Committee Minutes

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MINUTES

 

Priorities and Finance Committee

HELD 2014 October 28 AT 9:30 AM

IN THE Engineering Traditions Committee Room

 

PRESENT:

Mayor N. Nenshi, Chair

Councillor W. Sutherland (Vice-Chair)

Councillor A. Chabot (PUD Chair)

Councillor P. Demong (UCS Chair)

Councillor S. Chu (T&T Alternate)

*Councillor D. Farrell

*Councillor J. Magliocca

*Councillor R. Pootmans

*Councillor J. Stevenson

 

ALSO PRESENT:

City Manager J. Fielding

Chief Financial Officer E. Sawyer

General Manager S. Dalgleish

General Manager M. Logan

General Manager R. Pritchard

General Manager R. Stanley

General Manager B. Stevens

Acting City Clerk B. Hilford

 

This meeting was conducted in accordance with the Procedure Bylaw 44M2006, as amended.

 

1.

CONFIRMATION OF AGENDA

                                          

AMENDMENT, Moved by Councillor Demong, that the Agenda for today’s Meeting, be amended, by adding an item of Urgent Business, In Camera, entitled “Personnel Item (Verbal), VR2014-0078”.

 

 

 

CARRIED

 

           

CONFIRM AGENDA, AS AMENDED, Moved by Councillor Sutherland, that the Agenda for the Regular Meeting of the Priorities and Finance Committee, 2014 October 28, be confirmed, as amended, as follows:

 

ADD URGENT BUSINESS, IN CAMERA:

 

PERSONNEL ITEM (VERBAL), VR2014-0078

 

 

 

 

CARRIED

 

 

DECLARATIONS OF INTEREST

 

*Following Confirmation of the Agenda, Councillors Magliocca, Pootmans and Stevenson notified the Chair of a particular interest in all items on today’s Agenda and were entitled to count towards the quorum and vote on the items.

 

 

2.

CONFIRMATION OF MINUTES

 

2.1

MINUTES OF THE REGULAR MEETING OF THE PRIORITIES AND FINANCE COMMITTEE, 2014 OCTOBER 14

 

 

CONFIRM MINUTES, Moved by Councillor Chabot, that the Minutes for the Regular Meeting of the Priorities and Finance Committee, 2014 October 14, be confirmed.

 

 

 

 

CARRIED

 

3.

NEW BUSINESS

 

3.1

ADVISORY COMMITTEE ON ACCESSIBILITY AWARD PRESENTATIONS TO COUNCIL, PFC2014-0853

 

APPROVE, Moved by Councillor Sutherland, that with respect to Report PFC2014-0853, the Priorities and Finance Committee approve the following Advisory Committee on Accessibility Presentations to be added to the 2014 December 08 Combined Meeting of Council:

 

  • Advocacy Award;  
  • Access Recognition Award; and
  • Ella Anderson Accessible Transportation Award.

 

 

CARRIED


 

3.2

ADVANCING GROWTH: EAST AND WEST KEYSTONE FINANCING AND FUNDING PROPOSALS, PFC2014-0844

 

DECLARATION OF INTEREST

 

*Councillor Farrell notified the Chair of a particular interest in all remaining items on today’s Agenda and was entitled to count towards the quorum and vote on the items.

 

DISTRIBUTIONS

 

At the request of the Administration and with the concurrence of the Mayor, the Acting City Clerk distributed copies of Revised Pages 1 and 2 of Report PFC2014-0844 and a powerpoint presentation entitled “East and West Keystone Funding and Financing Proposals”, dated 2014 October 28, with respect to Report PFC2014-0844.

 

AMENDMENT, Moved by Councillor Stevenson, that Recommendation 2 e. contained in Revised Page 2 of Report PFC2014-0844 be amended by adding the word “incremental”  following the words “East and West Keystone Financing and Funding Proposals only if provisions for the payment of”.

 

CARRIED

 

 

APPROVE, AS AMENDED, Moved by Councillor Chabot, that the Administration Recommendations contained in Revised Pages 1 and 2  of Report PFC2014-0844, be approved, as amended, as follows:

 

That the Priorities and Finance Committee:

 

1.    Direct Administration to prepare the following bylaws for East and West Keystone according to the terms outlined and attach them to this report prior to going to the 2014 November 17 Regular Meeting of Council:

 

a.  Borrowing Bylaw 12B2014 for the interim debt required to a maximum amount of $25.8 million in self-supported debt for East Keystone;

 

b.  Borrowing Bylaw 13B2014 for the long-term debt required to a maximum amount of $25.8 million in self-supported debt for East Keystone;

 

c. Borrowing Bylaw 14B2014 for the interim debt required to a maximum amount of

     $10.5 million in self-supported debt for West Keystone;

 

d. Borrowing Bylaw 15B2014 for the long-term debt required to a maximum amount of

     $10.5 million in self-supported debt for West Keystone;

 

e. Borrowing Bylaw 16B2014 for the interim debt required to a maximum amount of $6.7

     million in self-supported debt for East and West Keystone combined;

 

f.   Borrowing Bylaw 17B2014 for the long-term debt required to a maximum amount of

     $6.7 million in self-supported for East and West Keystone combined.

