MINUTES

EXECUTIVE COMMITTEE

Tuesday, April 19, 2022 at 9:30 A.m. - 11:55 P.m.

IN THE COUNCIL CHAMBER

PRESENT:

• Mayor J. Gondek, Chair
• Councillor E. Spencer, Vice-Chair
• Councillor G-C. Carra (Infrastructure and Planning Committee Chair) (Remote Participation)
• Councillor P. Demong (Councillor-at-Large) (Remote Participation)
• Councillor K. Penner (Community Development Committee Chair)
• Councillor R. Pootmans (Audit Committee Chair) (Remote Participation)
• Councillor C. Walcott (Councillor-at-Large)
• Councillor A. Chabot
• Councillor R. Dhaliwal (Partial Remote Participation)
• Councillor D. McLean
• Councillor J. Mian (Remote Participation)
• Councillor T. Wong
• Councillor J. Wyness (Remote Participation)

ALSO PRESENT:

• Acting City Manager S. Dalgleish (Remote Participation)
• General Manager C. Arthurs (Remote Participation)
• General Manager K. Black (Remote Participation)
• Chief Financial Officer C. Male
• General Manager M. Thompson (Remote Participation)
• City Clerk K. Martin
• Legislative Advisor J. Palaschuk

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1.

CALL TO ORDER

Mayor Gondek called the Meeting to order at 9:32 a.m.

ROLL CALL

Councillor Carra, Councillor Chabot, Councillor Demong, Councillor Dhaliwal, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Pootmans, Councillor Spencer, Councillor Walcott, Councillor Wong, and Mayor Gondek. 

2.

OPENING REMARKS

Mayor Gondek provided opening remarks and a traditional land acknowledgement.

3.

CONFIRMATION OF AGENDA

• Moved by Councillor Wong

  That the Agenda for the 2022 April 19 Regular Meeting of the Executive Committee be confirmed.

  MOTION CARRIED

4.

CONFIRMATION OF MINUTES

4.1

Minutes of the Regular Meeting of the Executive Committee, 2022 March 15

• Moved by Councillor Chabot

  That the Minutes of the 2022 March 15 Regular Meeting of the Executive Committee be confirmed.

  MOTION CARRIED

5.

CONSENT AGENDA

5.1

DEFERRALS AND PROCEDURAL REQUESTS

None

6.

POSTPONED REPORTS

None

7.

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

7.1

2022 Q2 Update on Indigenous Relations (Verbal), EC2022-0461

• Moved by Councillor McLean

  That with respect to Verbal Report EC2022-0461, the following be approved:

  That the Executive Committee recommend that Council direct Administration to provide an Indigenous Relations Office update to the Executive Committee no later than 2022 Q3.

  For: (12)

  Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal

  MOTION CARRIED

7.2

Resilient Roofing Rebate Program Monitoring Report, EC2022-0378

• Moved by Councillor Dhaliwal

  That with respect to Report EC2022-0378, the Administration Recommendation be amended by deleting the words “when the existing funding is depleted” and replacing with the following:

  “1. Request a report that outlines how many outstanding applications are on a waiting list, with an indication of the number that are for homes where the roof has already been replaced due to the damage suffered during 2020-2021 hailstorm;

  2. Identify the total cost for provision of rebates to those households where the roof has already been replaced as a result of the 2020-2021 hailstorm, as well as a potential funding source;
  3. Consider approval of additional funds to cover the costs outlined in Point 2 above; and
  4. Direct Administration to not accept any further applications.”

  For: (10)	Councillor Carra, Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Wong, and Councillor Dhaliwal
  Against: (2)	Councillor Demong, and Councillor Chabot

  MOTION CARRIED
• Moved by Councillor Dhaliwal

  That with respect to Report EC2022-0378, the following be approved, as amended:

  That the Executive Committee recommend that Council approve the completion of the Resilient Roofing Rebate Program, and:  

  1. Request a report that outlines how many outstanding applications are on a waiting list, with an indication of the number that are for homes where the roof has already been replaced due to the damage suffered during 2020-2021 hailstorm;
  2. Identify the total cost for provision of rebates to those households where the roof has already been replaced as a result of the 2020-2021 hailstorm, as well as a potential funding source; 
  3. Consider approval of additional funds to cover the costs outlined in Point 2 above; and
  4. Direct Administration to not accept any further applications.

  For: (10)	Councillor Carra, Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Wong, and Councillor Dhaliwal
  Against: (2)	Councillor Demong, and Councillor Chabot

  MOTION CARRIED

7.3

Tomorrow's Chinatown - Program and Funding Update, EC2022-0282

Clerical corrections were noted on slide 5 of 9 of the presentation for Report EC2022-0282, in recommendation 3, as follows:

• by deleting the word "deliverables" following the words "on the three" and substituting with the word "projects"; and
• by adding the word "program" following after the words "Tomorrow's Chinatown."

• Moved by Councillor Wong

  That with respect to Report EC2022-0282, the following be approved, after amendment:

  That the Executive Committee recommends that Council:

  1. Receive this report as information for the Corporate Record, fulfilling the reporting requirements for the Council Innovation Fund;
  2. Approve a one-time budget increase of $250,000 in 2022 to the City Planning and Policy Service budget to be funded from the Fiscal Stability Reserve and Budget Savings Account Merged Reserve to accomplish project deliverables of the Tomorrow’s Chinatown program; and
  3. Direct Administration report back through the Infrastructure & Planning Committee on the three projects of Tomorrow’s Chinatown program, being:

           a. Chinatown Cultural Plan;
           b. Chinatown Area Redevelopment Plan; and
           c. Renaming of the James Short Park and Parkade, by no later than Q4, 2022.

