MINUTES

GREEN LINE BOARD

Friday, April 09, 2021 at 1:00 P.m. - 5:00 P.m.

IN THE VIRNETTA ANDERSON HALL

PRESENT:

• Board Member D. Fairbairn, Chair (Remote Participation)
• Board Member I. Bourne, Vice-Chair (Remote Participation)
• Board Member J. Annesley (Remote Participation)
• Board Member L. Beasley (Remote Participation)
• Board Member F. Cummings (Remote Participation)
• Board Member B. Mahajan (Remote Participation)
• Board Member P. McLeod (Remote Participation)
• Board Member M. Nelson (Remote Participation)

ABSENT:

• City Manager D. Duckworth (Remote Participation)

ALSO PRESENT:

• General Manager M. Thompson (Remote Participation)
• Legislative Coordinator M. A. Cario
• Legislative Advisor A. de Grood

---

1.

CALL TO ORDER

Chair Fairbairn called the Meeting to order at 1:00 p.m.

ROLL CALL:

Board Member Annesley, Board Member Beasley, Board Member Bourne, Board Member Cummings, Board Member Mahajan, Board Member McLeod, Board Member Nelson, Chair Fairbairn, and City Manager Duckworth.

2.

OPENING REMARKS AND LAND ACKNOWLEDGEMENT

Chair Fairbairn provided opening remarks and a traditional land acknowledgement.

3.

CONFIRMATION OF AGENDA

• Moved by Board Member Beasley

  That the Agenda for the 2021 April 09 Regular Meeting of the Green Line Board be confirmed.

  MOTION CARRIED

3.1

DECLARATIONS - CONFLICTS OF INTEREST

No conflicts of interest were declared.

4.

CONFIRMATION OF MINUTES

4.1

Minutes of the Regular Meeting of the Green Line Board, 2021 March 08

• Moved by Board Member Mahajan

  That the Minutes of the 2021 March 08 Regular Meeting of the Green Line Board be confirmed.

  MOTION CARRIED

5.

CORRESPONDENCE, GLB2021-0573

Chair Fairbairn provided a verbal update and was thanked by the Board.

6.

CONSENT AGENDA

6.1

DEFERRALS AND PROCEDURAL REQUESTS

None

6.2

BRIEFINGS

None

7.

ITEMS FROM GREEN LINE PROGRAM TEAM AND COMMITTEES

7.1

Green Line Program February 2021 Progress Report, GLB2021-0544

• Moved by Board Member Mahajan

  That with respect to Report GLB2021-0544, the following be approved:

  That the Green Line Board receive Report GLB2021-0544 for the Corporate Record.

  MOTION CARRIED

7.2

COMMITTEE REPORTS

7.2.1

Planning Committee Report (Verbal), GLB2021-0547

Board Member Beasley provided a verbal update and was thanked by the Board.

7.2.2

Budget and Risk Committee Report (Verbal), GLB2021-0548

Board Member Bourne provided a verbal update and was thanked by the Board.

7.2.3

Governance and HR Committee Report (Verbal), GLB2021-0549

Board Member Nelson provided a verbal update and was thanked by the Board.

7.2.4

Recruitment Committee Report (Verbal), GLB2021-0550

Board Member Nelson provided a verbal update and was thanked by the Board.

8.

URGENT BUSINESS

None

9.

CONFIDENTIAL ITEMS

• Moved by Board Member Beasley

  That pursuant to Sections 24 (Advice from officials), 25 (Disclosure harmful to economic and other interests of a public body), 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act, Committee now move into Closed Meeting at 1:55 p.m. on 2021 April 09, in the Virnetta Anderson Hall, to discuss confidential matters with respect to the following items:

  • 9.1.1. Green Line Bylaw Review, GLB2021-0551
  • 9.1.2. Green Line Board Program February 2021 Progress Report, GLB2021-0552
  • 9.1.3. Provincial Review and Procurement Update (Verbal), GLB2021-0553
  • 9.1.4. Committee Reports (Verbal), GLB2021-0554
  MOTION CARRIED

  Board reconvened in Public Meeting at 3:48 p.m. with Chair Fairbairn in the Chair (remotely).

