MINUTES

PRIORITIES AND FINANCE COMMITTEE

Tuesday, July 14, 2020 at 9:30 A.m. - 11:55 P.m.

IN THE COUNCIL CHAMBER

PRESENT:

• Mayor N. Nenshi, Chair (Remote Participation)
• Councillor S. Chu, Vice-Chair (Remote Participation)
• Councillor G-C. Carra (CPS Chair)(Remote Participation)
• Councillor J. Davison (T&T Chair)(Remote Participation)
• Councillor J. Gondek (PUD Chair)(Remote Participation)
• Councillor W. Sutherland (UCS Chair)(Remote Participation)
• Councillor E. Woolley (Audit Chair)(Remote Participation)
• Councillor G. Chahal (Remote Participation)
• Councillor D. Colley-Urquhart (Remote Participation)
• Councillor P. Demong (Remote Participation)
• Councillor J. Farkas (Remote Participation)
• Councillor D. Farrell (Remote Participation)
• Councillor S. Keating (Remote Participation)
• Councillor J. Magliocca (Remote Participation)

ABSENT:

• Councillor R. Jones

ALSO PRESENT:

• City Manager D. Duckworth
• Chief Financial Officer C. Male
• Deputy City Clerk T. Mowrey
• Legislative Advisor D. Williams

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1.

CALL TO ORDER

Mayor Nenshi called the Meeting to order at 9:30 a.m.

ROLL CALL

Mayor Nenshi, Councillor Carra, Councillor Chu, Councillor Davison, Councillor Demong, Councillor Farkas, Councillor Keating, Councillor Farrell, Councillor Gondek, Councillor Magliocca, Councillor Sutherland, and Councillor Woolley.

Absent from Roll Call: Councillor Jones, Councillor Chahal (joined at 9:35 a.m.), Councillor Colley-Urquhart (joined at 1:30 p.m.)

2.

OPENING REMARKS

Mayor Nenshi provided opening remarks.

3.

CONFIRMATION OF AGENDA

• Moved by Councillor Chu

  That the Agenda for the 2020 July 14 Regular Meeting of the Priorities and Finance Committee be confirmed.

  MOTION CARRIED

4.

CONFIRMATION OF MINUTES

4.1

Minutes of the Regular Meeting of the Priorities and Finance Committee, 2020 June 09

• Moved by Councillor Chu

  That the Minutes of the 2020 June 09 Regular Meeting of the Priorities and Finance Committee be confirmed.

  MOTION CARRIED

5.

CONSENT AGENDA

• Moved by Councillor Chu

  That the Consent Agenda be approved as follows:

5.2

BRIEFINGS

5.2.1

Status of Outstanding Motions and Directions, PFC2020-0792

5.2.2

Policy Review Project Final Report, PFC2020-0769

• MOTION CARRIED

5.1

DEFERRALS AND PROCEDURAL REQUESTS

None

6.

POSTPONED REPORTS

None

7.

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

7.1

Solutions for Achieving Value and Excellence (SAVE) July Verbal Update, PFC2020-0728

Administration presented a verbal update and was thanked by Committee.

7.2

Council Innovation Fund – Administrative Penalties System Start Up Costs, PFC2020-0738

A presentation entitled "Council Innovation Fund Application Administrative Penalties System", dated 2020 July 14 was electronically distributed and displayed with respect to Report PFC2020-0738.

• Moved by Councillor Woolley

  That with respect to Report PFC2020-0738, the following be approved:

  That the Priorities and Finance Committee recommends that Council:

  1. Approve the Council Innovation Fund Application in the amount of $275,000; and
  2. Direct Administration to report back on outcomes no later than the end of 2021.

  And further, that this report be forwarded to the July 20 Combined Meeting of Council.

  MOTION CARRIED

7.3

Council Innovation Fund Application for Virtual Reality Fire and Life Safety Education Pilot, PFC2020-0784

A presentation entitled "Council Innovation Fund Request: Fire and Life Safety Virtual Reality Pilot", dated 2020 July 14 was electronically distributed and displayed with respect to Report PFC2020-0784.

