MINUTES

ARTS COMMONS ADVISORY COMMITTEE

Thursday, March 12, 2020 at 3:00 P.m. - 11:55 P.m.

LEGAL TRADITIONS COMMITTEE ROOM

PRESENT:

• Councillor D. Farrell, Chair
• Councillor G-C. Carra
• Calgary Municipal Land Corporation Representative K. Thompson
• City Manager Designate D. Limacher
• Mayor N. Nenshi, Ex-Officio

ABSENT

• Councillor J. Gondek, (Personal)

ALSO PRESENT:

• Arts Commons Representative G. Epton
• Calgary Arts Development Authority Representative S. Hutcheson
• A/General Manager K. Black
• Legislative Advisor J. Palaschuk
• Legislative Advisor A. de Grood

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1.

CALL TO ORDER

Councillor Farrell called the Meeting to order at 3:02 p.m.

2.

OPENING REMARKS

Councillor Farrell provided opening remarks and introduced Alex Sarnia, the incoming President and CEO for Arts Commons.

3.

CONFIRMATION OF AGENDA

• Moved by Mayor Nenshi

  That the Agenda for today's Meeting be amended by adding the following Confidential Items of Urgent Business:

  • 10.2.1 COVID-19 Update (Verbal), ACA2020-0387
  • 10.2.2 Status of Government Funding (Verbal), ACA2020-0388
  MOTION CARRIED
• Moved by Mayor Nenshi

  That the Agenda for the 2020 March 12 Regular Meeting of the Arts Commons Advisory Committee be confirmed, as amended.

  MOTION CARRIED

4.

CONFIRMATION OF MINUTES

4.1

Minutes of the Regular Meeting of the Arts Commons Advisory Committee, 2019 July 19

• Moved by Mayor Nenshi

  That the Minutes of the 2019 July 19 Regular Meeting of the Arts Commons Advisory Committee be confirmed.

  MOTION CARRIED

5.

CONSENT AGENDA

5.1

DEFERRALS AND PROCEDURAL REQUEST

None

5.2

BRIEFINGS

None

6.

POSTPONED REPORTS

None

7.

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

7.1

Arts Commons Project Update (Verbal), ACA2020-0288

A presentation entitled 'Arts Commons Transformation Workplan', dated 2020 March 12, was distributed with respect to Verbal Report ACA2020-0288.

• Moved by Mayor Nenshi

  That with respect to Verbal Report ACA2020-0288 the following be approved:

  That Committee receive the presentation for the Corporate Record.

  MOTION CARRIED

8.

ITEMS DIRECTLY TO COMMITTEE

8.1

REFERRED REPORTS

None

8.2

NOTICE(S) OF MOTION

None

9.

URGENT BUSINESS

None

10.

CONFIDENTIAL ITEMS

• Moved by Mayor Nenshi

  That pursuant to Sections 21 (Disclosure harmful to intergovernmental relations) and 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act, the Arts Commons Advisory Committee move into Closed Meeting, at 3:30 p.m., in the Legal Traditions Boardroom, to consider confidential matters with respect to the following items:

  • 10.2.1 COVID-19 Update (Verbal), ACA2020-0387
  • 10.2.2 Status of Government Funding (Verbal), ACA2020-0388

  And further, that the following be invited to attend the Closed Meeting:

  • Henry Sykes, Calgary Arts Development Authority Representative
  • Alex Sarnia, incoming President and CEO for Arts Commons
  • Patti Pon, Calgary Arts Development Representative 
  • Kelly Coles, Calgary Municipal Land Corporation
  • Colleen Dickson, CFO, Arts Commons
  MOTION CARRIED

  Committee moved into Public Meeting at 3:54 p.m. with Councillor Farrell in the Chair.

  
  
• Moved by Mayor Nenshi

  That Committee rise and report.

  MOTION CARRIED

10.1

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

None

10.2

URGENT BUSINESS

10.2.1

COVID-19 Update (Verbal), ACA2020-0387

• People in attendance during the Closed Meeting discussions with respect to Verbal Report ACA2020-0387:

  Clerks: J. Palaschuk and A. de Grood. Advice: D. Corbin, L. Kerr, G. Epton, H. Sykes, S. Hutchison, and A. Sarnia. Observer: K. Black, T. Mahler, P. Pon, K. Coles, G. Laing, C. Dickson, K. Dekruyf, J. Lai, R. Chorley, J. Tang, and E. Chrusch.

  Administration was thanked for their verbal update with respect to Verbal Report ACA2020-0387.

10.2.2

Status of Government Funding (Verbal), ACA2020-0388

• Administration in attendance during the Closed Meeting discussions with respect to Report ACA2020-0388:

  Clerks: J. Palaschuk and A. de Grood. Advice: N. Nenshi, C. Dickson, and P. Pon. Observer: K. Black, T. Mahler, D. Corbin, L. Kerr, G. Epton, H. Sykes, S. Hutchison, A. Sarnia, K. Coles, G. Laing, K. Dekruyf, J. Lai, R. Chorley, J. Tang, E. Chrusch.

  Administration was thanked for their verbal update with respect to Verbal Report ACA2020-0388.

11.

ADJOURNMENT

• Moved by Mayor Nenshi

  That this meeting adjourn at 3:55 p.m.

  MOTION CARRIED

  The next regular Meeting of the Arts Commons Advisory Committee will be held at the Call of the Chair.