MINUTES

SPC ON UTILITIES AND CORPORATE SERVICES

Meeting #:
Date:	Wednesday, July 17, 2019 at 9:30 A.m. - 10:00 P.m.
Location:	IN THE COUNCIL CHAMBER

PRESENT:

• Councillor W. Sutherland, Chair
• Councillor P. Demong. Vice-Chair
• Councillor G. Chahal
• Councillor D. Colley-Urquhart (Participated Remotely)
• Councillor J. Farkas
• Councillor D. Farrell
• Councillor S. Keating

ALSO PRESENT:

• Deputy City Manager B. Stevens
• A/Deputy City Clerk S. Muscoby
• Legislative Advisor L. Gibb

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1.

CALL TO ORDER

Councillor Sutherland called the Meeting to order at 9:33 a.m.

2.

OPENING REMARKS

Councillor Sutherland provided opening remarks.

3.

CONFIRMATION OF AGENDA

• MOTION
  Moved by Councillor Demong

  That the Agenda for the 2019 July 17 Regular Meeting of the Standing Policy Committee on Utilities and Corporate Services be confirmed.

  MOTION CARRIED

4.

CONFIRMATION OF MINUTES

4.1

Minutes of the Regular Meeting of the Standing Policy Committee on Utilities and Corporate Services, 2019 June 19

• MOTION
  Moved by Councillor Demong

  That the Minutes of the 2019 June 19 Regular Meeting of the Standing Policy Committee on Utilities and Corporate Services be confirmed.

  MOTION CARRIED

5.

CONSENT AGENDA

5.1

DEFERRALS AND PROCEDURAL REQUESTS

None

5.2

BRIEFINGS

5.2.1

Administrative Inquiry from Bowness Responsible Flood Mitigation Society to 2019 May 15 Standing Policy Committee on Utilities and Corporate Services, UCS2019-0935

5.2.2

Summary of Real Estate Transactions for the First Quarter 2019, UCS2019-0919

6.

POSTPONED REPORTS

None

7.

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

None

8.

ITEMS DIRECTLY TO COMMITTEE

8.1

REFERRED REPORTS

None

8.2

NOTICE(S) OF MOTION

None

9.

URGENT BUSINESS

None

10.

CONFIDENTIAL ITEMS

• MOTION
  Moved by Councillor Demong

  That pursuant to Sections 23 (Local public body confidences), 24 (Advice from officials), and 25 (Disclosure harmful to economic and other interests of the public body) of the Freedom of Information and Protection of Privacy Act, the Standing Policy Committee on Utilities and Corporate Services now recess at 9:38 a.m. to reconvene in Closed Meeting, in the Council Lounge to discuss the following confidential items:

  • 10.1.1 Proposed Amendment to Purchase and Sale (Downtown Commercial Core) – Ward 07 (399 9 AV SE), UCS2019-0916
  • 10.1.2 Encroachment Policy CS008 Review - Update, UCS2019-0914
  • 10.1.3 Status Update – Surplus School Sites, UCS2019-0926
  • 10.1.4 Proposed Disposition of an Easement – (Rocky Ridge) – Ward 01 (10211 Eamon RD NW, UCS2019-0915
  • 10.1.5 Proposed Sale – (Downtown Commercial Core) – Ward 08 (808 and 830 9 AV SW), UCS2019-0917
  • 10.1.6 Proposed Method of Disposition – (Bridgeland-Riverside) – Ward 09 (634 McDougall RD NE, UCS2019-0918

  ROLL CALL VOTE

  For: (7)

  Councillor Chahal, Councillor Colley-Urquhart, Councillor Farkas, Councillor Farrell, Councillor Keating, Councillor Sutherland, and Councillor Demong

  MOTION CARRIED

  Committee moved into Public Meeting at 10:30 a.m. with Councillor Southerland in the Chair.

  
  
• MOTION
  Moved by Councillor Demong

  That Committee rise and report.

  MOTION CARRIED

10.1

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

10.1.1

Proposed Amendment to Purchase and Sale (Downtown Commercial Core) – Ward 07 (399 9 AV SE), UCS2019-0916

People in attendance during the Closed Meeting discussions with respect to Report UCS2019-0916:
Administration: Clerk: L. Gibb, S. Muscoby.  Law: L. Lau. Advice: B. Stevens, J. Halfyard, R. Auclair, N. Domenie
Non-Administration: Advice: M. Brown, G. Furtado Observer: R. Knight

• MOTION
  Moved by Councillor Farrell

  That with respect to Report UCS2019-0916, the following be approved:
  That Council:

  1. Approve the Administration Recommendations contained in Report UCS2019-0916; and
  2. Direct that the Recommendations, Report and Attachments remain confidential pursuant to Sections 23 (Local public body confidences), 24 (Advice from officials) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, to be reviewed by 2029 May 01, except for Attachment 2, which shall remain confidential.
  MOTION CARRIED

10.1.2

Encroachment Policy CS008 Review - Update, UCS2019-0914

People in attendance during the Closed Meeting discussions with respect to Report UCS2019-0914:
Administration: Clerk: L. Gibb, S. Muscoby.  Law: L. Lau. Advice: B. Stevens, Observer: J. Halfyard, R. Auclair

• MOTION
  Moved by Councillor Demong

  That with respect to Report UCS2019-0914, the following be approved:
  That Council:

  1. Approve the Administration Recommendations contained in Report UCS2019-0914; and
  2. Direct that the Recommendations, Report and Attachments remain confidential pursuant to Sections 23 (Local public body confidences), 24 (Advice from officials) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, to be reviewed by 2020 January 31.
  MOTION CARRIED

10.1.3

Status Update – Surplus School Sites, UCS2019-0926

People in attendance during the Closed Meeting discussions with respect to Report UCS2019-0926:
Administration: Clerk:  L. Gibb, S. Muscoby.  Advice: N. Domenie Observer: J. Halfyard, R. Auclair

A document was received for the Corporate Record entitled "10.1.2 Status Update – Surplus School Sites" with respect to Report UCS2019-0926.

