PRESENT:

Councillor R. Pootmans, Chair

Councillor E. Woolley, Vice-Chair

Councillor J. Magliocca

Councillor W. Sutherland

Citizen Representative B. Day

Citizen Representative B. Fitzsimmons

Citizen Representative R. Ghosh

ALSO PRESENT:

Chief Financial Officer E. Sawyer

City Auditor K. Palmer

Executive Assistant P. Frank

External Auditor H. Gill

Legislative Assistant J. Dubetz

1.

CONFIRMATION OF AGENDA

AMENDMENT, Moved by Councillor Magliocca, that the Agenda for today’s Meeting be amended by adding an item of Urgent Business, In Camera, entitled “Attainable Homes Presentation – Verbal, AC2015-0309”.

CARRIED

CONFIRM AGENDA, AS AMENDED, Moved by Councillor Woolley, that the Agenda for the 2015 March 12 Regular Meeting of the Audit Committee be confirmed, as amended, as follows:

ADD URGENT BUSINESS IN CAMERA:

ATTAINABLE HOMES PRESENTATION – VERBAL, AC2015-0309

CARRIED

2.

CONFIRMATION OF MINUTES

2.1

MINUTES OF THE REGULAR MEETING OF THE AUDIT COMMITTEE,

2015 FEBRUARY 19.

CONFIRM MINUTES, Moved by Mr. Day, that the Minutes of the 2015 February 19 Regular Meeting of the Audit Committee be confirmed.

CARRIED

3.

NEW BUSINESS

3.1

SEWER CAPACITY MANAGEMENT PROCESSES AUDIT, AC2015-0146

APPROVE, Moved by Councillor Sutherland, that the Administration Recommendations contained in Report AC2015-0146 be approved, as follows:

1.   That Audit Committee receive this report for information; and

2.   That Audit Committee recommend that Council receive this report for information. 

CARRIED

3.2

AUDIT COMMITTEE NARRATIVE FOR THE CITY'S 2014 ANNUAL REPORT, AC2015-0290

DISTRIBUTION

At the request of the Executive Assistant to the Audit Committee and with the concurrence of the Chair, the Legislative Assistant distributed copies of a Revised Attachment, with respect to Report AC2015-0290.

AMENDMENT, Moved by Councillor Woolley, that with respect to Report AC2015-0290, the Revised Attachment be amended on Page 1, third paragraph, by deleting the words “the integrity of”, following the words “This external audit function adds assurance to”.

CARRIED

APPROVE, AS AMENDED, Moved by Mr. Ghosh, that the Administration Recommendation contained in Report AC2015-0290 be approved, as amended, as follows:

That Audit Committee approves the Audit Committee’s narrative for The City’s 2014 Annual Report as per the Revised Attachment, after amendment as follows:

On Page 1, third paragraph,

By deleting the words “the integrity of”, following the words “This external audit function adds assurance to”.

On Page 2, final paragraph,

By deleting the words “has been successful in ensuring that”, following the words “The Audit Committee”, and by substituting with the words “believes that it has”.

CARRIED

3.3

AUDIT COMMITTEE MONTHLY STATUS REPORT, AC2015-0291

APPROVE, Moved by Mr. Fitzsimmons that the Administration Recommendation contained in Report AC2015-0291 be approved, as follows:

That Audit Committee receives this report for information.

CARRIED

4.

IN CAMERA ITEMS

IN CAMERA, Moved by Mr. Ghosh that in accordance with Section 197(2) of the Municipal Government Act and Sections 16(1), 24(1)(a)(b) and (c) and 25(1)(b) and (c) of the Freedom of Information and Protection of Privacy Act, the Audit Committee move in camera, at

10:03 a.m., in order to consider several confidential matters.

CARRIED

The Audit Committee moved into public session at 11:48 a.m. with Councillor Pootmans in the Chair.

RISE AND REPORT, Moved by Mr. Day, that the Audit Committee rise and report.

CARRIED

4.1

2015 LAW DEPARTMENT LEGAL COMPLIANCE, CLAIMS AND RISK MANAGEMENT REPORT, AC2015-0268

DISTRIBUTION

At the request of Administration and with the concurrence of the Chair, the Legislative Assistant distributed copies, In Camera, of an infographic entitled “The City of Calgary Law Department”, with respect to Report AC2015-0268.

APPROVE, Moved by Mr. Fitzsimmons, that the Administration Recommendation contained in Report AC2015-0268 be approved, as follows:

That Audit Committee recommend that Council receive this report for information and direct that Attachment 2 remain confidential pursuant to Sections 25(1)(b) and (c) of the Freedom of Information and Protection of Privacy Act.

CARRIED

4.2

AUDIT FORUM - VERBAL REPORT, AC2015-0285

APPROVE, Moved by Councillor Magliocca, that with respect to Report AC2015-0285 the following be approved:

That the Audit Committee:

1.    Receive the Audit Forum - Verbal Report, for information; and

2.    Keep the Verbal Report and In Camera discussions confidential pursuant to Sections 16(1) and 24(1)(a)(b) and (c) of the Freedom of Information and Protection of Privacy Act.

CARRIED

4.3

EXTERNAL AUDITOR - VERBAL REPORT, AC2015-0286

No Report was given.

4.4

CITY AUDITOR - VERBAL REPORT, AC2015-0278

APPROVE, Moved by Mr. Day, that with respect to Report AC2015-0278 the following be approved:

That the Audit Committee:

1.    Receive the City Auditor - Verbal Report, for information; and

2.    Keep the Verbal Report and In Camera discussions confidential pursuant to Sections 24(1)(a)(b) and (c) of the Freedom of Information and Protection of Privacy Act.

CARRIED

4.5

CHIEF FINANCIAL OFFICER - VERBAL REPORT, AC2015-0287

No Report was given.

4.6

CHAIR OF AUDIT COMMITTEE - VERBAL REPORT, AC2015-0288

No Report was given.

5.

URGENT BUSINESS

5.1

ATTAINABLE HOMES PRESENTATION - VERBAL, AC2015-0309

APPROVE, Moved by Mr. Ghosh, that with respect to Report AC2015-0309 the following be approved:

That the Audit Committee:

1.    Reconsiders Recommendation 2 as contained in Report AC2014-0895;

CARRIED

APPROVE, Moved by Mr. Ghosh, that with respect to Report AC2015-0309 the following be approved:

That the Audit Committee:

2.    Approve the Attainable Homes’ next presentation will be at their scheduled annual presentation to Audit Committee date in July 2015; and

3.    Keep the Verbal Report and In Camera discussions confidential pursuant to Sections 24(1)(a) and 25(1)(b) and (c) of the Freedom of Information and Protection of Privacy Act.

CARRIED

6.

ADJOURNMENT

ADJOURN, Moved by Mr. Fitzsimmons, that this meeting adjourn at 11:52 a.m.

CARRIED

CONFIRMED BY COMMITTEE ON 2015 APRIL 23.

Sgd:  R. Pootmans                                                     Sgd:  J. Dubetz

   CHAIR                                                                        LEGISLATIVE ASSISTANT

THE FOLLOWING ITEMS HAVE BEEN FORWARDED TO THE 2015 MARCH 30 REGULAR MEETING OF COUNCIL:

CONSENT:

SEWER CAPACITY MANAGEMENT PROCESSES AUDIT, AC2015-0146

2015 LAW DEPARTMENT LEGAL COMPLIANCE, CLAIMS AND RISK MANAGEMENT REPORT, AC2015-0268

The next Regular Meeting of the Audit Committee has been scheduled to be held on 2015 April 23 at 9:30 AM.