MINUTES

COUNCIL SERVICES COMMITTEE

Monday, April 17, 2023 at 1:30 P.m. - 11:55 P.m.

ENGINEERING TRADITIONS COMMITTEE ROOM

PRESENT:

• Councillor A. Chabot, Chair
• Councillor S. Sharp, Vice-Chair (Remote Participation)
• Councillor R. Dhaliwal
• Councillor K. Penner
• Councillor T. Wong (Remote Participation)
• Councillor P. Demong (Remote Participation)
• Councillor R. Pootmans

ALSO PRESENT:

• City Clerk K. Martin
• Legislative Advisor C. Nelson

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1.

CALL TO ORDER

Councillor Chabot called the meeting to order at 1:39 p.m.

ROLL CALL

Councillor Sharp, Councillor Dhaliwal, Councillor Penner, Councillor Wong, Councillor Pootmans, and Councillor Chabot. 

2.

OPENING REMARKS

Councillor Chabot provided opening remarks and a traditional land acknowledgement.

3.

CONFIRMATION OF AGENDA

• Moved by Councillor Pootmans

  That the Agenda for the 2023 April 17 Regular Meeting of the Council Services Committee be confirmed.

4.

CONFIRMATION OF MINUTES

4.1

Minutes of the Regular Meeting of the Council Services Committee, 2023 March 1

• Moved by Councillor Penner

  That the Minutes of the 2023 March 1 Regular Meeting of the Council Services Committee be confirmed.

5.

CONSENT AGENDA

5.1

DEFERRALS AND PROCEDURAL REQUESTS

None

6.

POSTPONED REPORTS

None

7.

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

7.1

2024 – 2026 Ward Budget, CSC2023-0364

Councillor Sharp (Remote Member) left the meeting at 1:51 p.m.

Councillor Demong (Remote Member) joined the meeting at 1:53 p.m.

Councillor Sharp (Remote Member) joined the meeting at 1:58 p.m.

• Moved by Councillor Penner

  That with respect to Report CSC2023-0364, the following be approved, after amendment:

  That the Council Services Committee recommend that Council:

  1. Receive this Report, the 2024-2026 Ward Budget (Attachment 1), and the Summary of Ward Budget Councillor Engagement (Attachment 2) for the Corporate Record; and
  2. Direct Administration to bring forward an amended Ward Budget proposal for 2024 onwards to the 2023 June 8 Regular Meeting of the Council Services Committee.

  For: (7)

  Councillor Demong, Councillor Sharp, Councillor Pootmans, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal

  MOTION CARRIED

  Councillor Demong (Remote Member) left the meeting at 2:17 p.m.

  
  

7.2

Ward Community Event Fund Applications, CSC2023-0432

• Moved by Councillor Penner

  That with respect to Report CSC2023-0432, the following be approved, after amendment:

  That the Council Services Committee:

  1. Approve the following Ward Community Event Fund Grants as follows:

  Name of Applicant / Community Association ("CA")	Event	Ward	Grant Amount
  Confederation Park 55+ Activity Centre	50th Anniversary	4	$1,500.00
  Spruce Cliff CA	Neighbour Day & Beautification	6	$500.00
  Discovery House Family Violence Prevention Society	She Is... An International Women's Day	7	$500.00
  Eau Claire CA	Neighbourhood Engagement Afternoon	7	$500.00
  Good Companions 50 Plus Club	Summer Outdoor Concert Series	8	$300.00
  Beltline Neighbourhoods Association	Community Fridge	8	$900.00
  Next Step Ministries Society	Spring Celebration Fundraiser	12	$250.00
  Calgary Evergreen CA	Family Skate Day	13	$708.98
  Calgary Evergreen CA	Easter Egg Hunt	13	$535.00
  Calgary Ukrainian Festival	Calgary Ukrainian Festival	8 11 12	$250.00 $500.00 $250.00
  Perlin Foundation for Wellbeing	Spring Bliss: Mini-Mental Wellness Festival	8 9	$200.00 $200.00

  2. Direct that Confidential Attachment 1 be held confidential pursuant to Sections 17 (Disclosure harmful to personal privacy), 23 (Local public body confidences), and 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act; and
  3. Recommend that Council direct Administration to review the guidelines of the Ward Community Event Fund to improve clarity for applying organizations and groups, with particular respect to amounts requested and information about other City of Calgary grants.