• Moved by Councillor Gondek

  That with respect to Report PFC2020-0784, the following be approved:

  That Priorities and Finance Committee recommends that Council:

  1. Approve this one-time application to allocate $75,000 from the Council Innovation Fund for the Virtual Reality Fire and Life Safety Education Pilot.
  2. Direct Administration to report back to the Priorities and Finance Committee on the outcomes of this project by September 2021.

  And further, that this be forwarded to the 2020 July 20 Combined Meeting of Council.

  MOTION CARRIED

7.4

Calgary Exhibition and Stampede Limited – 2019 Credit Facility, PFC2020-0670

This item was heard following Item 7.8. Report PFC2020-0827.

Pursuant to Section 6(1) of the Procedure Bylaw 35M2017, Section 78 2(a) be suspended, by General Consent, to allow Committee to complete this item prior to the scheduled lunch recess.

A presentation entitled "The Calgary Exhibition and Stampede Ltd. 2019 Credit Facility Update", dated 2020 July 14 was electronically distributed and displayed with respect to Report PFC2020-0670.

The following speakers from The Calgary Stampede Board addressed Committee with respect to Report PFC2020-0670:

1. Graeme Ryder
2. Warren Connell

• Moved by Councillor Chu

  That with respect to Report PFC2020-0670, the following be approved:

  That the Priorities and Finance Committee recommends that Council:

  1. Direct Administration to consent to the amendment of certain Calgary Exhibition and Stampede’s credit facilities in order to ensure The Calgary Exhibition and Stampede remains in good standing under such credit facilities. The form and terms of such consent shall be acceptable to the City Treasurer;
  2. Direct Administration to amend the necessary financial covenants to allow The Calgary Exhibition and Stampede to remain in good standing under its credit facilities with The City. The form and terms of such amendments shall be acceptable to the City Treasurer; and
  3. Direct that attachments 2 and 3 remain confidential pursuant to Sections 16 ( Disclosure harmful to business interests of a third party), 24 (Advice from officials), and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act and review these attachments by 2022 July 15.

  And further, that this Report be forwarded to the 2020 July 20 Combined Meeting of Council.

  MOTION CARRIED

  Following this item, Committee heard Item 8.2.1. Report PFC2020-0802.

  
  

7.5

The City of Calgary Reserves and Long Term Liabilities Balances 2019, PFC2020-0723

A presentation entitled "The City of Calgary Reserves and Long Term Liabilities Balances 2019", dated 2020 July 14 was electronically distributed and displayed with respect to Report PFC2020-0723.

• Moved by Councillor Sutherland

  That with respect to Report PFC2020-0723, the following be approved:

  That the Priorities and Finance Committee recommends that Council:

  1. Receive The City of Calgary Reserves and Long Term Liabilities Balance 2019 for the Corporate Record and Discussion;
  2. Suspend the requirements of Council Policy CFO013 section 1.4 “Periodic review of a reserve (Triennial Reserve process)” for the 2020 work scope as provided in PFC2019-1385 Attachment 3, and redirect Administration resources in an alternate work scope as recommended by the Administrative Leadership Team to the SAVE Program - Reserves Optimization review; and
  3. Direct Administration to determine the work scope under Council Policy CFO013 section 1.4 at the conclusion of the SAVE Program - Reserves Optimization review and obtain approval from Council for any work scope revisions.

  And further, that this item be forwarded to the 2020 July 20 Combined Meeting of Council.

  MOTION CARRIED

7.6

Pension Governance Committee Annual Report, PFC2020-0639

• Moved by Councillor Chu

  That with respect to Report PFC2020-0639, the following be approved:

  That Priorities and Finance Committee recommends that Council receive this annual report for the Corporate Record.

  And further, that this Report be forwarded to the 2020 July 20 Combined Meeting of Council.

