MINUTES

INTERGOVERNMENTAL AFFAIRS COMMITTEE

Meeting #:
Date:	Thursday, November 14, 2019 at 9:30 A.m. - 10:00 P.m.
Location:	LEGAL TRADITIONS COMMITTEE ROOM

PRESENT:

• Councillor G-C. Carra, Vice-Chair
• Councillor G. Chahal
• Councillor P. Demong
• Councillor J. Farkas
• Councillor R. Jones
• Councillor S. Keating

ABSENT:

• Mayor N. Nenshi, Chair, (Council Business)

ALSO PRESENT:

• Deputy City Manager B. Stevens
• Manager K. Cote
• Deputy City Clerk Andrew Brouwer
• Recorder A. de Grood

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1.

CALL TO ORDER

The Deputy City Clerk called the Meeting to order at 9:31 a.m.

2.

ELECTION OF VICE CHAIR

Following nomination procedures, Councillor Carra was elected Vice-Chair of the Standing Specialized Committee on Intergovernmental Affairs, by acclamation. 

3.

OPENING REMARKS

• Moved by Councillor Keating

  That Councillor Jones be elected as Acting Vice-Chair for today's meeting.

  MOTION CARRIED

4.

CONFIRMATION OF AGENDA

• Moved by Councillor Farkas

  That the Agenda for the 2019 November 14 Regular Meeting of the Intergovernmental Affairs Committee be confirmed after amendment, by adding the following Confidential items of Urgent Business, as follows:

  11.2.1 Potential Annexation from Foothills County, IGA2019-1486

  11.2.2 Provincial Relations, IGA2019-1487

  MOTION CARRIED

5.

CONFIRMATION OF MINUTES

5.1

Minutes of the Regular Meeting of the Intergovernmental Affairs Committee, 2019 October 17

• Moved by Councillor Jones

  That the Minutes of the 2019 October 17 Regular Meeting of the Intergovernmental Affairs Committee, be confirmed.
  
  

  MOTION CARRIED

6.

CONSENT AGENDA

6.1

DEFERRALS AND PROCEDURAL REQUESTS

None

6.2

BRIEFINGS

None

7.

POSTPONED REPORTS

None

8.

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

8.1

Federation of Canadian Municipalities (FCM) (Verbal) - IGA2019-1414

• Moved by Councillor Keating

  That with respect to the Verbal Report IGA2019-1414, the following be approved:

  That the Intergovernmental Affairs Committee receive the Verbal Presentation for the Corporate Record.

  MOTION CARRIED

8.2

Alberta Urban Municipalities Association (AUMA) (Verbal) - IGA2019-1415

• Moved by Councillor Demong

  That with respect to Verbal Report IGA2019-1415, the following be approved:

  That the Intergovernmental Affairs Committee receive the Verbal Presentation for the Corporate Record.

  MOTION CARRIED

8.3

Calgary Metropolitan Region Board (CMRB) (Verbal) - IGA2019-1416

• Moved by Councillor Keating

  That with respect to Verbal Report IGA2019-1416, the following be approved:

  That the Intergovernmental Affairs Committee receive the Verbal Presentation for the Corporate Record.

  MOTION CARRIED

8.4

Calgary Metropolitan Region Board (CMRB) - Land Use Committee (Verbal) - IGA2019-1418

• Moved by Councillor Chahal

  That with respect to Verbal Report IGA2019-1418, the following be approved:

  That the Intergovernmental Affairs Committee receive the Verbal Presentation for the Corporate Record.

  MOTION CARRIED

8.5

Calgary Metropolitan Region Board (CMRB) - Intermunicipal Servicing Committee (Verbal) - IGA2019-1419

• Moved by Councillor Chahal

  That with respect to Verbal Report IGA2019-1419, the following be approved:

  That the Intergovernmental Affairs Committee receive the Verbal Presentation for the Corporate Record.

  MOTION CARRIED

8.6

Intermunicipal Committees (IMC) (Verbal) - IGA2019-1423

• Moved by Councillor Demong

  That Verbal Report IGA2019-1423, Intermunicipal Committees (IMC), be tabled to the Closed Meeting portion of today's Meeting. 

  MOTION CARRIED

• That item 8.6 Verbal Report IGA2019-1423 be lifted from the table and dealt with at this time. 

  Administration in attendance during the Closed Meeting discussions with respect to Verbal Report IGA2019-1423:

  Clerks: A. Brouwer and A. DeGrood. Advice: B. Stevens, K. Cote, N. Younger. Observers: S. Deederly, E. Chrusch, N. Kuzmak, M. Surgenor-Sands, N. Schaefer, D. Shearer, D. Mercer, N. Zoldak, and F. Snyders.

  Moved by Councillor Demong

  That with respect to Verbal Report IGA2019-1423:

  That the Intergovernmental Affairs Committee:

  1. Receive the verbal presentation for the Corporate Record; and 

  2. Direct that Closed Meeting discussions and presentation remain confidential pursuant to sections 21 (disclosure harmful to intergovernmental relations).

  MOTION CARRIED

8.7

Interim Protocol for City-Initiated Challenges to the Calgary Metropolitan Region Board, IGA2019-1383

A presentation entitled "City-initiated Challenges to the Calgary Metropolitan Region Board", dated 2019 November 14, was distributed with respect to Report IGA2019-1383. 

