PRESENT:

Alderman R. Pootmans, Chair

Citizen Representative B. Day, Vice-Chair

Alderman B. Pincott

Citizen Representative R. Walters

ALSO PRESENT:

Alderman G. Lowe

Senior Research Officer, L. Hall

Deputy City Auditor, L. Ormsby

Legislative Assistant, J. Dubetz

1.

CONFIRMATION OF AGENDA

CONFIRM AGENDA, Moved by Alderman Pincott, that the Agenda for the 2013 February 14 Meeting of the Audit Sub-Committee on External Auditor Selection be confirmed.

CARRIED

2.

CONFIRMATION OF MINUTES

2.1

MINUTES OF THE REGULAR MEETING OF THE AUDIT SUB-COMMITTEE ON EXTERNAL AUDITOR SELECTION, 2012 DECEMBER 19

CONFIRM MINUTES, Moved by Mr. Day, that the Minutes of the 2012 December 19 Regular Meeting of the Audit Sub-Committee on External Auditor Selection be confirmed.

CARRIED

IN CAMERA, Moved by Alderman Pincott, that, in accordance with Section 197 of the Municipal Government Act, and Section 24 (1) (a), (c) and (d) of the Freedom of Information and Protection of Privacy Act, the Audit Sub-Committee on External Auditor Selection now move In Camera at 9:11 a.m., in order to consider several confidential matters.

CARRIED

The Audit Sub-Committee on External Auditor Selection moved into public session at 

9:42 a.m. with Alderman Pootmans in the Chair.

RISE AND REPORT, Moved by Mr. Day, that the Audit Sub-Committee on External Auditor Selection rise and report.

CARRIED

3.

IN CAMERA ITEMS

3.1

EXTERNAL AUDITOR RFP FOR 2013-2017 (VERBAL), VR2013-0011

DISTRIBUTIONS

At the request of Administration and with the concurrence of the Chair, the Legislative Assistant distributed copies of the following documents with respect to Report VR2013-0011, and the distributions are to remain confidential under Section 24 (1) (a), (c) and (d) of the Freedom of Information and Protection of Privacy Act:

• “Request for Proposal (RFP) External Audit Services for The City of Calgary and Consolidated Entities” Template; and

• “Time Table For Selection of External Auditor for 2013-2017”.

APPROVE, Moved by Mr. Day, that with respect to  the Verbal Report, External Auditor RFP for 2013-2017, VR2013-0011, the Audit Sub-Committee on External Auditor Selection:

1.   Receive the Verbal Update, External Auditor RFP for 2013-2017, VR2013-0011 for information;

2.   Direct the Administration to proceed as per verbal directions received at today’s meeting; and

3.   Keep the Verbal Update, in camera discussions, verbal direction, and distributions confidential pursuant to Section 24 (1) (a), (c) and (d) of the Freedom of Information and Protection of Privacy Act.

CARRIED

4.

ADJOURNMENT

ADJOURN, Moved by Mr. Day, that this meeting adjourn at 9:44 a.m.

CARRIED

CONFIRMED BY COMMITTEE ON 2013 APRIL 11.

Sgd:  R. Pootmans                                                     Sgd:  J. Dubetz

CHAIR                                                                           LEGISLATIVE ASSISTANT