PRESENT:

Mayor N. Nenshi, Chair

Councillor W. Sutherland, Vice-Chair

Councillor A. Chabot (PUD Chair)      

Councillor D. Colley-Urquhart (CPS Chair)

Councillor P. Demong (UCS Chair)

Councillor S. Keating (T&T Chair)

Councillor E. Woolley (Audit Chair & CPS Alternative)

ALSO PRESENT:

Deputy City Manager B. Stevens

Chief Financial Officer E. Sawyer

Acting City Clerk K. Martin

1.

CONFIRMATION OF AGENDA

AMENDMENT, Moved by Councillor Sutherland, that the Agenda for today’s Meeting be amended by adding an item of Urgent Business, In Camera, 6.1, entitled “Recognition Presentation to the 2016 December 19, Regular Meeting of Council, VR2016-0066”.

CARRIED

CONFIRM AGENDA, AS AMENDED, Moved by Councillor Woolley, that the Agenda for the 2016 December 13 Regular Meeting of the Priorities and Finance Committee be confirmed, as amended, as follows:

ADD URGENT BUSINESS, IN CAMERA:

6.1    RECOGNITION PRESENTATION TO THE 2016 DECEMBER 19, REGULAR MEETING OF COUNCIL, VR2016-0066

CARRIED

2.

CONFIRMATION OF MINUTES

2.1

MINUTES OF THE REGULAR MEETING OF THE PRIORITIES AND FINANCE COMMITTEE, 2016 NOVEMBER 15

CONFIRM MINUTES, Moved by Councillor Sutherland, that the Minutes of the Regular Meeting of the Priorities and Finance Committee, held on 2016 November 15, be confirmed.

CARRIED

3.

ITEMS FROM ADMINISTRATION AND COMMITTEES

3.1

OFF-SITE LEVIES FUNDING TIMELINE EXTENSION FOR CALGARY WINTER LACROSSE ASSOCIATION, MUNICIPAL RESERVE SITE IN OGDEN, PFC2016-0894

TABLE, Moved by Councillor Sutherland, that Report PFC2016-0894 be tabled to be dealt with at today’s In Camera Portion.

CARRIED

Note: This item was discussed during the In Camera portion of today’s Agenda pursuant

to Section 24(1)(a) of the Freedom of Information and Protection of Privacy Act.

APPROVE, Moved by Councillor Sutherland, that the Administration Recommendations contained in Report PFC2016-0894 be approved, after amendment, as follows:

That the Priorities and Finance Committee recommend:

1.   That Council extend the date for a one-time funding expenditure of up to $1.3 Million from the Reserve for Future Capital (RFC) to cover the off-site levies for the Ogden Parcel located at 2720 80 Avenue SE on behalf of the Calgary Winter Lacrosse Association (CWLA); subject to a successful due diligence review of the project and compliance with all City requirements, including the Green Line South East LRT Transit Oriented Development Planning, from no later than 2016 December to no later than 2017

December.

2.   Report PFC2016-0894 be sent to the 2016 December 19 Regular Meeting of Council as an item of Urgent Business.

And further, that the In Camera discussions remain confidential pursuant to Section 24(1)(a) of the Freedom of Information and Protection of Privacy Act.

CARRIED

3.2

CALGARY MUNICIPAL LAND CORPORATION – INTERNAL LOAN REQUEST, PFC2016-0881

APPROVE, Moved by Councillor Sutherland, that the Administration Recommendations contained in Report PFC2016-0881 be approved, as follows:

That the Priorities and Finance Committee:

1.   Direct Administration to prepare a Loan Bylaw 50M2016 to support a loan of up to $57.5

      million for a period ending not later than 2020 December 31 and;

2.   Direct the Report and Loan Bylaw 50M2016 be forwarded to the 2016 December 19

      Council as an item of urgent business and;

3.   Recommend Council give first Reading to Loan Bylaw 50M2016.

CARRIED

3.3

2016 TRIENNIAL RESERVES REVIEW REPORT, PFC2016-0796

DISTRIBUTION

At the request of the Administration and with the concurrence of the Chair, the Acting City Clerk distributed copies of a PowerPoint presentation entitled “Triennial Reserve Review, dated 2016 December 13”, with respect to Report PFC2016-0796.

RECESS, Moved by Councillor Woolley, that the Priorities and Finance Committee now recess at 10:28 a.m. to reconvene at the call of the Chair, in order to resolve technical difficulties with Chamber audio. 

CARRIED

The Priorities and Finance Committee reconvened at 10:35 a.m., with Mayor Nenshi in the Chair.