• Moved by Councillor Keating

  That Intergovernmental Affairs Committee recommends that Council:

  1. Approve the proposed Interim Protocol for The City outlined in this report and Attachment 2; and
  2. Direct Administration to report back to Intergovernmental Affairs Committee with an update no later than Q1 2021.
  MOTION CARRIED

9.

ITEMS DIRECTLY TO COMMITTEE

9.1

REFERRED REPORTS

None

9.2

NOTICE(S) OF MOTION

None

10.

URGENT BUSINESS

None

11.

CONFIDENTIAL ITEMS

• Moved by Councillor Farkas

  That the Intergovernmental Affairs Committee move into Closed Meeting, at 10:05 a.m., to consider confidential matters with respect to the following items subject to Sections 16 (disclosure harmful to the business interests of a third party), 21 (disclosure harmful to intergovernmental relations), 24 (advice from officials), 25 (disclosure harmful to economic and other interests of a public body), 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act:

  • 8.6 Intermunicipal Committees (IMC) Verbal-IGA2019-1423;
  • 11.1.1 Town of Okotoks Water Servicing Update (Verbal)-IGA2019-1442;
  • 11.2.1 Potential Annexation from Foothills County(Verbal)-IGA2019-1487; and
  • 11.2.2 Provincial Relations(Verbal)-IGA2019-1486
  MOTION CARRIED

• Committee reconvened in Public at 11:00 a.m. with Councillor Carra in the Chair.

  Moved by Councillor Demong

  That the Committee rise and report. 

  MOTION CARRIED

11.1

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

11.1.1

Town of Okotoks Water Servicing Update (Verbal) - IGA2019-1442

• Administration in attendance during the Closed Meeting discussions with respect to Verbal Report IGA2019-1442:

  Clerks: A. Brouwer and A. DeGrood. Advice: B. Stevens, K. Cote, C. Bowen. Observers: S. Deederly, E. Chrusch, N. Kuzmak, M. Surgenor-Sands, N. Schaefer, M. VanHam, D. Shearer, D. Mercer, N. Younger, N. Zoldak, and F. Snyders. 

  Moved by Councillor Demong

  That with respect to Report IGA2019-1442, the following be approved:

  That the Intergovernmental Affairs Committee:

  1.Receive the Verbal Report for the Corporate Record; and 

  2.Direct that Closed Meeting discussions remain confidential pursuant to Sections 21 (disclosure harmful to intergovernmental relations), 25 (disclosure harmful to economic and other interests of a public body), and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act. 

  MOTION CARRIED

11.2

URGENT BUSINESS

11.2.1

Potential Annexation from Foothills County (Verbal), IGA2019-1487

Two confidential maps, that are to remain confidential pursuant to Sections 16 (disclosure harmful to the business interests of a third party), 21 (disclosure harmful to intergovernmental relations), 24 (advice from officials), and 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, were distributed with respect to Report IGA2019-1487.

Administration in attendance during the Closed Meeting discussions with respect to Verbal Report IGA2019-1487:

Clerks: A. Brouwer and A. DeGrood. Advice: B. Stevens, K. Cote, N. Younger. Observers: S. Deederly, E. Chrusch, N. Kuzmak, M. Surgenor-Sands, N. Schaefer, D. Shearer, D. Mercer, N. Zoldak, and F. Snyders.

• Moved by Councillor Demong

  That with respect to Report IGA2019-1487, the following be approved:

  That the Intergovernmental Affairs Committee:

  1. Receive the Verbal Report for the Corporate Record; and 

  2. Direct that Closed Meeting discussions and distributions remain confidential pursuant to Sections 16 (disclosure harmful to the business interests of a third party), 21 (disclosure harmful to intergovernmental relations), 24 (advice from officials), and 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, to be reviewed by 2021 October 17.

  MOTION CARRIED

11.2.2

Provincial Relations (Verbal), IGA2019-1486

• A public draft Notice of Motion entitled "Local Action for a Fair Deal Within Confederation", was distributed with respect to Report IGA2019-1486.

  Administration in attendance during the Closed Meeting discussions with respect to Verbal Report IGA2019-1486:

  Clerks: A. Brouwer and A. DeGrood. Advice: B. Stevens, K. Cote, and E. Chrusch. Observers: S. Deederly, N. Kuzmak, M. Surgenor-Sands, N. Schaefer, N. Younger, N. Zoldak, and F. Snyders. 

  That with respect to Report IGA2019-1486, the following be approved:

  That the Intergovernmental Affairs Committee:

  1. Receive the public draft Notice of Motion entitled "Local Action for a Fair Deal Within Confederation" as circulated to Committee for the Corporate Record.

  2. Receive the Verbal Report for the Corporate Record; and 

  3. Direct that the Closed Meeting discussions remain confidential pursuant to Section 21 (disclosure harmful to intergovernmental relations) of the Freedom of Information and Protection of Privacy Act. 

12.

ADJOURNMENT

• Moved by Councillor Jones

  That this meeting adjourn at 11:05 a.m.

  MOTION CARRIED

  THE FOLLOWING ITEMS HAVE BEEN FORWARDED TO THE 2019 DECEMBER 16 COMBINED MEETING OF COUNCIL:

  CONSENT:

  Interim Protocol for City-Initiated Challenges to the Calgary Metropolitan Region Board- IGA2019-1383

  
  The next Regular Meeting of the Intergovernmental Affairs Committee is scheduled to be held on 2019 December 12 at 9:30 a.m.

  CONFIRMED BY COMMITTEE ON