MINUTES

INTERGOVERNMENTAL AFFAIRS COMMITTEE

Meeting #:
Date:	Thursday, October 17, 2019 at 9:30 A.m. - 10:00 P.m.
Location:	LEGAL TRADITIONS COMMITTEE ROOM

PRESENT:

• Mayor N. Nenshi, Chair
• Councillor G-C. Carra, Vice-Chair
• Councillor G. Chahal
• Councillor P. Demong
• Councillor J. Farkas
• Councillor R. Jones
• Councillor J. Magliocca

ALSO PRESENT:

• Deputy City Manager B. Stevens
• Manager K. Cote
• Acting City Clerk A. Brouwer
• Legislative Advisor D. Williams

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1.

CALL TO ORDER

Councillor Carra called the Meeting to order at 9:32 a.m.

2.

OPENING REMARKS

Councillor Carra provided opening remarks.

3.

CONFIRMATION OF AGENDA

• Moved by Councillor Magliocca

  That the Agenda for today's Meeting be amended by adding a Closed Meeting discussion with respect to Item 7.2, Federation of Canadian Municipalities (FCM) (Verbal), IGA2019-1252.

  MOTION CARRIED
• Moved by Councillor Chahal

  That the Agenda for the 2019 October 17 Regular Meeting of the Intergovernmental Affairs Committee be confirmed, as amended.

  MOTION CARRIED

4.

CONFIRMATION OF MINUTES

4.1

Minutes of the Regular Meeting of the Intergovernmental Affairs Committee, 2019 September 19

• Moved by Councillor Jones

  That the Minutes of the Regular Meeting of the Intergovernmental Affairs Committee, held on 2019 September 19, be confirmed.

  MOTION CARRIED

5.

CONSENT AGENDA

5.1

DEFERRALS AND PROCEDURAL REQUESTS

None

5.2

BRIEFINGS

None

6.

POSTPONED REPORTS

None

7.

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

7.1

Alberta Urban Municipalities Association (AUMA) (Verbal), IGA2019-1251

Mayor Nenshi assumed the Chair at 9:39 a.m. and Councillor Carra returned to his seat at Committee.

• Moved by Councillor Demong

  That with respect to Verbal Report IGA2019-1251, the following be approved:

  
  That the Intergovernmental Affairs Committee receive the Verbal Presentation for the Corporate Record.

  MOTION CARRIED

7.2

Federation of Canadian Municipalities (FCM) (Verbal), IGA2019-1252

A presentation entitled "Federation of Canadian Municipalities Update", dated 2019 October 17, was distributed with respect to Report IGA2019-1252.

• Administration in attendance during the Closed Meeting discussions with respect to Verbal Report IGA2019-1252:

  Clerks: A. Brouwer and D. Williams. Observers:  B. Stevens, K. Cote, N. Younger, A. McIntyre, A. Chan, N. Schaefer, F. Snyders and M. Surgenor-Sands.  Law: D. Mercer.

  Moved by Councillor Magliocca

  That with respect to Verbal Report IGA2019-1252, the following be approved:

  That the Intergovernmental Affairs Committee:

  1. Receive the verbal presentation for the Corporate Record; and

  2. Direct that Closed Meeting discussions remain confidential pursuant to Sections 21 (disclosure harmful to intergovernmental relations) and 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act.

  MOTION CARRIED

7.3

Calgary Metropolitan Region Board (CMRB) (Verbal), IGA2019-1253

• Moved by Councillor Carra

  That Verbal Report IGA2019-1253, Calgary Metropolitan Region Board (CMRB) (Verbal), be tabled to the Closed Meeting portion of today's Meeting.

  MOTION CARRIED

  Verbal Report IGA2019-1253 was lifted from the table at this time.

  
  

• Administration in attendance during the Closed Meeting discussions with respect to Verbal Report IGA2019-1253:

  Clerks: A. Brouwer and D. Williams. Observers: B. Stevens, K. Cote, N. Younger, A. McIntyre, A. Chan, N. Schaefer, F. Snyders and M. Surgenor-Sands. Law: D. Mercer.

  Moved by Councillor Carra

  That with respect to Verbal Report IGA2019-1253:

  That the Intergovernmental Affairs Committee:

  1. Receive the verbal presentation for the Corporate Record; and

  2. Direct that Closed Meeting discussions remain confidential pursuant to sections 21 (disclosure harmful to intergovernmental relations) and 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act.

  MOTION CARRIED

7.4

Calgary Metropolitan Region Board (CMRB) - Land Use Committee (Verbal), IGA2019-1254

• Moved by Councillor Carra

  That with respect to Verbal Report IGA2019-1254, the following be approved:

  That the Intergovernmental Affairs Committee receive the verbal presentation for the Corporate Record.

