MINUTES

PRIORITIES AND FINANCE COMMITTEE

Meeting #:
Date:	Tuesday, June 04, 2019 at 9:30 A.m. - 10:00 P.m.
Location:	IN THE COUNCIL CHAMBER

PRESENT:

• Mayor N. Nenshi, Chair
• Councillor S. Chu, Vice-Chair
• Councillor J. Gondek (PUD Chair)
• Councillor S. Keating (T&T Chair) [participated remotely]
• Councillor W. Sutherland (UCS Chair)
• Councillor E. Woolley (Audit Chair)
• Councillor J. Davison
• Councillor J. Farkas

ALSO PRESENT:

• City Manager G. Cole
• Deputy City Manager B. Stevens
• Acting Chief Finanical Officer C. Male
• Acting City Clerk J. Dubetz
• Legislative Advisor D. Williams

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1.

CALL TO ORDER

Councillor Chu called the Meeting to order at 9:34 a.m.

2.

OPENING REMARKS

Councillor Chu provided opening remarks.

3.

CONFIRMATION OF AGENDA

• Moved by Councillor Woolley

  That the Agenda for today's meeting be amended by bringing forward Item 6.8, Report PFC2019-0476, to be dealt with following Item 5.1, Report PFC2019-0384.

  MOTION CARRIED
• Moved by Councillor Davison

  That the Agenda for the 2019 June 04 Regular Meeting of the Priorities and Finance Committee be confirmed, as amended.

  MOTION CARRIED

4.

CONFIRMATION OF MINUTES

4.1

Minutes of the Regular Meeting of the Priorities and Finance Committee, 2019 May 14

• Moved by Councillor Farkas

  That the Minutes of the Priorities and Finance Committee held on 2019 May 14, be confirmed.

  MOTION CARRIED

5.

POSTPONED REPORTS

5.1

Social Procurement Update, PFC2019-0384

• Moved by Councillor Carra

  That with respect to Report PFC2019-0384, the following be approved:

  That the Priorities and Finance Committee recommends that Council:

  1. Approve the Social Procurement Advisory Task Force Terms of Reference, Scoping Report for the Pilot Projects and the Work Plan identified in Attachment 1; and
  2. Direct Administration to return to the Priorities and Finance Committee with an update no later than Q1 2020.

  Against: Councillor Chu and Councillor Farkas

  MOTION CARRIED

6.

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

Mayor Nenshi assumed the Chair at 10:05 a.m. and Councillor Chu returned to his regular seat in Committee.

INTRODUCTION

Councillor Carra introduced a group of students from Ron Southern School in Ward 13, accompanied by their teacher, Kim Spiller.

Mayor Nenshi, on behalf of Council, thanked Shiela Bean, a Calgary Board of Education teacher, for managing the City Hall School program for the last three years.

6.1

Resilient Calgary, PFC2019-0617

By general consent, Committee agreed to receiving a verbal presentation from the following individuals with respect to PFC2019-0617:

1. Dr. Susan Skone, Associate Vice President, Research, The University of Calgary
2. Dr. Genevieve Fox, Education Director, Blackfoot Confederacy Tribal Council
3. Mr. Umair Pervez, Global Shapers Calgary (of World Economic Forum)

The following documents were distributed with respect to Report PFC2019-0617:

• A presentation entitled "Resilient Calgary", dated 2019 June 04;
• An infographic entitled "Resilient Calgary";
• A letter from Brian Hahn, CEO, BILD Calgary Region, dated 2019 June 04; and
• A letter from Court Ellingson, VP Calgary Economic Development, dated 2019 May 29.

• Moved by Councillor Gondek

  That with respect to Report PFC2019-0617, the following be approved:

  That the Priorities and Finance Committee recommends that Council:

  1. Approve the proposed Resilient Calgary strategy; and
  2. Direct Administration to report back with an update to the Priorities and Finance Committee no later than Q2 2020.

