MINUTES

EXECUTIVE COMMITTEE

Tuesday, February 28, 2023 at 9:30 A.m. - 12:30 P.m.

IN THE COUNCIL CHAMBER

PRESENT:

• Mayor J. Gondek, Chair
• Councillor E. Spencer, Vice-Chair
• Councillor S. Sharp (Infrastructure and Planning Committee Chair)
• Councillor P. Demong (Councillor-at-Large)
• Councillor K. Penner (Community Development Committee Chair)
• Councillor R. Pootmans (Audit Committee Chair)
• Councillor C. Walcott (Councillor-at-Large)
• Councillor A. Chabot (Remote Participation)
• Councillor R. Dhaliwal
• Councillor D. McLean
• Councillor J. Mian
• Councillor T. Wong
• Councillor J. Wyness (Remote Participation)

ALSO PRESENT:

• City Manager D. Duckworth
• City Solicitor and General Counsel J. Floen
• General Manager C. Arthurs
• General Manager K. Black
• General Manager S. Dalgleish
• Chief Financial Officer C. Male
• General Manager D. Morgan
• General Manager M. Thompson
• City Clerk K. Martin
• Legislative Advisor S. Lancashire

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1.

CALL TO ORDER

Mayor Gondek called the meeting to order at 9:35 a.m.

ROLL CALL

Councillor Demong, Councillor Dhaliwal, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Pootmans, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Wong, Councillor Chabot, and Mayor Gondek.

2.

OPENING REMARKS

Mayor Gondek provided opening remarks and a traditional land acknowledgement.

Mayor Gondek recognized 2023 February 24 as the one-year anniversary of the War on Ukraine and a moment of silence was observed. 

3.

CONFIRMATION OF AGENDA

• Moved by Councillor Pootmans

  That the Agenda for the 2023 February 28 Regular Meeting of the Executive Committee be confirmed.

  MOTION CARRIED

4.

CONFIRMATION OF MINUTES

4.1

Minutes of the Regular Meeting of the Executive Committee, 2023 January 31

• Moved by Councillor Penner

  That the Minutes of the 2023 January 31 Regular Meeting of the Executive Committee be confirmed.

  MOTION CARRIED

5.

CONSENT AGENDA

5.1

DEFERRALS AND PROCEDURAL REQUESTS

None

6.

POSTPONED REPORTS

None

7.

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

7.1

Advancing the Downtown Strategy through Incentive Program Expansion, EC2023-0102

​The following documents were distributed with respect to Report EC2023-0102:

• A revised Attachment 1; and
• A presentation entitled "ITEM 7.1: Advancing the Downtown Strategy through Incentive Program Expansion (EC2023-0102)".

• Moved by Councillor Wong

  That with respect to Report EC2023-0102, the following be approved:

  That the Executive Committee recommend that Council:

  1. Approve the Revised Downtown Calgary Development Incentive Program Terms of Reference contained in Attachment 2;
  2. Approve the use of any remaining unallocated budget for the Downtown Calgary Development Incentive Program for the Revised Downtown Calgary Development Incentive Program;
  3. Approve the Downtown Post-Secondary Institution Incentive Program Terms of Reference contained in Attachment 3;
  4. Approve the Downtown Office Demolition Incentive Program Terms of Reference contained in Attachment 4; and
  5. Approve the redirection of $3 million of the Plus 15 Fund offset incentive budget towards the Downtown Office Demolition Incentive Program.

  For: (11)	Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Wong, and Councillor Dhaliwal
  Against: (1)	Councillor Chabot

  MOTION CARRIED

7.2

Attainable Homes Calgary Corporation - Extensions of Loan Guarantee and Loan, EC2023-0038

Councillor Chabot (Remote Member) left the meeting at 10:26 a.m.

• Moved by Councillor Walcott

  That with respect to Revised Report EC2023-0038, the following be approved:

  That the Executive Committee recommend that Council:

  1. Give first reading to Bylaw 5M2023 (Attachment 2), being the proposed bylaw to amend Bylaw 41M2014, as amended by Bylaw 17M2021, of The City of Calgary (“The City”) authorizing a guarantee of an operating loan facility for Attainable Homes Calgary Corporation (“Attainable Homes”);
  2. Give first reading to Bylaw 6M2023 (Attachment 3), being the proposed bylaw to amend Bylaw 31M2011, as amended by Bylaw 18M2021, of The City authorizing a municipal loan to Attainable Homes;
  3. Withhold second and third readings until the advertising requirements set out in the Municipal Government Act, RSA 2000, c. M-26, have been met; and
  4. Direct Administration to amend any existing agreements between The City and Attainable Homes as applicable and to reflect Attainable Homes’ credit facility renewal with its financial institution in form and content per the Credit Documentation – Loans and Loan Guarantees Policy and Procedures.

  For: (11)

  Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Wong, and Councillor Dhaliwal

  MOTION CARRIED

7.3

Fee Based Reserves, EC2023-0222

A presentation entitled "Fee Based Reserves" was distributed with respect to Report EC2023-0222.

• Moved by Councillor Sharp

  That with respect to Report EC2023-0222, the following be approved:

  That the Executive Committee recommend that Council receive this report for the Corporate Record.

  For: (11)

  Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Wong, and Councillor Dhaliwal

  MOTION CARRIED

8.