 

2.    Recommend that Council:

 

a. Approve capital budget appropriations for 2015 in programs 895-000 (Collection      Network) of $15.4 million, and 897-000 (Drainage Facilities & Network) of $10.4      million for East Keystone funded by self supported debt;

 

b. Approve capital budget appropriations for 2015 in programs 895-000 (Collection      Network) of $8.8 million, and 897-000 (Drainage Facilities & Network) of $1.7

     million for West Keystone funded by self supported debt;

 

c. Approve capital budget appropriations for 2015 in program 892-000 (Water      Distribution Network) of $6.7 million for both East and West Keystone funded by

     self supported debt;

 

       d. Approve exceeding the drainage debt servicing limit of 40 percent of revenues from 2014 – 2024 to a maximum of 53 percent for the sole purpose of entering into Construction and Financing Agreements associated with the East and West             Keystone Financing and Funding Proposals;

 

       e. Direct Administration to finalize and execute the Construction and Financing Agreements associated with the East and West Keystone Financing and Funding             Proposals only if provisions for the payment of incremental operating costs by the developers are included in the agreements;

 

     f. Give first reading to the proposed Bylaw 12B2014, Bylaw 13B2014, Bylaw 14B2014, Bylaw 15B2014, Bylaw 16B2014 and Bylaw 17B2014 for interim and long-term debt for East and West Keystone and withhold second and third reading pending the             execution of the Construction and Financing Agreements associated with the East     and West Keystone Financing and Funding Proposals.

 

 

 

 

Opposed:  D. Farrell

 

CARRIED

 


 

3.3

IMPLEMENTATION PLAN FOR RIVER FLOOD MITIGATION AND ESTABLISHING CORPORATE RESILIENCY, PFC2014-0777

 

 

APPROVE, Moved by Councillor Sutherland, that the Administration Recommendations contained in Report PFC2014-0777, be approved, as follows:

 

That the Priorities and Finance Committee recommends that Council:

 

1.   Forward this report to the November Council budget deliberations of the 2015-2018 Action Plan;

 

2.   Recommend that Council approve the program funding and FTE requests based on the

information in Attachment 2 related to flood mitigation and Corporate resiliency at the

November Council budget deliberations of the 2015-2018 Action Plan; and

 

3.   Recommend that Council approve Administration’s request to defer the status update for

      Corporate activities underway in response to the Expert Management Panel on River Flood Mitigation’s recommendations to report back no later than 2015 Q2 to Utilities and Corporate Services Committee as part of the first annual report on flood resilience.

 

 

 

 

Opposed:  A. Chabot

 

CARRIED

 

CHANGE TIME OF SCHEDULED RECESS, Moved by Councillor Sutherland, the scheduled time of the 12:00 p.m. recess be changed in order that the Committee may complete the remaining items on today’s Agenda.

CARRIED

 

 

3.4

INVENTORY OF TAX AND UTILITY ASSISTANCE PROGRAMS, PFC2014-0831

 

 

APPROVE, Moved by Councillor Sutherland, that the Administration Recommendation contained in Report PFC2014-0831, be approved, as follows:

 

That the Priorities and Finance Committee recommends that Council receive this report for information.

 

 

 

 

CARRIED

 


 

4.

URGENT BUSINESS

 

No item of Urgent Business was added to today’s Meeting.

 

5.

URGENT BUSINESS IN CAMERA

 

IN CAMERA, Moved by Councillor Sutherland, that, in accordance with Section 197 of the Municipal Government Act, and Sections 16(1), 21, 25(1)(b), 23(1)(a), 23(1)(b), 24(1)(a), 24 (1)(b), 24(1)(c), 24(1)(g), 25(1)(b) and 27(1)(a) of the Freedom of Information and Protection of Privacy Act, Committee now move In Camera at 11:55 a.m., in order to consider several confidential matters.

 

 

 

CARRIED

 

The Priorities and Finance Committee moved into public session at 12:26 p.m. with

Mayor Nenshi in the Chair.

 

RISE AND REPORT, Moved by Councillor Chabot, that the Priorities and Finance Committee rise and report.

 

CARRIED  

 

 

5.1

PERSONNEL ITEM (VERBAL), VR2014-0078

 

 

APPROVE, Moved by Councillor Sutherland, that with respect to the Verbal Report

VR2014-0078, the following be approved:

 

1.        Receive the Verbal Report, Personnel Item for information; and

 

2.        Keep the In Camera discussions confidential pursuant to Sections 21 and 24(1)(a) of the Freedom of Information and Protection of Privacy Act.

 

 

 

 

 CARRIED

 


 

6.

IN CAMERA ITEMS

 

6.1

CIVIC PARTNER UPDATE - IN CAMERA, PFC2014-0837

 

 

REFER, Moved by Councillor Pootmans, that the Priorities and Finance Committee:

 

1.   Refer Report PFC2014-0837 and the Administration Recommendations to the Mayor’s Office for further discussions with other stakeholders; and

 

2.   Direct that the Recommendations, Report, In Camera discussions, and Attachments 1 and 6 be kept confidential until 2029 October pursuant to Sections 23(1)(b), 24(1)(a), 24(1)(c), 24(1)(g), and that Attachments 2, 3 and 4 be kept confidential pursuant to Section 16(1), and that Attachment 5 be kept confidential pursuant to Section 27(1)(a), of the Freedom of Information and Protection of Privacy Act (Alberta).