  Against: Councillor Chu

  MOTION CARRIED

6.2

Maximizing Value from City Assets - Update, PFC2019-0674

Pursuant to section 6(1) of the Procedure Bylaw, as amended, Council suspended Procedure Bylaw section 78(2)(a), by general consent, in order to finish the item prior to the scheduled recess.

• Moved by Councillor Sutherland

  That with respect to Report PFC2019-0674, the following be approved:

  That the Priorities and Finance Committee recommends that Council approve the attached Asset Sale Review Strategy.

  Against: Councillor Farkas

  MOTION CARRIED

  The Priorities and Finance Committee recessed at 12:11 p.m. and reconvened at 1:17 p.m.

   

  
  

6.3

Non-Residential Assessment Sub-Classes, PFC2019-0559

A presentation, entitled "Non-Residential Assessment Sub-Classes", dated 2019 June 04, was distributed with respect to Report PFC2019-0559.

• Moved by Councillor Davison

  That the Priorities and Finance Committee refer Report PFC2019-0559 to Administration to continue to solicit responses from the engagement group, determine the impact of the recently adopted legislation and return to the Priorities and Finance Committee in the next three months.

  ROLL CALL VOTE

  For: (4)	Councillor Davison, Councillor Farkas, Councillor Sutherland, and Mayor Nenshi
  Against: (2)	Councillor Gondek, and Councillor Chu

  MOTION CARRIED

6.4

Financial Task Force Terms of Reference, PFC2019-0707

A presentation entitled “Financial Task Force Terms of Reference”, dated 2019 June 04, was distributed with respect to Report PFC2019-0707.

That with respect to Administration Recommendation 1, contained in Report PFC2019-0707, the Committee amended Attachment 1, by general consent, on page 1, under Scope, by:

• Deleting the word 'Addressing' in the second bullet, and replacing with the word 'Changing'; and
• Deleting the third bullet entirely.

• Moved by Councillor Davison

  That with respect to Report PFC2019-0707, the following be approved:

  That the Priorities and Finance Committee recommends Council:

  1. Approve the Terms of Reference of the Financial Task Force, as amended, and
  2. Direct Administration to commence the setup of the Financial Task Force and report back no later than November 2019 with a status update.
  MOTION CARRIED

6.5

Tax Shift Response Working Group Establishment, PFC2019-0751

• Moved by Councillor Gondek

  That with respect to Report PFC2019-0751, the following be approved:

  That the Priorities and Finance Committee confirm a Tax Shift Response Working Advisory Group, with Councillor Gondek as Working Group Lead, Mayor Nenshi, Councillor Farkas and Councillor Farrell as Working Group members and Director Karpa for Administration.

  MOTION CARRIED

6.6

Kensington Manor – Building Safety Status and Plan, PFC2019-0739

• Moved by Councillor Davison

  That the Priorities and Finance Committee move into Closed Meeting, at 2:38 p.m., in the Council Lounge, to consider Item 6.6, Kensington Manor – Building Safety Status and Plan, PFC2019-0739, pursuant to Section 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act.

  MOTION CARRIED

  The Priorities and Finance Committee moved into Public meeting at 2:47 p.m. with Mayor Nenshi in the Chair.

  
  
• Moved by Councillor Chu

  That the Priorities and Finance Committee rise without reporting.

  MOTION CARRIED

  Administration in attendance during the Closed Meeting discussions with respect to Report PFC2019-0739

  Clerk: J. Dubetz. Law: S. Belvedere. Advice: C. de Jong. Observer: G. Cole, C. Male, S. Dalgleish, B. Desjardins, M. Civitarese, J. Kwong.