   

  For: (6)

  Councillor Sharp, Councillor Pootmans, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal

  MOTION CARRIED

8.

ITEMS DIRECTLY TO COMMITTEE

8.1

REFERRED REPORTS

None

8.2

NOTICE(S) OF MOTION

None

9.

URGENT BUSINESS

None

10.

CONFIDENTIAL ITEMS

• Moved by Councillor Pootmans

  That pursuant to Sections 17 (Disclosure harmful to personal privacy), 19 (Confidential evaluations), and 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act, Committee now move into Closed Meeting, at 2:26 p.m. in the Engineering Traditions Committee Room, to discuss confidential matters with respect to the following Items:

  • 10.1.1 Cultural Brokers and Advice (Verbal), CSC2023-0424
  • 10.1.2 Personnel Update (Verbal), CSC2023-0455

  And further, that Dr. Emily Laidlaw, Ethics Advisor, be authorized to attend the Closed Meeting with respect to Item 10.1.1.

  For: (6)

  Councillor Sharp, Councillor Pootmans, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal

  MOTION CARRIED

  Councillor Sharp (Remote Member) left the meeting at 2:28 p.m. and joined at 3:12 p.m.

  Committee reconvened in public meeting at 3:13 p.m. with Councillor Chabot in the Chair.

  ROLL CALL

  Councillor Sharp, Councillor Wong, Councillor Penner, and Councillor Chabot

  Absent from Roll Call: Councillor Dhaliwal

  
  
• Moved by Councillor Penner

  That Committee rise and report.

  MOTION CARRIED

10.1

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

10.1.1

Cultural Brokers and Advice (Verbal), CSC2023-0424

People in attendance during the Closed Meeting discussions with respect to Confidential Verbal Report CSC2023-0424:

Clerks: K. Martin, C. Nelson, and C. Doi. Advice: M. Hulsker, L. Kongnetiman, T. Poucette, A. Wedderburn, and J. Fraser. External: E. Laidlaw.

A confidential presentation entitled "Continued Discussion on Racial Equity Brokers and Cultural Advice (Verbal)" was distributed with respect to Confidential Verbal Report CSC2023-0424.

• Moved by Councillor Penner

  That with respect to Confidential Verbal Report CSC2023-0424, the following be approved, after amendment:

  That the Council Services Committee:

  1. Direct that Closed Meeting discussions on Cultural Brokers and Advice and the confidential presentation be held confidential pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act, to be reviewed by 2024 March 1; and
  2. Forward the Confidential Presentation and Recommendations to the 2023 May 9 Regular Meeting of Council.

  For: (4)

  Councillor Sharp, Councillor Penner, Councillor Chabot, and Councillor Wong

  MOTION CARRIED

10.1.2

Personnel Update (Verbal), CSC2023-0455

​Administration in attendance during the Closed Meeting discussions with respect to Confidential Verbal Report CSC2023-0455:

Clerks: K. Martin, C. Nelson, and C. Doi. Advice: J. Fraser and S. Lancashire.

• Moved by Councillor Wong

  That with respect to Confidential Verbal Report CSC2023-0455, the following be approved:

  That the Council Services Committee direct that the Closed Meeting discussions be held confidential pursuant to Sections 17 (Disclosure harmful to personal privacy) and 19 (Confidential evaluations) of the Freedom of Information and Protection of Privacy Act.

  For: (4)

  Councillor Sharp, Councillor Penner, Councillor Chabot, and Councillor Wong

  MOTION CARRIED

10.2

URGENT BUSINESS

None

11.

BRIEFINGS

None

12.

ADJOURNMENT

• Moved by Councillor Sharp

  That this meeting adjourn at 3:18 p.m.

  MOTION CARRIED

  The following items have been forwarded to the 2023 April 25 Regular Meeting of Council:

  CONSENT

  • 2024 – 2026 Ward Budget, CSC2023-0364
  • Ward Community Event Fund Applications, CSC2023-0432

  The following item has been forwarded to the 2023 May 9 Regular Meeting of Council:

  • Cultural Brokers and Advice (Verbal), CSC2023-0424

  The next Regular Meeting of the Council Services Committee is scheduled to be held on 2023 June 8 at 9:30 a.m.

  CONFIRMED BY COMMITTEE ON