  MOTION CARRIED

7.5

Calgary Metropolitan Region Board (CMRB) - Intermunicipal Servicing Committee (Verbal), IGA2019-1255

• Moved by Councillor Carra

  That with respect to Verbal Report IGA2019-1255, the following be approved:

  That the Intergovernmental Affairs Committee receive the verbal presentation for the Corporate Record.

  MOTION CARRIED

7.6

Calgary Metropolitan Region Board (CMRB) - Advocacy Committee (Verbal), IGA2019-1256

• Moved by Councillor Chahal

  That with respect to Verbal Report IGA2019-1256, the following be approved:

  That the Intergovernmental Affairs Committee receive the verbal presentation for the Corporate Record.

  MOTION CARRIED

7.7

Calgary Metropolitan Region Board (CMRB) - Policing Sub-Committee Update (Verbal), IGA2019-1335

• Moved by Councillor Farkas

  That with respect to Verbal Report IGA2019-1335, the following be approved:

  That the Intergovernmental Affairs Committee receive the verbal presentation for the Corporate Record.

  MOTION CARRIED

7.8

West View ASP Area Structure Plan (Ward 01) – Calgary Metropolitan Region Board Update (Verbal), IGA2019-1315

A presentation entitled "West View Area Structure Plan", dated 2019 October 16, was distributed with respect to Report IGA2019-1315.

A confidential presentation, that is to remain confidential pursuant to Sections 21 (disclosure harmful to intergovernmental relations) and 25 (disclosure harmful to economic and other interest of a public body) of the Freedom of Information and Privacy Act, was distributed with respect to Report IGA2019-1315.

• Moved by Councillor Carra

  That Verbal Report IGA2019-1315, West View ASP Area Structure Plan (Ward 01) – Calgary Metropolitan Region Board Update (Verbal), IGA2019-1315, be tabled to the Closed Meeting portion of today's Meeting.

  MOTION CARRIED

  Verbal Report IGA2019-1315 was lifted from the table at this time.

  
  

• Administration in attendance during the Closed Meeting discussions with respect to Verbal Report IGA2019-1315:

  Clerks: A. Brouwer and D. Williams. Advice: B. Stevens, K. Cote, N. Younger, M. Bishoff, M. Krizan, M. Norman. Observers: A. McIntyre, A. Chan, N. Schaefer, S. LeBouthillier, F. Snyders and M. Surgenor-Sands. Law: D. Mercer.

  Moved by Councillor Carra

  That with respect to Verbal Report IGA2019-1315:

  That the Intergovernmental Affairs Committee:

  1. Receive the verbal presentation for the Corporate Record; and

  2. Direct that Closed Meeting discussions and presentation remain confidential pursuant to sections 21 (disclosure harmful to intergovernmental relations) and 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act.

  MOTION CARRIED

7.9

Intermunicipal Committees (IMC) (Verbal), IGA2019-1257

• Moved by Councillor Carra

  That with respect to Verbal Report IGA2019-1257, the following be approved:

  That the Intergovernmental Affairs Committee receive the Verbal Presentation for the Corporate Record.

  MOTION CARRIED

7.10

Calgary Metropolitan Region Board – Governance Committee Representation, IGA2019-1270

• Moved by Councillor Jones

  That Intergovernmental Affairs Committee recommends that Council at the 2019 Organizational Council Meeting nominate a Council representative and alternate to the Governance Committee of the CMRB.

  MOTION CARRIED
• Moved by Councillor Demong

  That Committee add an item of Confidential Urgent Business 10.2.2,
  Calgary Metropolitan Region Board (CMRB) Supplementary Material in Association with Report IGA2019-1270 (Verbal) - IGA2019-1360.

  MOTION CARRIED

8.

ITEMS DIRECTLY TO COMMITTEE

8.1

REFERRED REPORTS

None

8.2

NOTICE(S) OF MOTION

None

9.

URGENT BUSINESS

None

10.

