Court Pilot Readiness project in the amount of $250,000.

  MOTION CARRIED

9.

CONFIDENTIAL ITEMS

9.1

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

None

9.2

URGENT BUSINESS

9.2.1

Personnel Matter (Verbal), VR2018-0061

• Moved by Councillor Demong

  That Committee move into Closed Meeting, at 9:32 a.m., in the Council Lounge, to discuss confidential matters with respect to the Item 9.2.1, Personal Matter (Verbal), VR2018-0061, subject to Section 17 of Freedom of Information and Protection of Privacy Act.

  MOTION CARRIED

• Committee moved into public session at 9:37 a.m. with Mayor Nenshi in the Chair.

  Moved by Councillor Gondek

  That the Committee rise and report.

  MOTION CARRIED

• Administration in attendance during the Closed Meeting discussions with respect to Report PFC2018-0821:

  Clerk: L. McDougall. Observer: E. Sawyer

  Moved by Councillor Sutherland

  That with respect to Report VR2018-0061, the following be approved:

  That the Priorities and Finance Committee direct that Verbal Report VR2018-0061 remain confidential subject to Section 17 of the Freedom of Information and Protection of Privacy Act.

  MOTION CARRIED

9.2.2

Update on Negotiations with the Province (Verbal), VR2018-0062

Subject to Section 6(1) of Procedure Bylaw 35M2017, Section 78 (2)(a) be suspended by general consent in order that Committee complete the remained of today's Agenda prior to the 12:00 noon recess.

• Moved by Councillor Colley-Urquhart

  That Committee move into Closed Meeting, at 12:26 p.m., in the Council Lounge, to discuss confidential matters with respect to the Item 9.2.2, Update on Negotiations with the Province (Verbal), VR2018-0062, subject to Section 21, 23, 24 and 25 of Freedom of Information and Protection of Privacy Act.

  MOTION CARRIED

• Committee moved into public session at 12:47 p.m. with Mayor Nenshi in the Chair.

  Moved by Councillor Demong

  That Committee rise and report.

  MOTION CARRIED

• Administration in attendance during the Closed Meeting discussions with respect to Report PFC2018-0821:

  Clerk: L. McDougall. Advice: B. Stevens and O. Shyllon. Observer: E. Sawyer, K. Cote, J. Clarke and D. Corbin.

  Moved by Councillor Demong

  That with respect to Report VR2018-0062, the following be approved:

  That the Priorities and Finance Committee direct that Verbal Report VR2018-0062 remain confidential subject to Sections 21, 23, 24 and 25 of the Freedom of Information and Protection of Privacy Act.

  MOTION CARRIED

10.

ADJOURNMENT

• Moved by Councillor Chu

  That this meeting adjourn at 12:48 p.m.

  MOTION CARRIED

  THE FOLLOWING ITEMS HAVE BEEN FORWARDED TO THE 2018 JULY 30 COMBINED MEETING OF COUNCIL:

  CONSENT

  2017 Audited Financial Statements for Business Revitalization  Zones and Business Improvement Areas, PFC2018-0821

  2017 Report on Reserves and Long Term Liabilities, PFC2018-0765

  Pension Governance, PFC2018-0818

  Council Innovation Fund Application Council Sponsor: Councillor Gian-Carlo Carra, Ward 9 Internal Sponsor(s): Calgary Neighbourhoods Name of Project: Gender Equity and Diversity Baseline Assessment, PFC2018-0910

  Discussion Regarding MDP and CTP 10-Year Review Timeline Options (PUD2018-0696 Referral), PFC2018-0867

  Council Innovation Fund Application, Councillor Sutherland, Project: Calgary Community Court: Pilot Readiness, PFC2018-0925

   

  The next Regular Meeting of the Priorities and Finance Committee has been scheduled for 2018 September 04 at 8:30 a.m.

   

  CONFIRMED BY COMMITTEE ON