  
  
• Moved by Councillor Davison

  That with respect to Report PFC2019-0739, the following be approved:

  That the Priorities and Finance Committee recommend that Council approve:

  1. The request of a 2019/2020 one-time Calgary Building Services Operating budget increase, as identified in Attachment 2, to fund the full cost of demolishing the building located at 321 10 Street NW;
  2. The cost of the demolition to be interim financed by the City’s 2019 Corporate Programs savings to date, with anticipated full recovery from the property tax roll of 321 10 Street NW;
  3. That the closed meeting discussion and Attachment 2 remain confidential pursuant to Section 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, until six months after the transaction has closed; and
  4. Directing Administration to report back to Council through the Priorities and Finance Committee, six months after demolition is complete, or if there is a material change on site but in any event, not later than September 2020.
  MOTION CARRIED

6.7

ActivateYYC Community Microgrants: Findings, PFC2019-0230

• Moved by Councillor Farkas

  That with respect to Report PFC2019-0230, the following be approved:

  That the Priorities and Finance Committee recommends that Council:

  1. Direct Administration to follow the recommendations from the three findings summaries attached to this report.
  2. Direct Administration to continue to support citizen-led enhancement and activation projects through microgrants and other supports within existing budgets and resources, both internally and aligned with partner organizations offering support and grant funding.
  3. Thank The Federation of Calgary Communities and all community applicants for their leadership and commitment to a more walkable and connected Calgary.
  MOTION CARRIED

6.8

5 St SW Underpass Enhancement Project, PFC2019-0476

• Moved by Councillor Woolley

  That with respect to Report PFC2019-0476, the following be approved:

  That the Priorities and Finance Committee recommends that Council:

  For the purposes of capital construction of 5 Street SW Underpass Enhancements, approve a $1.6M increase to the budget of Program 569, funded by a withdrawal of $1,000,000 from the Beltline Community Investment Fund (BCIF), and appropriation of $600,000 from the Public Art capital deposit.

  MOTION CARRIED

6.9

Procedure Bylaw Amendments, PFC2019-0591

The following clerical corrections were made with respect to Report PFC2019-0591:

• In the Cover report, Page 1 of 4, in Administration Recommendation 1, replace the Bylaw number "25M2017" with "35M2017";
• In Attachment 2, Page 1 of 14, Section 3, replace "Appendix E" with "Appendix F" at the end of the sentence;
• In Attachment 2, Page 13 of 14, Section 32, in F.6, delete this section entirely, and renumber the remaining sections accordingly; and
• In Attachment 2, Page 13 of 14, Section 32, in F.10, delete the words “(e.g., to vote, except in a Public Hearing as indicated above)”.

• Moved by Councillor Farkas

  That with respect to Recommendation 1, contained in report PFC2019-0591, Attachment 2 be amended on Page 11 of 14, Section 30 in the column marked “The process”, add the following as the first bullet:

  “The Member explains the basis for their request to appeal.”

  MOTION CARRIED
• Moved by Councillor Chu

  That with respect to Recommendation 1, contained in report PFC2019-0591, Attachment 2 be amended on Page 11 of 14, Section 30, in the column marked “The process”, amend the second bullet to read “A Two-thirds vote against the Chair’s ruling is required to override a ruling that requires a Two-thirds vote. A majority vote against the Chair’s ruling is required for other rulings.”

  Against: Mayor Nenshi

  MOTION CARRIED
• Moved by Councillor Farkas

  That with respect to Recommendation 1, contained in report PFC2019-0591, Attachment 2 be amended on Page 14 of 14, Section 32, in F.12 (b), delete the word “email” and replace with the word “message”

  MOTION CARRIED
• Moved by Councillor Gondek

  That with respect to Recommendation 1, contained in report PFC2019-0591, Attachment 2 be amended on Page 11 of 14, Section 29(2), by inserting a new subsection B.8 (a) as follows, and re-lettering the remaining subsections of B.8:

  “(a) make final decisions at the Committee level within their mandate where City of Calgary policy exists;”.

  MOTION CARRIED
• Moved by Councillor Farkas

  That with respect to Recommendation 1, contained in report PFC2019-0591, Attachment 2 be amended on Page 12 of 14, Section 32, in F.2 by deleting the Section entirely and replacing with the following:

  “F.2  Remote participation is available when a Member of Council is unable to attend a Council or Committee meeting.”

