MINUTES

GREEN LINE BOARD

Thursday, February 29, 2024 at 9:00 A.m. - 1:00 P.m.

ENGINEERING TRADITIONS COMMITTEE ROOM

PRESENT:

• Board Member D. Fairbairn, Chair
• Board Member I. Bourne, Vice-Chair
• Board Member J. Annesley
• Board Member L. Beasley (Remote Participation)
• Board Member F. Cummings (Remote Participation)
• Board Member B. Mahajan
• Board Member P. McLeod
• Board Member M. Nelson
• Board Member D. Duckworth

ALSO PRESENT:

• City Solicitor and General Counsel J. Floen
• Chief Financial Officer C. Male
• General Manager D. Morgan
• Chief Executive Officer D. Bhatti
• Legislative Advisor J. Booth
• Legislative Advisor B. Dufault

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1.

CALL TO ORDER

Chair Fairbairn called the meeting to order at 9:02 a.m.

ROLL CALL

Board Member Annesley, Board Member Bourne, Board Member Cummings, Board Member Mahajan, Board Member McLeod, Board Member Nelson, Board Member Duckworth, and Chair Fairbairn

Absent from Roll Call: Board Member Beasley

2.

OPENING REMARKS AND LAND ACKNOWLEDGEMENT

Chair Fairbairn provided opening remarks and a traditional land acknowledgement.

3.

CONFIRMATION OF AGENDA

• Moved by Board Member Nelson

  That the Agenda for the 2024 February 29 Regular Meeting of the Green Line Board be confirmed.

  MOTION CARRIED

3.1

DECLARATIONS - CONFLICTS OF INTEREST

No conflicts of interest were declared.

4.

CONFIRMATION OF MINUTES

4.1

Minutes of the Regular Meeting of the Green Line Board, 2024 February 01

• Moved by Board Member Mahajan

  That the Minutes of the 2024 February 1 Regular Meeting of the Green Line Board be confirmed.

  MOTION CARRIED

5.

SAFETY MINUTE

D. Bhatti provided a verbal update and was thanked by the Board.

6.

CORRESPONDENCE

None

7.

CONSENT AGENDA

7.1

DEFERRALS AND PROCEDURAL REQUESTS

None

8.

ITEMS FROM GREEN LINE PROGRAM TEAM AND COMMITTEES

8.1

Green Line Program January 2024 Progress Report, GLB2024-0308

Board Member Beasley (Remote Member) joined the meeting at 9:33 a.m.

• Moved by Board Member McLeod

  That with respect to Report GLB2024-0308, the following be adopted:

  That the Green Line Board receive Report GLB2024-0308, the Green Line Program January 2024 Progress Report, for the Corporate Record.

  MOTION CARRIED

9.

URGENT BUSINESS

None

10.

CONFIDENTIAL ITEMS

• Moved by Board Member Duckworth

  That pursuant to Sections 23 (Local public body confidences), 24 (Advice from officials), and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, the Board now move into Closed Meeting, at 9:36 a.m. in the Engineering Traditions Committee Room, to discuss confidential matters with respect to the following Items:

  • 10.1.1 Confidential GreenLine Program January 2024 Progress Report, GLB2024-0309
  • 10.1.2 Confidential Administration Presentation, GLB2024-0310
  • 10.1.3 Confidential Development Phase Update (Verbal), GLB2024-0311

  And further, that the Green Line Board authorize Marianne Smith, Blakes, to attend the Closed Meeting discussions with respect to Items 10.1.1, 10.1.2, and 10.1.3.

  MOTION CARRIED

  The Board reconvened in public meeting at 10:55 a.m. with Chair Fairbairn in the Chair.

  ROLL CALL

  Board Member Annesley, Board Member Beasley, Board Member Bourne, Board Member Cummings, Board Member Mahajan, Board Member McLeod, Board Member Nelson, and Chair Fairbairn

  Absent from Roll Call: Board Member Duckworth

  
  
• Moved by Board Member Annesley

  That the Green Line Board rise and report.

  MOTION CARRIED

10.1

ITEMS FROM GREEN LINE PROGRAM TEAM AND COMMITTEES

10.1.1

Confidential GreenLine Program January 2024 Progress Report, GLB2024-0309

​Administration in attendance during the Closed Meeting discussions with respect to Confidential Report GLB2024-0309:

Clerks: J. Booth, J. Palaschuk, and B. Dufault. Law: D. Ben-Omotehinse. Advice: D. Bhatti, W. Tynan, and M. Stirling.

• Moved by Board Member McLeod

  That with respect to Confidential Report GLB2024-0309, the following be adopted:

  That the Green Line Board:

  1. Receive the Closed Meeting Report for the Corporate Record; and
  2. Direct that the Closed Meeting Report and discussions be held confidential pursuant to Sections 23 (Local public body confidences), 24 (Advice from officials), and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, to be reviewed by 2039 March 1.
  MOTION CARRIED

10.1.2

Confidential Administration Presentation, GLB2024-0310

​Administration in attendance during the Closed Meeting discussions with respect to Confidential Report GLB2024-0310:

Clerks: J. Booth, J. Palaschuk, and B. Dufault. Chief Administrative Officer: D. Duckworth. Law: J. Floen and D. Ben-Omotehinse. Advice: D. Morgan, C. Male, D. Bhatti, W. Tynan, M. Stirling, S. Chhugani, and M. Seera.

• Moved by Board Member Nelson

  That with respect to Confidential Report GLB2024-0310, the following be adopted, after amendment:

  That the Green Line Board:

  1. Receive the Closed Meeting Report for the Corporate Record;
  2. Direct that Administration publicly release the Closed Meeting Report and Confidential Attachments 1 and 2; and
  3. Direct that the Closed Meeting discussions be held confidential pursuant to Sections 23 (Local public body confidences), 24 (Advice from officials), and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act.
  MOTION CARRIED

10.1.3

Confidential Development Phase Update (Verbal), GLB2024-0311

Administration in attendance during the Closed Meeting discussions with respect to Confidential Verbal Report GLB2024-0311:

Clerks: J. Booth, J. Palaschuk, and B. Dufault. Law: D. Ben-Omotehinse. Advice: D. Bhatti and M. Stirling.

• Moved by Board Member Mahajan

  That with respect to Confidential Verbal Report GLB2024-0311, the following be adopted:

  That the Green Line Board direct that the closed meeting discussions be held confidential pursuant to Sections 23 (Local public body confidences), 24 (Advice from officials), and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act.

  MOTION CARRIED

10.2

URGENT BUSINESS

None

11.

BRIEFINGS

None

12.

ADJOURNMENT

• Moved by Board Member Nelson

  That this meeting adjourn at 11:00 a.m.

  MOTION CARRIED

  The next Regular Meeting of the Green Line Board is scheduled to be held on 2024 April 4 at 1:00 p.m.

  CONFIRMED BY THE BOARD ON