MINUTES

EXECUTIVE COMMITTEE

Tuesday, December 14, 2021 at 9:30 A.m. - 4:30 P.m.

IN THE COUNCIL CHAMBER

PRESENT:

• Mayor J. Gondek, Chair
• Councillor E. Spencer, Vice-Chair
• Councillor G-C. Carra (Infrastructure and Planning Committee Chair) (Remote Participation)
• Councillor P. Demong (Councillor-at-Large) (Remote Participation)
• Councillor K. Penner (Community Development Committee Chair)
• Councillor R. Pootmans (Audit Committee Chair)
• Councillor C. Walcott (Councillor-at-Large)
• Councillor A. Chabot (Partial Remote Participation)
• Councillor D. McLean
• Councillor J. Mian (Remote Participation)
• Councillor S. Sharp (Remote Participation)
• Councillor T. Wong (Partial Remote Participation)

ALSO PRESENT:

• A/City Manager C. Male
• General Manager C. Arthurs (Remote Participation)
• General Manager K. Black (Remote Participation)
• General Manager D. Morgan (Remote Participation)
• City Clerk K. Martin
• Legislative Advisor J. Palaschuk

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1.

CALL TO ORDER

Mayor Gondek called the Meeting to order at 9:35 a.m.

ROLL CALL

Councillor Carra, Councillor Chabot, Councillor Demong, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Pootmans, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Wong, and Mayor Gondek.

2.

OPENING REMARKS

Mayor Gondek provided opening remarks and a traditional land acknowledgement.

3.

CONFIRMATION OF AGENDA

• Moved by Councillor Walcott

  That the Agenda for today's meeting be amended by adding the following Item:

  • 8.2.2 Notice of Motion - Building Accountability into the Declaration of a Climate Emergency and Call to Action, EC2021-1698.
  MOTION CARRIED
• Moved by Councillor Wong

  That the Agenda for today's meeting be amended by bringing forward Item 7.6, 2020 Audited Financial Statements for Business Revitalization Zones and Business Improvement Areas, EC2021-1562, to be heard following Item 7.2, CIF Report Back-Calgary Economic Development Learning CITY Community Pilot, EC2021-1679.

  MOTION CARRIED
• Moved by Councillor Penner

  That the Agenda for the 2021 December 14 Executive Committee be confirmed, as amended.

  MOTION CARRIED

4.

CONFIRMATION OF MINUTES

4.1

Minutes of the Regular Meeting of the Executive Committee, 2021 November 9

• Moved by Councillor Chabot

  That the Minutes of the 2021 November 9 Regular Meeting of the Executive Committee be confirmed.

  MOTION CARRIED

5.

CONSENT AGENDA

• Moved by Councillor Spencer

  That the Consent Agenda be approved as follows:

5.1

DEFERRALS AND PROCEDURAL REQUESTS

5.1.1

Deferral of Public Hearing Process Review (PFC2021-0015) due Q4 2021 to 2022 March 15, EC2021-1670

5.1.2

Deferral request for Downtown Incentive Program Phase 2 (PFC2021-0779) due Q4 2021, to return by Q3 2022, EC2021-1691

• MOTION CARRIED

  Committee then dealt with Item 7.2.

  
  

6.

POSTPONED REPORTS

6.1

Amendment to Various Bylaws to Reflect Organization Realignment (C2021-1619), EC2021-1690

This Item was dealt with following Item 7.6.

• Moved by Councillor Carra

  That with respect to Report EC2021-1690, Attachment 1 be amended, as follows:

  1. By deleting “Director, Development, Business & Building Services” in section 15(b) and
     substituting in its place:

              “Director, Emergency Management & Community Safety”.

  2. By deleting the word “Services” in “Director, Emergency Management &
     Community Services” where it appears in sections 12(c), 13(c), and 14(a), and
     substituting: 

  “Safety”.

  3. By deleting the words “Emergency Management &” in section 11(c).

  4. By deleting sections 11(d), 38(a) and 49 in their entireties.

  5. By adding “24(2),” after “22(2)” in section 7(b).

  6. By deleting ""Director, Water Services or the Director, Water Services"" in section 33(g) and substituting:

              ""Director, Water Resources or the Director, Water Services"".

  7. By deleting "5(2)(a), 5(2)(d)" in section 34(e) and substituting:

              "5(2)".

  8. By adding "20(1), 20(2), 20(2)(c), 20(4)," after "18(2)(g)" in section 34(a).

  9. By adding "wherever it appears including" in section 12(e) after ""Chief Bylaw
                Enforcement Officer"".
  10. By adding "wherever it appears including" in section 17(d), 24(c) and 25(c) after ""Chief Licence Inspector"".

  For: (11)

  Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong

  MOTION CARRIED
• Moved by Councillor Penner

  That with respect to Report EC2021-1690, the following be approved, as amended:

  That the Executive Committee recommend that Council give three readings to Proposed Bylaw 72M2021 (Attachment 1, as amended) to amend various City bylaws to reflect an organization realignment.

  For: (11)

  Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong

  MOTION CARRIED

7.