CONFIDENTIAL ITEMS

• Moved by Councillor Demong

  That pursuant to Sections 16 (disclosure harmful to the business interests of a third party), 21 (disclosure harmful to intergovernmental relations), 24 (advice from officials), and 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, the Intergovernmental Affairs Committee move into Closed Meeting, in the Legal Traditions Boardroom, at 10:22 a.m., to discuss confidential matters with respect to the following Items

  • 7.2 Federation of Canadian Municipalities (FCM) Verbal – IGA2019-1252;
  • 7.3 Calgary Metropolitan Region Board CMRB (Verbal) – IGA2019-1253;
  • 7.10 Calgary Metropolitan Region Board - Governance Committee Representation, IGA2019-1270;
  • 10.1.1 Potential Annexation from Foothills County - IGA2019-0326;
  • 10.2.1 (FCSS) Family Community Support Services Budget issues (Verbal) Update - IGA2019-1358; and
  • 10.2.2 Calgary Metropolitan Region Board (CMRB) Supplementary Material in Association with Report IGA2019-1270 (Verbal) - IGA2019-1360.

   

  MOTION CARRIED

  That the Committee moved into Public Meeting at 11:28 a.m.

  
  
• Moved by Councillor Magliocca

  That the Committee rise and report.

  MOTION CARRIED

10.1

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

10.1.1

Potential Annexation from Foothills County - IGA2019-0326

A confidential map, that is to remain confidential pursuant to Sections 16 (disclosure harmful to the business interests of a third party), 21 (disclosure harmful to intergovernmental relations), 24 (advice from officials), and 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, was distributed with respect to Report IGA2019-0326.

• Administration in attendance during the Closed Meeting discussions with respect to Verbal Report IGA2019-0326:

  Clerks: A. Brouwer and D. Williams. Advice: B. Stevens, K. Cote, N. Younger. Observers: A. McIntyre, A. Chan, N. Schaefer, F. Snyders and M. Surgenor-Sands. Law: D. Mercer.

   

  Moved by Councillor Demong

  That with respect to Report IGA2019-0326, the following be approved:

  That the Intergovernmental Affairs Committee recommend that Council:

  1. Refer Report IGA2019-0326 back to the Administration for broader discussion and further input returning to Council with the report arising from the 2019 September 16 Strategic Council Meeting in Q1 2020; and

  2.  Direct that the Report, Attachment 2, and Closed Meeting discussions remain confidential pursuant to Sections 16 (disclosure harmful to the business interests of a third party), 21 (disclosure harmful to intergovernmental relations), 24 (advice from officials), and 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, except as needed to further discussions with other parties and to be reviewed by 2021 October 17.

  MOTION CARRIED

10.2

URGENT BUSINESS

10.2.1

(FCSS) Family Community Support Services Budget issues (Verbal) Update - IGA2019-1358

• Administration in attendance during the Closed Meeting discussions with respect to Verbal Report IGA2019-1358:

  Clerks: A. Brouwer and D. Williams. Advice: B. Stevens, K. Cote, N. Younger. Observers: A. McIntyre, A. Chan, N. Schaefer, F. Snyders and M. Surgenor-Sands. Law: D. Mercer.

   

  Moved by Councillor Carra

  That with respect to Verbal Report IGA2019-1358, the following be approved:

  That the Intergovernmental Affairs Committee:

  1. Receive the verbal presentation for the Corporate Record; and
  2. Direct that Closed Meeting discussions remain confidential pursuant to Sections 21 (Disclosure harmful to intergovernmental relations) and 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act.

  Against:  Councillor Farkas

  MOTION CARRIED

10.2.2

Calgary Metropolitan Region Board (CMRB) Supplementary Material in Association with Report IGA2019-1270 (Verbal) - IGA2019-1360

• Administration in attendance during the Closed Meeting discussions with respect to Verbal Report IGA2019-1360:

  Clerks: A. Brouwer and D. Williams. Advice: B. Stevens, K. Cote, N. Younger. Observers: A. McIntyre, A. Chan, N. Schaefer, F. Snyders and M. Surgenor-Sands. Law: D. Mercer.

   

  Moved by Councillor Chahal

  That with respect to Verbal Report IGA2019-1360 the following be approved:

  That the Intergovernmental Affairs Committee:

  1.  Direct that That the City of Calgary representative at the 2019 October 18, meeting of the Calgary Metropolitan Region Board to vote with respect to the Dispute Resolution Mechanism proposal consistent with the Intergovernmental Affairs Committee discussion; and

  2.  Direct that Closed Meeting discussions remain confidential pursuant to Sections 21 (Disclosure harmful to intergovernmental relations) and 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act.

  MOTION CARRIED

11.

ADJOURNMENT

• Moved by Councillor Jones

  That this meeting adjourn at 11:30 a.m.

  MOTION CARRIED

  The following Item has been forwarded to the 2019 November 18 Combined Meeting of Council:

  Consent Confidential

  Potential Annexation from Foothills County - IGA2019-0326

   

  The next Regular Meeting of the Intergovernmental Affairs Committee is scheduled to be held on 2019 November 14 at 9:30 a.m.