  ROLL CALL: Board Member Bourne, Board Member Annesley, Board Member Beasley, Board Member Cummings, Board Member Mahajan, Board Member McLeod, Board Member Nelson, Chair Fairbairn, and City Manager Duckworth.

  
  
• Moved by Board Member Beasley

  That the Green Line Board rise and report.

  MOTION CARRIED

9.1

ITEMS FROM GREEN LINE PROGRAM TEAM AND COMMITTEES

9.1.1

Green Line Bylaw Review, GLB2021-0551

Administration in attendance with respect to Report GLB2021-0551:

Clerks: M.A. Cario and A. Degrood. Law M.A. Bendfeld. Advice: M. Thompson, W. Tynan, R. Summers, S. McMullen, K. Mahmud, M. MacDonald, D. Ewing, L. Adamo, and N. Britney.

A confidential recommendation document was distributed with respect to Report GLB2021-0551.

• Moved by Board Member McLeod

  That with respect to Report GLB2021-0551, the following be approved:

  That the Green Line Board:

  1. Adopt the Revised Closed Recommendations in Report GLB2021-0551; and
  2. Direct that Report, including Attachments and Recommendations, remain confidential pursuant to Sections 24 (Advice from officials) and 27 (Privileged Information) of the Freedom of Information and Protection of Privacy Act, to be reviewed May 2022.
  MOTION CARRIED

9.1.2

Green Line Board Program February 2021 Progress Report, GLB2021-0552

Administration in attendance with respect to Report GLB2021-0552:

Clerks: M.A. Cario and A. Degrood. Law M.A. Bendfeld. Advice: M. Thompson, W. Tynan, R. Summers, S. McMullen, K. Mahmud, M. MacDonald, D. Ewing, L. Adamo, and N. Britney.

• Moved by Board Member Cummings

  That with respect to Report GLB2021-0552, the following be approved:

  That the Green Line Board:

  1. Receive Report GLB2021-0552 for the Corporate Record; and
  2. Direct that the Closed Meeting discussion confidential pursuant to Sections 24 (Advice from officials) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, to be reviewed April 2036.
  MOTION CARRIED

9.1.3

Provincial Review and Procurement Update (Verbal), GLB2021-0553

Administration in attendance with respect to Report GLB2021-0553:

Clerks: M.A. Cario and A. Degrood. Law M.A. Bendfeld. Advice: M. Thompson, W. Tynan, S. McMullen, K. Mahmud, M. MacDonald, R. Summers, and L. Adamo.

A confidential presentation was distributed with respect to Report GLB2021-0553.

• Moved by Board Member Annesley

  That with respect to Report GLB2021-0553, the following be approved:

  That the Green Line Board:

  1. Receive the confidential presentation for the Corporate Record; and
  2. Direct that the Closed Meeting presentation and discussion be held confidential pursuant to Sections 24 (Advice from officials) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act to be reviewed April 2036.
  MOTION CARRIED

9.1.4

Committee Reports (Verbal), GLB2021-0554

Administration in attendance with respect to Report GLB2021-0554:

Clerks: M.A. Cario and A. Degrood. Law M.A. Bendfeld. Advice: M. Thompson, W. Tynan, S. McMullen, K. Mahmud, M. MacDonald, R. Summers, and L. Adamo.

• Moved by Board Member Mahajan

  That with respect Report GLB2021-00554, the following be approved:

  That the Green Line Board:

  1. Direct that the Closed Meeting discussion be held confidential pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act to be reviewed April 2036.
  MOTION CARRIED

9.2

URGENT BUSINESS

None

10.

ADJOURNMENT

By General Consent, Green Line Board adjourned this meeting at 3:53 p.m.

CONFIRMED BY COMMITTEE ON