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

7.1

Update on Indigenous Governance Relations Model Engagement and Next Steps, EC2021-1629

​A presentation entitled "Indigenous Relations Governance Engagement Update" was distributed with respect to Report EC2021-1629.

Mayor Gondek left the Chair at 11:20 a.m. and Deputy Mayor Spencer assumed the Chair.

Mayor Gondek resumed the Chair at 11:22 a.m. and Councillor Spencer returned to his regular seat in Committee.

• Moved by Councillor Spencer

  That with respect to Report EC2021-1629, the following be approved:

  That the Executive Committee recommend that the Chair and Vice-Chair of the Executive Committee work closely with the Indigenous Relations Office to strengthen leadership-to-leadership relations between The City of Calgary’s elected officials and the political and cultural leaders of the Treaty 7 Nations, Métis Nation of Alberta, Region 3, and the Calgary Urban Indigenous Community.

  For: (12)

  Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong

  MOTION CARRIED

  Committee then dealt with Item 7.4.

  
  

7.2

CIF Report Back-Calgary Economic Development Learning CITY Community Pilot, EC2021-1679

This item was dealt with following the Consent Agenda.

A presentation entitled "Learning to Adapt" was distributed with respect to Report EC2021-1679.

• Moved by Councillor Pootmans

  That with respect to Report EC2021-1679, the following be approved:

  That the Executive Committee recommend that Council receive this report for the Corporate Record.

  MOTION CARRIED

  Committee then dealt with Item 7.6.

  
  

7.3

Reduced Implementation Timeline Privacy Program Strategic Plan, EC2021-1537

This Item was dealt with following Item 7.4

• Moved by Councillor Walcott

  That with respect to Report EC2021-1537, the following be approved:

  That the Executive Committee recommend that Council approve the reduced implementation timeline for the Privacy Program Strategic Plan, as set out in Attachment 1.

  For: (8)

  Councillor Carra, Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor Penner, Councillor Chabot, and Councillor Wong

  MOTION CARRIED

  Committee then dealt with Item 7.5.

  
  

7.4

Real Estate Working Group Update (Verbal), EC2021-1672

This Item was dealt with following Item ​7.1.

A presentation entitled "Executive Committee Real Estate Working Group Verbal Update – EC2021 - 1672" was distributed with respect to Report EC2021-1672.

The following speakers addressed Committee with respect to Report EC2021-1672:

1. Lori Suba, Scout Real Estate; and
2. Robyn Ferguson, MNP

Mayor Gondek left the Chair at 11:50 a.m. and Vice Chair Spencer assumed the Chair.

• Moved by Councillor Penner

  Pursuant to Section 6(1) of Procedure Bylaw 35M2017, Committee suspend Section 78(2)(a) of the Procedure Bylaw in order to complete this item prior to the lunch recess.

  Against: Councillor Chabot

  MOTION CARRIED
• Moved by Councillor Penner

  That with respect to Verbal Report EC2021-1672, the following be approved:

  That the Executive Committee recommend that Council disband the Real Estate Working Group.

  For: (11)

  Councillor Carra, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong

  MOTION CARRIED

  Committee recessed at 12:30 p.m. and reconvened at 1:00 p.m. with Mayor Gondek in the Chair.

  ROLL CALL

  Councillor Carra, Councillor Chabot, Councillor Penner, Councillor Pootmans, Councillor Spencer, Councillor Walcott, Councillor Wong, and Mayor Gondek.

  Absent at Roll Call: Councillor Demong

  Committee then dealt with Item 7.3

  
  

7.5

Financial Task Force Implementation Update, EC2021-1597

This Item was dealt with following Item 7.3

​A presentation entitled "Financial Task Force Implementation Update EC2021-1597" was distributed with respect to Report EC2021-1597.

• Moved by Councillor Pootmans

  That with respect to Report EC2021-1597, the following be approved:

  That the Executive Committee recommend that Council give three readings to the Proposed Bylaw (Attachment 7) to amend the Tax Instalment Payment Plan Bylaw 9M2002.

  For: (8)

  Councillor Carra, Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor Penner, Councillor Chabot, and Councillor Wong

  MOTION CARRIED

  Committee then dealt with Item 7.7.

  
  

7.6

2020 Audited Financial Statements for Business Revitalization Zones and Business Improvement Areas, EC2021-1562

This Item was dealt with following Item 7.2.

• Moved by Councillor Wong

  That pursuant to Section 16 (Disclosure harmful to business interests of a third party) of the Freedom of Information and Protection of Privacy Act, Committee now move into Closed Meeting at 10:19 a.m., in the Council Boardroom, to discuss confidential matters with respect to the following Item:

  • 2020 Audited Financial Statements for Business Revitalization Zones and Business Improvement Areas, EC2021-1562

  And further, that Jennifer Rempel, General Manager, and Matt Luik, Director, Calgary Downtown Association Business Improvement Area, be invited to attend the Closed Meeting.

  MOTION CARRIED

  Committee resumed in Public Meeting at 10:51 a.m. with Mayor Gondek in the Chair.