• MOTION
  Moved by Councillor Farrell

  That with respect to Report UCS2019-0926, the following be approved:
  That Council:

  1. Approve the Revised Recommendations contained in the document received for the corporate record to report UCS2019-0926; and
  2. Direct that the Revised Recommendations, Report and Attachments remain confidential pursuant to Sections 23 (Local public body confidences), 24 (Advice from officials) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, to be reviewed by 2025 July 31.
  MOTION CARRIED

10.1.4

Proposed Disposition of an Easement – (Rocky Ridge) – Ward 01 (10211 Eamon RD NW, UCS2019-0915

People in attendance during the Closed Meeting discussions with respect to Report UCS2019-0915:
Administration: Clerk: L. Gibb, S. Muscoby.  Advice: B. Stevens, J. Halfyard Observer: R. Auclair, J. Moisan

• MOTION
  Moved by Councillor Demong

  That with respect to Report UCS2019-0915, the following be approved:
  That Council:

  1. Approve the Administration Recommendations contained in Report UCS2019-0915; and
  2. Direct that the Recommendations, Report and Attachments remain confidential pursuant to Sections 23 (Local public body confidences), 24 (Advice from officials) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, to be reviewed by 2020 December 31.
  MOTION CARRIED

10.1.5

10.1.5 Proposed Sale – (Downtown Commercial Core) – Ward 08 (808 and 830 9 AV SW), UCS2019-0917

People in attendance during the Closed Meeting discussions with respect to Report UCS2019-0917:
Administration: Clerk: L. Gibb, S. Muscoby.  Advice: B. Stevens, J. Moisan Observer: J. Halfyard, R. Auclair

• MOTION
  Moved by Councillor Demong

  That with respect to Report UCS2019-0917, the following be approved:
  That Council:

  1. Approve the Administration Recommendations contained in Report UCS2019-0917; and
  2. Direct that the Recommendations, Report and Attachments remain confidential pursuant to Sections 23 (Local public body confidences), 24 (Advice from officials) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, to be reviewed 2029 December 31 (except for Attachments 4 and 5 which shall remain confidential).
  MOTION CARRIED

10.1.6

Proposed Method of Disposition – (Bridgeland-Riverside) – Ward 09 (634 McDougall RD NE Ward 09 (634 McDougall RD NE, UCS2019-0918

People in attendance during the Closed Meeting discussions with respect to Report UCS2019-0918:
Administration: Clerk: L. Gibb, S. Muscoby.  Advice: B. Stevens Observer: J. Halfyard, R. Auclair, J. Moisan

• MOTION
  Moved by Councillor Farkas

  That with respect to Report UCS2019-0918, the following be approved:
  That Council:

  1. Approve the Recommendation as outlined in Attachment 2;
  2. Direct that the Recommendations, Report and Attachments 1, 2, and 3 – remain confidential under Sections 23 (Local public body confidences), 24 (Advice from officials) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act until the sale transaction is closed.  To be reviewed by 2029 July 29.
  3. Direct that the Attachments 4 and 5 remain confidential pursuant Sections 23 (Local public body confidences), 24 (Advice from officials) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act.
  MOTION CARRIED

10.2

URGENT BUSINESS

None

11.

ADJOURNMENT

• MOTION
  Moved by Councillor Farrell

  That this meeting adjourn at 10:39 a.m.

  MOTION CARRIED

  THE FOLLOWING ITEMS HAVE BEEN FORWARDED TO THE 2019 JULY 29 COMBINED COUNCIL MEETING:

  CONFIDENTIAL ITEMS

  • 10.1.1 Proposed Amendment to Purchase and Sale (Downtown Commercial Core) – Ward 07 (399 9 AV SE), UCS2019-0916
  • 10.1.2 Encroachment Policy CS008 Review - Update, UCS2019-0914
  • 10.1.3 Status Update – Surplus School Sites, UCS2019-0926
  • 10.1.4 Proposed Disposition of an Easement – (Rocky Ridge) – Ward 01 (10211 Eamon RD NW, UCS2019-0915
  • 10.1.5 Proposed Sale – (Downtown Commercial Core) – Ward 08 (808 and 830 9 AV SW), UCS2019-0917
  • 10.1.6 Proposed Method of Disposition – (Bridgeland-Riverside) – Ward 09 (634 McDougall RD NE, UCS2019-0918

  The next regular Meeting of the Standing Policy Committee on Utilities and corporate Services is scheduled to be held on 2019 September 18, at 9:30 a.m.

  CONFIRMED BY COMMITTEE ON