  For: (12)

  Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal

  MOTION CARRIED

7.4

Tax Relief Options for Residential Properties Impacted by Annexation Order 333/2007, EC2022-0504

Councillor Wyness (Remote Member) joined the meeting at 11:00 a.m.

Mayor Gondek left the Chair at 11:42 a.m. and Vice-Chair Spencer assumed the Chair.

Mayor Gondek resumed the Chair at 11:44 a.m. and Councillor Spencer returned to his regular seat in Committee.

By General Consent, Committee recessed at 11:52 a.m. to reconvene to the Call of the Chair.
Committee reconvened at 12:07 p.m. with Mayor Gondek in the Chair.

ROLL CALL

Councillor Carra, Councillor Chabot, Councillor Demong, Councillor Dhaliwal, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Pootmans, Councillor Spencer, Councillor Walcott, Councillor Wong, Councillor Wyness, and Mayor Gondek. 

By General Consent, Committee modified the noon recess to begin following the completion of Item 7.4.

• Moved by Councillor Spencer

  That with respect to Report EC2022-0504, the Administration Recommendation be amended by deleting the words “receive this report for the Corporate Record” and replacing with the following:

  "That Council:

  1. Cancel 75% of the municipal tax differential for the residential portion of eligible properties based on the criteria specified in Attachment 5 for 2022;  
  2. Direct Administration to report back to Council through the Executive Committee in Q2 2023 for Council to consider cancelling 50% of the municipal tax differential for the residential portion of eligible properties based on the criteria specified in Attachment 5 for 2023; and 
  3. Direct Administration to report back to Council through the Executive Committee in Q2 2024 for Council to consider cancelling 25% of the municipal tax differential for the residential portion of eligible properties based on the criteria specified in Attachment 5 for 2024."

  For: (9)	Councillor Demong, Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor Mian, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal
  Against: (4)	Councillor Carra, Councillor Pootmans, Councillor McLean, and Councillor Wyness

  MOTION CARRIED
• Moved by Councillor Spencer

  That with respect to Report EC2022-0504, the following be approved, as amended:

  That the Executive Committee recommend that Council:

  1. Cancel 75% of the municipal tax differential for the residential portion of eligible properties based on the criteria specified in Attachment 5 for 2022;  
  2. Direct Administration to report back to Council through the Executive Committee in Q2 2023 for Council to consider cancelling 50% of the municipal tax differential for the residential portion of eligible properties based on the criteria specified in Attachment 5 for 2023; and 
  3. Direct Administration to report back to Council through the Executive Committee in Q2 2024 for Council to consider cancelling 25% of the municipal tax differential for the residential portion of eligible properties based on the criteria specified in Attachment 5 for 2024. 

  For: (9)	Councillor Demong, Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor Mian, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal
  Against: (4)	Councillor Carra, Councillor Pootmans, Councillor McLean, and Councillor Wyness

  MOTION CARRIED

  Committee recessed at 12:12 p.m. and reconvened at 1:15 p.m. with Mayor Gondek in the Chair.

  ROLL CALL

  Councillor Chabot, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Pootmans, Councillor Spencer, Councillor Walcott, Councillor Wong, Councillor Wyness, and Mayor Gondek. 

  Absent at Roll Call: Councillor Carra, Councillor Demong (joined the meeting remotely at 1:28 p.m.), and Councillor Dhaliwal (joined the meeting remotely at 1:17 p.m.)

  
  

7.5

Green Line Board Update, EC2022-0474

• Moved by Councillor Wong

  That with respect to Report EC2022-0474, the following be approved:

  That the Executive Committee receive this report for the Corporate Record.

  For: (9)

  Councillor Demong, Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Penner, Councillor Wong, and Councillor Dhaliwal

  MOTION CARRIED

8.

ITEMS DIRECTLY TO COMMITTEE

8.1

REFERRED REPORTS

None

8.2

NOTICE(S) OF MOTION

None

9.

URGENT BUSINESS

None

10.

CONFIDENTIAL ITEMS

10.1

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

None

10.2

URGENT BUSINESS

None

11.

BRIEFINGS

11.1

Financial Task Force Implementation Next Steps, EC2022-0411

12.

ADJOURNMENT

• Moved by Councillor Walcott

  That this meeting adjourn at 2:02 p.m.

  MOTION CARRIED

  The following items have been forwarded on to the 2022 May 10 Combined Meeting of Council:

  CONSENT

  • 2022 Q2 Update on Indigenous Relations (Verbal), EC2022-0461
  • Resilient Roofing Rebate Program Monitoring Report, EC2022-0378
  • Tomorrow's Chinatown - Program and Budget Update, EC2022-0282
  • Tax Relief Options for Residential Properties Impacted by Annexation Order 333/2007, EC2022-0504

  The next Regular Meeting of the Executive Committee is scheduled to be held on 2022 May 17 at 9:30 a.m.

  CONFIRMED BY COMMITTEE ON