  ROLL CALL
  Councillor Carra, Councillor Chabot, Councillor Demong, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Wong, and Mayor Gondek.

  Absent for Roll Call: Councillor Pootmans

  
  
• Moved by Councillor Walcott

  That Committee rise and report.

  MOTION CARRIED

• People in attendance during the Closed Meeting discussions with respect to Report EC2021-1562:

  Clerks: K. Martin and L. Gibb. A/City Manager: C. Male. Advice: K. Black and M. Mahoney. External Advice: M. Luik and J. Rempel.

  Moved by Councillor Penner

  That with respect to Report EC2021-1562, the following be approved:

  That the Executive Committee recommends that Council:

  1. Receive this Report and Attachments for the 2020 Audited Financial Statements of the Business Revitalization Zones and Business Improvement Areas for the Corporate record; and
  2. Direct that the closed meeting discussions and Attachments 2 through 18 remain confidential pursuant to Section 16 (Disclosure harmful to business interests of a third party) of the Freedom of Information and Protection of Privacy Act, to be reviewed by 2036 December 14.

  For: (11)

  Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong

  MOTION CARRIED

  Committee then dealt with Item 6.1.

  
  

7.7

Response to the Climate Emergency Declaration Motions Arising (Verbal), EC2021-1692

This Item was dealt with following Item 7.5.

​A presentation entitled "Response to the Climate Emergency Declaration Motions Arising (Verbal)" was distributed with respect to Report EC2021-1692.

• Moved by Councillor Walcott

  That with respect to Verbal Report EC2021-1692, the following be approved:

  That the Executive Committee receive this presentation for the Corporate Record.

  For: (8)

  Councillor Carra, Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor Penner, Councillor Chabot, and Councillor Wong

  MOTION CARRIED

8.

ITEMS DIRECTLY TO COMMITTEE

8.1

REFERRED REPORTS

None

8.2

NOTICE(S) OF MOTION

8.2.1

Notice of Motion-Mitigating on-Street Racing Primarily After Hours, EC2021-1689

A revised Notice of Motion was distributed with respect to Notice of Motion EC2021-1689.

• Moved by Councillor Chabot

  That with respect to Revised Notice of Motion EC2021-1689, the following be approved:

  That Revised Notice of Motion EC2021-1689 be forwarded to the 2021 December 20 Combined Meeting of Council for consideration.

  For: (2)	Councillor Chabot, and Councillor Wong
  Against: (6)	Councillor Carra, Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor Pootmans, and Councillor Penner

  MOTION DEFEATED

  By General Consent, pursuant to Section 121 of the Procedure Bylaw 35M2017, Committee granted Councillor Pootmans' request to change their vote from the affirmative to the negative.

  
  

• The following Motion was dealt with following the vote on Item 8.2.2.

  Moved by Councillor Spencer

  Pursuant to Section 134(a) and (b) of the Procedure Bylaw 35M2017, Committee forward the defeated motion to Council for information.

  MOTION CARRIED

  Committee then deal with Item 12.

  
  

8.2.2

Notice of Motion-Building Accountability into the Declaration of a Climate Emergency and Call to Action-EC2021-1698

​The following documents were distributed with respect to Report EC2021-1698:

• Notice of Motion-Building Accountability into the Declaration of a Climate Emergency and Call to Action-EC2021-1698; and
• Notice of Motion Checklist-EC2021-1698.

• Moved by Councillor Walcott

  That with respect to Notice of Motion EC2021-1698, the following be approved:

  That Notice of Motion EC2021-1689 be forwarded to the 2021 December 20 Combined Meeting of Council for consideration.

  For: (7)

  Councillor Carra, Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor Penner, and Councillor Wong

  MOTION CARRIED

  Committee then returned to Item 8.2.1 to deal with the Motion from Councillor Spencer.

  
  

9.

URGENT BUSINESS

None

10.

CONFIDENTIAL ITEMS

10.1

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

None

10.2

URGENT BUSINESS

None

11.

BRIEFINGS

None

12.

ADJOURNMENT

• Moved by Councillor Pootmans

  That this meeting adjourn at 2:33 p.m.

  MOTION CARRIED

  The following items have been forwarded on to the 2021 December 20 Combined Meeting of Council:

  CONSENT

  • CIF Report Back-Calgary Economic Development Learning CITY Community Pilot, EC2021-1679
  • Reduced Implementation Timeline Privacy Program Strategic Plan, EC2021-1537
  • 2020 Audited Financial Statements for Business Revitalization Zones and Business Improvement Areas, EC2021-1562
  • Real Estate Working Group Update (Verbal), EC2021-1672

  ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

  • Amendment to Various Bylaws to Reflect Organization Realignment (C2021-1619), EC2021-1690
  • Financial Task Force Implementation Update, EC2021-1597
  • Notice of Motion-Mitigating on-Street Racing Primarily After Hours, EC2021-1689
  • Notice of Motion-Building Accountability into the Declaration of a Climate Emergency and Call to Action-EC2021-1698

  The next Regular Meeting of the Executive Committee is scheduled to be held on 2022 January 25 at 9:30 a.m.

  CONFIRMED BY COMMITTEE ON