PRESENT:

Mayor N. Nenshi, Chair

Councillor D. Farrell (Vice-Chair)

Councillor A. Chabot (PUD Chair)

Councillor S. Keating (T&T Chair)

Councillor R. Pootmans (Audit Chair)

*Councillor S. Chu

*Councillor W. Sutherland

ALSO PRESENT:

City Manager (Interim) E. Sawyer

Acting Chief Financial Officer B. Koay

General Manager R. Stanley

General Manager B. Stevens

Acting City Clerk B. Hilford

1.

CONFIRMATION OF AGENDA

AMENDMENT, Moved by Councillor Farrell, that the Agenda for today’s Meeting be amended by adding an item of Urgent Business entitled “Public Library Board Recruitment Process, PFC2014-0423”.

CARRIED

CONFIRM AGENDA, AS AMENDED, Moved by Councillor Keating, that the Agenda for the 2014 May 06 Regular Meeting of the Priorities and Finance Committee be confirmed, as amended, as follows:

ADD URGENT BUSINESS

PUBLIC LIBRARY BOARD RECRUITMENT PROCESS, PFC2014-0423

CARRIED

2.

CONFIRMATION OF MINUTES

2.1

MINUTES OF THE REGULAR MEETING OF THE PRIORITIES AND FINANCE COMMITTEE, 2014 APRIL 22

CONFIRM MINUTES, Moved by Councillor Chabot, that the Minutes of the 2014 April 22 Regular Meeting of the Priorities and Finance Committee be confirmed.

CARRIED

DECLARATIONS OF INTEREST

*Following Confirmation of the Agenda, Councillors Chu and Sutherland notified the Chair of an interest in all items on today’s Agenda, and were entitled to count toward the quorum and vote on the items.

3.

NEW BUSINESS

3.1

STATUS OF OUTSTANDING MOTIONS AND DIRECTIONS, PFC2014-0352

APPROVE, Moved by Councillor Farrell, that the Administration Recommendation contained in Report PFC2014-0352 be approved, as follows:

That the Priorities and Finance Committee receive this report for information.

CARRIED

3.2

2014 BUSINESS TAX CONSOLIDATION ANNUAL STATUS REPORT - LIMITED BENEFIT NON-PROFIT ORGANIZATIONS, PFC2014-0289

APPROVE, Moved by Councillor Farrell, that the Administration Recommendation contained in Report PFC2014-0289 be approved, as follows:

That the Priorities and Finance Committee recommends that Council use their taxation

powers under section 347 of the Municipal Government Act to approve the tax refund of the tax amounts listed in Attachment 1.

CARRIED

4.

URGENT BUSINESS

4.1

PUBLIC LIBRARY BOARD RECRUITMENT PROCESS, PFC2014-0423

APPROVE, Moved by Councillor Farrell, that with respect to Report PFC2014-0423, the following be approved, after amendment:

WHEREAS, on 2012 July 24 Council directed that the Public Library Board vacancies be removed from the Boards, Commission and Committees advertisement and regular appointment process of Council’s Organizational Meeting; and that Administration work with the Public Library Board to engage a search consultant to (a)  Develop guiding principles and a skills inventory for board appointments, (b)  Bring forward potential candidates to match principle and skill requirements, (c)  Continue to support on-going board development, and (d)  Bring a report to the Priorities and Finance Committee on process and timelines, no later than 2012 September;

AND WHEREAS, on 2013 June 10 Council directed that the Public Library Board vacancies continue to be removed from the Boards, Commissions and Committees advertisement and the regular appointment process of Council’s Organizational Meeting for 2013, and that the Public Library Board advertise for potential candidates, based on the skills inventory to be updated annually, and that the Public Library Board bring forward potential candidates for Council approval, no later than the 2013 Organizational Meeting of Council;

AND WHEREAS, as per existing Council Policy, in order to recognize interest and commitment made by potential and actual Board, Commission and Committee members, it was decided that out of courtesy all applicants would receive (a) a letter from the Mayor either confirming appointment or acknowledging thanks for the applications and (b) those individuals who completed a terms of office without re-appointment shall receive a letter of thanks for their service from the Mayor. The City Clerk’s Office will prepare the letters for signature by the Mayor and distribute to recipients;