  MOTION CARRIED

7.7

Hawkwood Outdoor Recreation Facility Project, PFC2020-0696

​The following speakers addressed Committee with respect to Report PFC2020-0696:

1. Kevan Newman, President, Hawkwood Community Association
2. Heather Kovach, Programs Coordinator, Hawkwood Community Association

• Moved by Councillor Magliocca

  That with respect to Report PFC2020-0696, the following be approved:

  That the Priorities and Finance Committee recommends that Council:

  1. Consider this application for the Council Community Fund for the Hawkwood Community Capital project in the amount of $500,000 one-time funding request; and
  2. Direct Councillor Magliocca’s office and the applicant to report back to the Priorities and Finance Committee within 12 months of project completion.

  And further, that this Report be forwarded to the 2020 July 20 Combined Meeting of Council.

  MOTION CARRIED

7.8

Proposed Amendments to the Code of Conduct for Elected Officials (Bylaw Number 26M2018), PFC2020-0827

• Moved by Councillor Chu

  That with respect to Report PFC2020-0827, the following be approved:

  That the Priorities and Finance Committee recommend that Council give three readings to the proposed bylaw (Attachment 1) to amend the Code of Conduct for Elected Officials (Bylaw 26M2018), which incorporates by reference the Respectful Workplace Policy (HR-LR-001) and Workplace Violence Policy (GN-040) as updated by City Administration on 3 March and 7 April, 2020, respectively.

  And further, that this Report be forwarded to the 2020 July 20 Combined Meeting of Council.

   

  MOTION CARRIED

8.

ITEMS DIRECTLY TO COMMITTEE

8.1

REFERRED REPORTS

None

8.2

NOTICE(S) OF MOTION

8.2.1

Notice of Motion - Renaming James Short Park and James Short Parkade, PFC2020-0802

The following documents were electronically received for the Corporate Record with respect to Report PFC2020-0802:
        •   Letter from Grace Su, Chinatown Business Improvement Area,                              dated 2020 July 08; and
        •   Letter from Ed Tam, Calgary Chinatown Community Association,                           dated 2020 July 10.

• Moved by Councillor Farrell

  That with respect to Notice of Motion PFC2020-0802, the following be approved:

  That Notice of Motion PFC2020-0802 be forwarded to the 2020 July 20 Combined Meeting of Council for consideration with the inclusion of the documents that were received for the Corporate Record as an attachment.

  MOTION CARRIED

8.2.2

Notice of Motion - Disaster Relief Mitigation, PFC2020-0828

• Moved by Councillor Chahal

  That with respect to Notice of Motion PFC2020-0828, the following be approved:

  That Notice of Motion PFC2020-0828 be forwarded to the 2020 July 20 Combined Meeting of Council for consideration.

  MOTION CARRIED

9.

URGENT BUSINESS

None

10.

CONFIDENTIAL ITEMS

• Moved by Councillor Chu

  That pursuant to Sections 16 (Disclosure harmful to business interests of a third party), 23 (Local public body confidences), 24 (Advice from officials) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, Council now recess at 12:07 p.m. and reconvene in Closed Meeting at 1:00 p.m., in the Council Boardroom, to discuss confidential matters with respect to the following Items:

  • 10.1.1. Confidential ENMAX Credit Agreement Update (Verbal), PFC2020-0801
  • 10.1.2. Mid-Cycle Adjustments – Indicative Tax Rate for 2021, PFC2020-0726
  • 10.1.3. Naming of a City Bridge, PFC2020-0720

  Against: Councillor Demong and Councillor Farkas

  MOTION CARRIED

  Committee reconvened in Public Meeting at 2:30 p.m. with Mayor Nenshi in the Chair (remotely).

  
  
• Moved by Councillor Chu

  That Committee rise and report. 

  MOTION CARRIED

10.1

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

10.1.1

Confidential ENMAX Credit Agreement Update (Verbal), PFC2020-0801

• Administration in attendance during the Closed Meeting discussions withrespect to Report PFC2020-0801:

  Clerks: T. Mowrey and D. Williams. City Manager: D. Duckworth Advice: C. Male, A. Brown, J. Lai, M. Wood and S. Brandt.