 

 

 

 

CARRIED

 

6.2

FIRE CHIEF RECRUITMENT INTERVIEW PANEL - IN CAMERA, PFC2014-0845

 

 

APPROVE, Moved by Councillor Stevenson, that with respect to Report PFC2014-0845 the following be approved:

 

That the Priorities and Finance Committee

 

1.    Approve Administration Recommendation 1 contained in Report PFC2014-0845.

 

2.    Recommend that Council approve Administration Recommendation 2, 3 and 4 contained in Report PFC2014-0845; and

 

3.    Keep the Report, Recommendations, Verbal discussions and Attachments

confidential under Section 24(1)(a) of the Freedom of Information and Protection or

Privacy Act until such time as this matter is concluded.

 

 

 

 

CARRIED

 


 

6.3

CITY COUNCIL STRATEGIC INITIATIVES FUND (CSIF) GUIDELINE AMENDMENT AND BID SUPPORT REQUEST, PFC2014-0859

 

AMENDMENT, Moved by Councillor Demong, that the Recommendations contained in Report PFC2014-0859 be amended by adding new Recommendation 3, as follows:

 

“3.   Keep this Report, Attachments and Verbal discussions confidential under Sections 23(1)(b), 24(1)(a) and (b) and 25(1)(b) of the Freedom of Information and Protection of Privacy Act until partner organizations are ready to make a public announcement.”

 

CARRIED

 

 

APPROVE, AS AMENDED, Moved by Councillor Chabot, that the Administration Recommendations contained in Report PFC2014-0859, be approved, as amended, as follows:

 

That the Priorities and Finance Committee recommends that Council:

 

1.    Approve the Co-ordinating Committee of the Councillors Office Recommendations 1 and 2  contained in Report PFC2014-0859; and

 

2.    Keep this Report, Attachments and Verbal discussions confidential under

Sections 23(1)(b), 24(1)(a) and (b) and 25(1)(b) of the Freedom of Information and Protection of Privacy Act until partner organizations are ready to make a public announcement.

 

 

 

 

CARRIED

 

 

6.4

CCCO REPORT TO COUNCIL RE:  COUNCIL COMPENSATION REVIEW COMMITTEE, PFC2014-0867

 

 

APPROVE, Moved by Councillor Demong, that with respect to Report PFC2014-0867 the following be approved:

 

That the Priorities and Finance Committee recommends that Council:

 

1.    Approve the Co-ordinating Committee of the Councillors Office Recommendations contained in Report PFC2014-0867; and

 

2.    Keep this Report confidential under Section 24(1) of the Freedom of Information and the   Protection of Privacy Act until Council Rises and Reports on the matter.

 

 

 

 

CARRIED

 


 

7.

ADJOURNMENT

 

ADJOURN, Moved by Councillor Sutherland, that this meeting adjourn at 12:30 p.m.

 

 

 

CARRIED

 

 

 CONFIRMED BY COMMITTEE ON 2014 DECEMBER 09.

 

 

 

 

 

Sgd.  N. Nenshi                                                           Sgd.  B. Hilford

MAYOR                                                                         ACTING CITY CLERK

 

 

 

THE FOLLOWING ITEMS HAVE BEEN FORWARDED TO THE 2014 NOVEMBER 17 REGULAR MEETING OF COUNCIL:



CONSENT:

 

INVENTORY OF TAX AND UTILITY ASSISTANCE PROGRAMS, PFC2014-0831

 

OTHER

(The following Report contains oppositions and/or Bylaws that require reading by Council.  Accordingly, it should be voted on separately.)

 

ADVANCING GROWTH: EAST AND WEST KEYSTONE FINANCING AND FUNDING PROPOSALS, PFC2014-0844

 

IN CAMERA

 

FIRE CHIEF RECRUITMENT INTERVIEW PANEL - IN CAMERA, PFC2014-0845

 

CITY COUNCIL STRATEGIC INITIATIVES FUND (CSIF) GUIDELINE AMENDMENT AND BID SUPPORT REQUEST, PFC2014-0859

 

CCCO REPORT TO COUNCIL RE:  COUNCIL COMPENSATION REVIEW COMMITTEE, PFC2014-0867

 


 

THE FOLLOWING ITEM HAS BEEN FORWARDED TO THE 2014 NOVEMBER 24 ACTION PLAN 2015-2018 PROPOSED BUSINESS PLANS AND BUDGETS SPECIAL MEETING OF COUNCIL:

 

IMPLEMENTATION PLAN FOR RIVER FLOOD MITIGATION AND ESTABLISHING CORPORATE RESILIENCY, PFC2014-0777


The next Regular Meeting of the Priorities and Finance Committee has been scheduled to be held on 2014 December 09 at 9:30 AM.