That the Priorities and Finance Committee recommend that Council: 

1.   Direct that the Calgary Public Library Board vacancies be removed from the City Clerk’s Office Boards, Commissions and Committees public notice advertisement  for the 2014 Organizational Meeting of Council and all subsequent Organizational Meetings of Council;

2.   Direct that the Calgary Public Library Board annually engage a search consultant to advertise for vacant positions, and based on the skills inventory to be updated annually, report to Council, with a slate of recommended candidates for Council’s approval, at the 2014 Organizational Meeting of Council and all subsequent Organizational Meetings, at the expense of the Calgary Public Library Board;

3.   Direct that the Calgary Public Library Board report to Council, when required throughout the year, any mid-year resignations as well as recommended candidates for Council’s approval for mid-year vacancies;

4.   Direct that the City Clerk’s Office, out of courtesy for all applicants, prepare respective letters from the Mayor and distribute them to the recipients, as per Council Policy.

And further, that this Report be forwarded to the 2014 May 12 Combined Meeting of Council as an item of Urgent Business.

CARRIED

5.

URGENT BUSINESS IN CAMERA

No items of Urgent Business In Camera were added to today’s Meeting.

6.

IN CAMERA ITEMS

IN CAMERA, Moved by Councillor Farrell, that in accordance with Section 197 of the Municipal Government Act, and Sections 17(1) and 24(1)(d) of the Freedom of Information and Protection of Privacy Act, Committee now move In Camera at 9:48 a.m., in order to consider several confidential matters.

CARRIED

The Priorities and Finance Committee moved back into public session at 10:33 a.m. with Mayor Nenshi in the Chair.

RISE AND REPORT, Moved by Councillor Chabot, that the Priorities and Finance Committee rise and report.

CARRIED

6.1

AMENDMENT TO EXEMPT STAFF POLICY- OVERTIME, PFC2014-0241

APPROVE, Moved by Councillor Farrell, that with respect to Report PFC2014-0241 the following be approved:

That the Priorities and Finance Committee recommend that Council:

1.   Approve the Administration Recommendations contained in Report PFC2014-0241; and

2.   Direct that the Report and Attachments 1 and 2 remain confidential pursuant to Section

24(1)(d) of the Freedom of Information and Protection of Privacy Act until Council rises and reports. Attachment 3 to remain confidential pursuant to Section 24(1)(d) of the Freedom of Information and Protection of Privacy Act until changes to the Exempt Staff Policy-Overtime have been implemented.

CARRIED

6.2

TAXI LIMOUSINE ADVISORY COMMITTEE – RESIGNATION AND APPOINTMENT, PFC2014-0379

APPROVE, Moved by Councillor Chabot, that with respect to Report PFC2014-0379 the following be approved:

That the Priorities and Finance Committee recommend that Council:

1.   Approve the Administration Recommendations contained in Report PFC2014-0379; and

2.   Direct that Report PFC2014-0379 remain confidential under Section 17(1) of the

Freedom of Information and Protection of Privacy Act until Council rises and reports on

the matter; and

3.   Direct that Attachments 2 and 3 remain confidential pursuant to Section 17(1) of the

Freedom of Information and Protection of Privacy Act.

CARRIED

7.

ADJOURNMENT

ADJOURN, Moved by Councillor Pootmans, that this meeting adjourn at 10:35 a.m.

CARRIED

 CONFIRMED BY COMMITTEE ON

Sgd. N. Nenshi                                                           Sgd. B. Hilford

MAYOR                                                                         ACTING CITY CLERK

THE FOLLOWING ITEMS HAVE BEEN FORWARDED TO THE 2014 MAY 26 REGULAR  MEETING OF COUNCIL:

CONSENT:

2014 BUSINESS TAX CONSOLIDATION ANNUAL STATUS REPORT - LIMITED BENEFIT NON-PROFIT ORGANIZATIONS, PFC2014-0289

IN CAMERA

AMENDMENT TO EXEMPT STAFF POLICY- OVERTIME, PFC2014-0241

TAXI LIMOUSINE ADVISORY COMMITTEE – RESIGNATION AND APPOINTMENT,

PFC2014-0379