  Moved by Councillor Woolley

  That with respect to Report PFC2020-0801, the following be approved:

  That Priorities and Finance Committee direct that the presentation and the Closed Meeting discussions remain confidential pursuant to Sections 16 (Disclosure harmful to business interests of a third party), 24 (Advice from officials), and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, to be reviewed by 2022 July 15.

  MOTION CARRIED

10.1.2

Mid-Cycle Adjustments – Indicative Tax Rate for 2021, PFC2020-0726

• Administration in attendance during the Closed Meeting discussions with respect to Report PFC2020-0726:

  Clerks: T. Mowrey and D. Williams. City Manager: D. Duckworth Advice: C. Male, C. Arthurs, C. Stewart, C. Jacyk and M. Lavallee. Observers: K. Potts, M. Jankovic, D. Morgan, D. Limacher and D. Hamilton

  Moved by Councillor Chu

  That with respect to Report PFC2020-0726, the following be approved:

  That the Priorities and Finance Committee recommends that Council:

  1. Council direct Administration to recommend adjustments to the 2021 service plans & budgets based on a 0% tax rate increase in 2021; and
  2. Direct that this report and attachments be held confidential pursuant to Section 24 (Advise from officials) of the Freedom of Information and Protection of Privacy Act, until the Priorities and Finance Committee rises and reports.

  And further, that this Report be forwarded to the 2020 July 20 Combined Meeting of Council.

  ROLL CALL VOTE:

  For: (5)	Councillor Davison, Councillor Keating, Councillor Sutherland, Councillor Woolley, and Mayor Nenshi
  Against: (5)	Councillor Colley-Urquhart, Councillor Farkas, Councillor Gondek, Councillor Magliocca, and Councillor Chu

  MOTION DEFEATED

  Pursuant to Section 134 (a) of Procedure Bylaw 35M2017 Mayor Nenshi requested that the Lost Motion be forwarded to the 2020 July 20 Combined Meeting of Council.

  
  

10.1.3

Naming of a City Bridge, PFC2020-0720

• Moved by Councillor Farkas

  That with respect to Report PFC2020-0720, the following be approved:

  That the Priorities and Finance Committee recommends that Council:

  1. Approve Administration Recommendation 1;
  2. Direct that the report and attachments be held confidential pursuant to Sections 23 (Local public body confidences) and 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act until Council rises and reports.

  And further, that this be forwarded to the 2020 July 20 Combined Meeting of Council.

  ROLL CALL VOTE:

  MOTION CARRIED

10.2

URGENT BUSINESS

None

11.

ADJOURNMENT

• Moved by Councillor Chu

  That this meeting adjourn at 2:33 p.m.

  MOTION CARRIED

  
  CONSENT AGENDA

  • Council Innovation Fund – Administrative Penalties System Start Up Costs, PFC2020-0738
  • Calgary Exhibition and Stampede Limited – 2019 Credit Facility, PFC2020-0670
  • Council Innovation Fund Application for Virtual Reality Fire and Life Safety Education Pilot, PFC2020-0784
  • The City of Calgary Reserves and Long Term Liabilities Balances 2019, PFC2020-0723
  • Pension Governance Committee Annual Report, PFC2020-0639
  • Hawkwood Outdoor Recreation Facility Project, PFC2020-0696

  COMMITTEE REPORTS

  • Proposed Amendments to the Code of Conduct for Elected Officials (Bylaw Number 26M2018), PFC2020-0827

  • Notice of Motion - Renaming James Short Park and James Short Parkade, PFC2020-0802
  • Notice of Motion - Disaster Relief Mitigation, PFC2020-0828

  CONFIDENTIAL ITEMS

  • Mid-Cycle Adjustments – Indicative Tax Rate for 2021, PFC2020-0726

  The next Regular Meeting of the Priorities and Finance Committee is scheduled to be held 2020 September 08, at 9:30 a.m.

  CONFIRMED BY COMMITTEE ON