  MOTION CARRIED
• Moved by Councillor Davison

  That with respect to Recommendation 1, contained in report PFC2019-0591, Attachment 2 be amended by deleting the words ‘Councillor motions’ and replacing with the words ‘Council Member motions’ in the following locations:

  • Page 4 of 14 in Section 11,
  • Pages 8 and 9 of 14, throughout Section 24,
  • Page 9 of 14, at the end of Section 25,
  • Page 10 of 14, in the third column at the top of the page,
  • Page 12 of 14, in Section 31(1).

  Against: Councillor Farkas

  MOTION CARRIED
• Moved by Councillor Chu

  That with respect to Corrected Report PFC2019-0591, the following be approved:

  That the Priorities and Finance Committee recommends that Council:

  1. Give three readings to the proposed bylaw (Attachment 2) to amend the Procedure Bylaw 35M2017, as amended;

  2. Direct Administration to record the reason of members’ absences for Council and Council Committee meetings as either “Council Business” or “Personal”.

  3. Direct Administration to return to the Priorities and Finance Committee in Q3 with an accurate cost estimate and implementation timeline for a hardware solution for electronic voting, for approval.

  MOTION CARRIED

6.10

Overview and Administration of Property Tax Relief Framework, PFC2019-0491

• Moved by Councillor Sutherland

  That with respect to Report PFC2019-0491, the following be approved:

  That the Priorities and Finance Committee recommend that Council receive this report for information.

  MOTION CARRIED

6.11

The Calgary Exhibition and Stampede Limited - 2018 Credit Facility, PFC2019-0685

• Moved by Councillor Sutherland

  That with respect to Report PFC2019-0685, the following be approved:

  That the Priorities and Finance Committee recommends that Council:

  1. Receive this report for information; and
  2. Direct that Attachment 2 remain confidential pursuant to Sections 16 (Disclosure harmful to business interests of a third party), 24 (Advice from officials), 25 (Disclosure harmful to economic and other interests of a public body), and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act and review of the report’s confidential status by May 15, 2021.
  MOTION CARRIED

6.12

Status of Outstanding Motions and Directions, PFC2019-0741

The following clerical corrections were noted with respect to Report PFC2019-0741, Attachment 1, Page 1 of 8, in the second Row:

• Under 'Date Due', by replacing the date 'June 2' with the date 'June 4'.
• Under 'Date of Request', by replacing the date '2019 December 17' with the date '2018 December 17'.

• Moved by Councillor Chu

  That with respect to Corrected Report PFC2019-0741, the following be approved:

  That the Priorities and Finance Committee receive this report for information.

  MOTION CARRIED

7.

ITEMS DIRECTLY TO COMMITTEE

7.1

REFERRED REPORTS

None

7.2

NOTICE(S) OF MOTION

None

8.

URGENT BUSINESS

None

9.

CONFIDENTIAL ITEMS

9.1

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

None

9.2

URGENT BUSINESS

None

10.

ADJOURNMENT

• Moved by Councillor Davison

  That this meeting adjourn at 3:31 p.m.

   

  THE FOLLOWING ITEMS HAVE BEEN FORWARDED TO THE 2019 JUNE 17 COMBINED MEETING OF COUNCIL:

  CONSENT:

  Social Procurement Update, PFC2019-0384

  Resilient Calgary, PFC2019-0617

  Maximizing Value from City Assets - Update, PFC2019-0674

  Financial Task Force Terms of Reference, PFC2019-0707

  Kensington Manor – Building Safety Status and Plan, PFC2019-0739

  ActivateYYC Community Microgrants: Findings, PFC2019-0230

  5 St SW Underpass Enhancement Project, PFC2019-0476

  Overview and Administration of Property Tax Relief Framework, PFC2019-0491

  The Calgary Exhibition and Stampede Limited - 2018 Credit Facility, PFC2019-0685

   

  ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES:

  Procedure Bylaw Amendments, PFC2019-0591

   

   

  The next Regular Meeting of the Priorities and Finance Committee is scheduled to be held on 2019 July 02.

   

   

  CONFIRMED BY COMMITTEE ON