APPROVE, Moved by Councillor Sutherland, that the Administration Recommendations contained in Report PFC2016-0796 be approved, as follows, and further, as corrected in Attachment 2, on Page 11 of 25, under the Section, Special Reporting Requirements, second sentence, by deleting the words “Land & Asset Strategy Committee (LASC)” following the words “Reporting to” and by substituting the words “SPC on Utilities and Corporate Services”:

That the Priorities and Finance Committee recommends that Council:

1.   Approve the changes to reserves as outlined in Attachment 1 and Attachment 2, as corrected; and

2.   Approve the list of reserves to be reviewed in 2017 as outlined in Attachment 3.

CARRIED

3.4

PROGRESS REPORT UPDATE - STAGE GATING, CAPITAL AND CONTINGENCY, PFC2016-0853

APPROVE, Moved by Councillor Sutherland, that the Administration Recommendations contained in Report PFC2016-0853 be approved, after amendment, as follows:

That the Priorities and Finance Committee recommend that:

1.    Report PFC2016-0853 be sent to the 2016 December 19 Regular Meeting of Council as an item of Urgent Business; and

2.    That Council direct the Administration to continue its work regarding the implementation of a capital budgeting process that aligns to the stage gating, project risk management, estimation and contingency standards and report back to the Priorities and Finance Committee prior to the end of December 2017.

CARRIED

3.5

STATUS OF OUTSTANDING MOTIONS AND DIRECTIONS, PFC2016-0935

APPROVE, Moved by Councillor Sutherland, that the Administration Recommendation contained in Report PFC2016-0935 be approved, as follows:

That the Priorities and Finance Committee receive this report for information.

CARRIED

4.

URGENT BUSINESS

No items of Urgent Business were added to today’s Meeting.

IN CAMERA, Moved by Councillor Sutherland, that in accordance with Section 197 of the Municipal Government Act and Section 24(1)(a) of the Freedom of Information and Protection of Privacy Act, the Priorities and Finance Committee move In Camera, at

11:16 a.m. in order to consider several confidential matters.

CARRIED 

The Priorities and Finance Committee moved into public session at 11:25 a.m. with Mayor Nenshi in the Chair.

RISE AND REPORT, Moved by Councillor Keating, that the Priorities and Finance Committee rise and report.

CARRIED

5.

IN CAMERA ITEMS

5.1

AWARD PRESENTATION TO THE 2016 DECEMBER 19, REGULAR MEETING OF COUNCIL, PFC2016-0955 (REVISED)

DISTRIBUTION

With the concurrence of the Mayor, the Acting City Clerk distributed copies of Revised Report PFC2016-0955, which is to remain confidential pursuant to Section 24(1)(a) of the Freedom of Information and Protection of Privacy Act.

APPROVE, Moved by Councillor Demong, that with respect to Revised Report

PFC2016-0955, the following be approved:

That the Priorities and Finance Committee recommends:

1.    That a Presentation be added to the 2016 December 19 Regular Meeting of Council Agenda; and

2.    That the Report and In Camera discussions and distribution remain confidential pursuant to Section 24(1)(a) of the Freedom of Information and Protection of Privacy Act.

CARRIED

6.

URGENT BUSINESS IN CAMERA

6.1

RECOGNITION PRESENTATION TO THE 2016 DECEMBER 19, REGULAR MEETING OF COUNCIL, VR2016-0066

APPROVE, Moved by Councillor Woolley, that with respect to Report PFC2016-0955, the following be approved:

That the Priorities and Finance Committee recommends:

1.    That a Presentation be added to the 2016 December 19 Regular Meeting of Council Agenda; and

2.    That the Report and In Camera discussions remain confidential pursuant to Section 24(1)(a) of the Freedom of Information and Protection of Privacy Act.

CARRIED

7.

ADJOURNMENT

ADJOURN, Moved by Councillor Chabot that this meeting adjourn at 11:27 a.m.

CARRIED

CONFIRMED BY COMMITTEE ON 2017 JANUARY 31

Sgd. N. Nenshi                                                            Sgd. K. Martin

   MAYOR                                                                      ACTING CITY CLERK

OFF-SITE LEVIES FUNDING TIMELINE EXTENSION FOR CALGARY WINTER LACROSSE ASSOCIATION, MUNICIPAL RESERVE SITE IN OGDEN, PFC2016-0894

CALGARY MUNICIPAL LAND CORPORATION – INTERNAL LOAN REQUEST, PFC2016-0881

PROGRESS REPORT UPDATE - STAGE GATING, CAPITAL AND CONTINGENCY,

PFC2016-0853

CONSENT:

2016 TRIENNIAL RESERVES REVIEW REPORT, PFC2016-0796

The next Regular Meeting of the Priorities and Finance Committee has been scheduled to be held on 2017 January 10 at 9:30 AM.