Committee Minutes

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MINUTES

 

Legislative Governance Task Force

HELD 2014 October 14 AT 1:15 PM

(AT THE CALL OF THE CHAIR)

IN THE Legal Traditions Committee Room

 

 

PRESENT:

Mayor N. Nenshi, Chair

Councillor A. Chabot (PUD Chair)

Councillor D. Colley-Urquhart (CPS Chair)

Councillor R. Jones (UCS Chair)

Councillor S. Keating (T&T Chair)

Councillor R. Pootmans (Audit Chair)

Councillor J. Stevenson (Councillor-at-Large)

ALSO PRESENT:

City Clerk S. Gray

City Solicitor G. Cole

Assistant City Clerk B. Hilford

 

This meeting was conducted in accordance with the Procedure Bylaw 44M2006, as amended.

 

1.

CONFIRMATION OF AGENDA

 

 

AMENDMENT, Moved by Councillor Colley-Urquhart, that the Agenda for today’s Meeting be amended by adding an item of Urgent Business, entitled “Committee Structure (Verbal), VR2014-0075”.

 

CARRIED

 

 

 

 

 

CONFIRM AGENDA, AS AMENDED, Moved by Councillor Jones, that the Agenda for the 2014 October 14 Regular Meeting of the Legislative Governance Task Force be confirmed, as amended, as follows:

 

ADD URGENT BUSINESS

 

COMMITTEE  STRUCTURE (VERBAL), VR2014-0075

 

 

CARRIED

 

 

2.

CONFIRMATION OF MINUTES

 

 

2.1

MINUTES OF THE REGULAR MEETING OF THE LEGISLATIVE GOVERNANCE TASK FORCE, 2014 SEPTEMBER 02

 

CONFIRM MINUTES, Moved by Councillor Jones, that the Minutes of the

2014 September 02 Regular Meeting of the Legislative Governance Task Force be confirmed.

 

 

 

CARRIED

 

 

3.

NEW BUSINESS

 

3.1

PROPOSED DISCLOSURE POLICY FOR MEMBERS OF COUNCIL,

            LGT2014-0834

 

IN CAMERA, Moved by Councillor Stevenson, that, in accordance with Section 197 of the Municipal Government Act, and Sections 24(1)(a) and (b) of the Freedom of Information and Protection of Privacy Act, Committee now move In Camera at 1:32 p.m., in order to consider a legal matter with respect to Report LGT2014-0834.

 

 

CARRIED

 

The Legislative Governance Task Force moved into public session at 1:40 p.m., with Mayor Nenshi in the Chair.

 

RISE WITHOUT REPORTING, Moved by Councillor Pootmans, that the Committee rise without reporting.

 

 

CARRIED

 

DISTRIBUTION

 

At the request of Councillor Colley-Urquhart, and with the concurrence of the Mayor, the City Clerk distributed copies of two confidential documents with respect to Report

LGT2014-0834, which are to remain confidential under Sections 24(1)(a) and (b) of the Freedom of Information and Protection of Privacy Act.

 

APPROVE, Moved by Councillor Pootmans, that the Administration Recommendations contained in Report LGT2014-0834 be approved, after amendment, as follows:

 

That the Legislative Governance Task Force:

 

1.   Receive for information the results of stakeholder engagement (Attachment 1);

 

2.   Reconsider the Legislative Governance Task Force decision, approved at the 2013 May

23 Meeting of the Legislative Governance Task Force, that the disclosure be due on the

      first of December each year.

 

3.   Reconsider the Legislative Governance Task Force decision, approved at the 2013 May

23 Meeting of the Legislative Governance Task Force, to allow for exact property

addresses to be available to Administration under various privacy provisions under the

Freedom of Information and Protection of Privacy Act; and

 

4.   Direct that Attachment 1 remain confidential pursuant to Sections 24(1)(a) and (b) of the

      Freedom of Information and Protection of Privacy Act until October 2029.

 

That the Legislative Governance Task Force recommend that Council:

 

1.   Adopt the proposed Disclosure Policy for Members of Council; and

 

2.   Direct that Attachment 1 remain confidential pursuant to Sections 24(1)(a) and (b) of the

Freedom of Information and Protection of Privacy Act until October 2029.

 

And further that the In Camera discussions remain confidential pursuant to Sections 24(1)(a) and (b) of the Freedom of Information and Protection of Privacy Act.

 

 

ROLL CALL VOTE:

 

For:

R. Pootmans, N. Nenshi

 

Against:

A. Chabot, D. Colley-Urquhart, R. Jones, S. Keating, J. Stevenson

 

MOTION LOST

 


 

FORWARD LOST MOTION

 

Pursuant to Section 155 (7) (a) and (b) of the Procedure Bylaw 44M2006, as amended, Mayor Nenshi requested that the lost motion with respect to Report LGT2014-0834 be forwarded to Council for information.

 

FILE, Moved by Councillor Stevenson, that with respect to Report LGT2014-0834, the Legislative Governance Task Force recommends that Council file the Report and Recommendations, and that the In Camera discussions and distributions remain confidential pursuant to Sections 24(1)(a) and (b) of the Freedom of Information and Protection of Privacy Act.

 

 

Opposed:  R. Pootmans, N. Nenshi

 

CARRIED

 

 

4.

URGENT BUSINESS

 

4.1

COMMITTEE STRUCTURE (VERBAL), VR2014-0075

 

APPROVE, Moved by Councillor Colley-Urquhart, that the Legislative Governance Task Force receive Report, Committee Structure (Verbal), VR2014-0075, for information.

 

 

CARRIED

 

5.

ADJOURNMENT

 

ADJOURN, Moved by Councillor Jones, that this meeting adjourn at 1:49 p.m.

 

 

 

CARRIED

 

 

CONFIRMED BY COMMITTEE ON

 

 

 

 

 

 

 

MAYOR                                                                         CITY CLERK

 

 

THE FOLLOWING ITEM HAS BEEN FORWARDED TO THE 2014 NOVEMBER 03 COMBINED MEETING OF COUNCIL:



OTHER

(The following Report contains oppositions and accordingly, it should be voted on separately.)

 

PROPOSED DISCLOSURE POLICY FOR MEMBERS OF COUNCIL,

            LGT2014-0834

 

 

The next Regular Meeting of the Legislative Governance Task Force has been scheduled to be held on 2014 December 09 immediately following adjournment of the Priorities and Finance Committee.