ITEMS DIRECTLY TO COMMITTEE

8.1

REFERRED REPORTS

None

8.2

NOTICE(S) OF MOTION

8.2.1

Notice of Motion - Recognizing Bow Valley College by Renaming a C-Train Platform, EC2023-0248

• Moved by Councillor Wong

  That with respect to Notice of Motion EC2023-0248, the following be approved:

  That Notice of Motion EC2023-0248 be forwarded to the 2023 March 14 Regular Meeting of Council for consideration.

  For: (11)

  Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Wong, and Councillor Dhaliwal

  MOTION CARRIED

8.2.2

Notice of Motion - Expanding the Mandate of Attainable Homes Calgary and New Site Exploration, EC2023-0250

• Moved by Councillor Spencer

  That pursuant to Section 6(1) of Procedure Bylaw 35M2017, Committee suspend Section 78(2)(a) to forego the lunch recess to complete the Agenda.

  MOTION CARRIED
• Moved by Councillor Wong

  That pursuant to Sections 24 (Advice from officials) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, Committee now move into Closed Meeting, at 10:48 a.m., in the Council Boardroom, to discuss confidential matters with respect to the following Items:

  • 8.2.2 Notice of Motion - Expanding the Mandate of Attainable Homes Calgary and New Site Exploration, EC2023-0250
  • 10.1.1 Strategic Discussion on Building and Delivering on Plans and Budgets (Verbal), EC2023-0060

  For: (11)

  Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Wong, and Councillor Dhaliwal

  MOTION CARRIED

  Councillor Wyness (Remote Member) joined the Closed Meeting at 10:52 a.m.

  Committee reconvened in public meeting at 12:52 p.m. with Mayor Gondek in the Chair.

  ROLL CALL

  Councillor Walcott, Councillor Wong, Councillor Demong, Councillor Dhaliwal, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Pootmans, Councillor Sharp, Councillor Spencer, and Mayor Gondek

  
  
• Moved by Councillor Penner

  That Committee rise and report. 

  MOTION CARRIED

• ​Administration in attendance during the Closed Meeting discussions with respect to Notice of Motion EC2023-0250:

  Clerks: K. Martin and C. Nelson. City Manager: D. Duckworth. Law: J. Floen. Advice: D. Morgan, M. Thompson, K. Black, C. Male, C. Arthurs, S. Dalgleish, C. Berry, T. Ward, and S. McClurg.
  Moved by Councillor Walcott

  That with respect to Notice of Motion EC2023-0250, the following be approved, after amendment:

  That the Executive Committee:

  1. Forward Notice of Motion EC2023-0250 to the 2023 March 14 Regular Meeting of Council for consideration; and
  2. Recommend that Council keep the Notice of Motion and Attachments confidential pursuant to Sections 24 (Advice from officials) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, to be reviewed 2033 February 28.

  For: (11)

  Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Wong, and Councillor Dhaliwal

  MOTION CARRIED

9.

URGENT BUSINESS

None

10.

CONFIDENTIAL ITEMS

10.1

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

10.1.1

Strategic Discussion on Building and Delivering on Plans and Budgets (Verbal), EC2023-0060

A confidential document was distributed with respect to Confidential Verbal Report EC2023-0060.

​Administration in attendance during the Closed Meeting discussions with respect to Confidential Verbal Report EC2023-0060:

Clerks: K. Martin and C. Nelson. City Manager: D. Duckworth. Law: J. Floen. Advice: D. Morgan, M. Thompson, K. Black, C. Male, C. Arthurs, S. Dalgleish, C. Stewart, M. Jankovic, and H. Domzal.

• Moved by Councillor Mian

  That with respect to Confidential Verbal Report EC2023-0060, the following be approved:

  That the Executive Committee recommend that Council:

  1. Receive the confidential presentation and confidential distribution for the Corporate Record;
  2. Direct that the Closed Meeting discussions, confidential presentation, and confidential distribution be held confidential pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act, to be reviewed no later than 2023 December 31; and
  3. Direct that, notwithstanding recommendation 2, the confidential distribution be released to the Executive Leadership Team to be further shared with Administration, only where required, to support next steps.

  For: (11)

  Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Wong, and Councillor Dhaliwal

  MOTION CARRIED

10.2

URGENT BUSINESS

None

11.

BRIEFINGS

None

12.

ADJOURNMENT

• Moved by Councillor Pootmans

  That this meeting adjourn at 12:54 p.m.

  MOTION CARRIED

  The following items have been forwarded to the 2023 March 14 Regular Meeting of Council:

  CONSENT

  • Advancing the Downtown Strategy through Incentive Program Expansion, EC2023-0102
  • Fee Based Reserves, EC2023-0222
  • Strategic Discussion on Building and Delivering on Plans and Budgets (Verbal), EC2023-0060

  ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

  • Attainable Homes Calgary Corporation - Extensions of Loan Guarantee and Loan, EC2023-0038
  • Notice of Motion - Recognizing Bow Valley College by Renaming a C-Train Platform, EC2023-0248
  • Notice of Motion - Expanding the Mandate of Attainable Homes Calgary and New Site Exploration, EC2023-0250

  The next Regular Meeting of the Executive Committee is scheduled to be held on 2023 March 22 at 9:30 a.m.

  CONFIRMED BY COMMITTEE ON