MINUTES

EXECUTIVE COMMITTEE

-
IN THE COUNCIL CHAMBER
PRESENT:
  • Mayor J. Gondek, Chair
  • Councillor E. Spencer, Vice-Chair
  • Councillor S. Sharp (Infrastructure and Planning Committee Chair)
  • Councillor P. Demong (Councillor-at-Large)
  • Councillor K. Penner (Community Development Committee Chair)
  • Councillor R. Pootmans (Audit Committee Chair)
  • Councillor C. Walcott (Councillor-at-Large)
  • Councillor G-C. Carra (Remote Participation)
  • Councillor A. Chabot (Partial Remote Participation)
  • Councillor R. Dhaliwal
  • Councillor D. McLean
  • Councillor J. Mian (Remote Participation)
  • Councillor T. Wong
ALSO PRESENT:
  • City Manager D. Duckworth
  • City Solicitor and General Counsel J. Floen
  • General Manager C. Arthurs
  • General Manager K. Black
  • General Manager S. Dalgleish
  • Chief Financial Officer C. Male
  • General Manager D. Morgan
  • General Manager M. Thompson
  • City Clerk K. Martin
  • Legislative Advisor J. Palaschuk

1.
CALL TO ORDER

 

Mayor Gondek called the meeting to order at 9:32 a.m.

ROLL CALL

Councillor Carra, Councillor Chabot, Councillor Demong, Councillor Dhaliwal, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Pootmans, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Wong, and Mayor Gondek.

2.
OPENING REMARKS

 

Mayor Gondek provided opening remarks and a traditional land acknowledgement.

3.
CONFIRMATION OF AGENDA

 
  • Moved byCouncillor Sharp

    That the Agenda for the 2023 April 18 Regular Meeting of the Executive Committee be confirmed.

    MOTION CARRIED

    By General Consent, Committee modified the lunch recess to begin at the Call of the Chair.


4.
CONFIRMATION OF MINUTES

 

4.1
Minutes of the Regular Meeting of the Executive Committee, 2023 March 22

This item has attachments. 
1.Unconfirmed Minutes-2023-03-22-Executive Committee.pdf
  • Moved byCouncillor Demong

    That the Minutes of the 2023 March 22 Regular Meeting of the Executive Committee be confirmed.

    MOTION CARRIED

    Committee then dealt with Item 10.


5.
CONSENT AGENDA

 

6.
POSTPONED REPORTS

 

None

7.
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

 

7.1
2022-2023 White Goose Flying Annual Progress Update, EC2023-0206

This item has attachments. 
1.2022-2023 White Goose Flying Annual Progress Update - EC2023-0206.pdf
2.Attach 1 - Previous Council Direction - EC2023-0206.pdf
3.Attach 2 - Annual Progress Report 2022-2023- EC2023-0206(1).pdf
4.Attach 3-Presentation-EC2023-0206.pdf

This Item was dealt with following Item 10.1.2.

  • Moved byCouncillor Penner

    That with respect to Report EC2023-0206, the following be approved:

    That the Executive Committee recommend that Council:

    1. Establish an annual Regular Council Meeting with an Indigenous focus during the month of September, starting in 2024;
    2. Direct Administration to incorporate the additional Regular Council Meeting into the Council Calendar for consideration at the annual Organizational Meeting of Council; and
    3. Direct Administration to bring the next Progress Report on White Goose Flying to the 2024 September meeting of Council.
    For: (11)Councillor Demong, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal
    MOTION CARRIED

7.2
Calgary Municipal Land Corporation - New Borrowing and Loan Bylaws, EC2023-0197

This item has attachments. 
1.Calgary Municipal Land Corporation - New Borrowing and Loan Bylaws - EC2023-0197.pdf
2.Attach 1 - Background and Previous Council Direction - EC2023-0197.pdf
3.Attach 2 – Proposed Borrowing Bylaw 5B2023 - EC2023-0197.pdf
4.Attach 3 – Proposed Borrowing Bylaw 6B2023 - EC2023-0197.pdf
5.Attach 4 – Proposed Loan Bylaw 10M2023 - EC2023-0197.pdf
6.Attach 5 – Proposed Loan Bylaw 9M2023 - EC2023-0197.pdf
7.Attach 6 - Calgary Municipal Land Corporation 2023 Business Plan and 2020-2024 Strategic Plan Update - EC2023-0197.pdf
8.Attach 7-Presentation-EC2023-0197.pdf
  • Moved byCouncillor Walcott

    That with respect to Report EC2023-0197, the following be approved:

    That the Executive Committee recommends that Council:

    1. Give first reading to Bylaw 5B2023 (Attachment 2), being the proposed bylaw authorizing The City of Calgary (“The City”) to borrow up to the maximum amount of $45 million for financing capital projects of the Calgary Municipal Land Corporation;
    2. Give first reading to Bylaw 6B2023 (Attachment 3), being the proposed bylaw to amend Bylaw 9B2021 authorizing The City to increase the borrowing authority from the maximum amount of $135 million to $165 million for financing the development of Phase 1 of the Arts Commons Transformation Capital Project;
    3. Give first reading to Bylaw 10M2023 (Attachment 4), being the proposed bylaw authorizing loans in the maximum amount of $45 million to the Calgary Municipal Land Corporation;
    4. Give first reading to Bylaw 9M2023 (Attachment 5), being the proposed bylaw to amend Bylaw 56M2021 authorizing the increase of the amount of loans to the Calgary Municipal Land Corporation from the maximum amount of $135 million to $165 million;
    5. Withhold second and third readings until the advertising requirements set out in the Municipal Government Act, RSA 2000, c. M-26, have been met; and
    6. Direct Administration to amend any existing agreements between The City and the Calgary Municipal Land Corporation as applicable and in accordance with the Credit Documentation – Loans and Loan Guarantees Policy and Procedures.
    For: (10)Councillor Demong, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Wong, and Councillor Dhaliwal
    Against: (1)Councillor Chabot
    MOTION CARRIED

8.
ITEMS DIRECTLY TO COMMITTEE

 

8.1
REFERRED REPORTS

 

None

8.2
NOTICE(S) OF MOTION

 

8.2.1
Notice of Motion - Compassionate Property Tax Penalty Relief Policy Updates, EC2023-0457

This item has attachments. 
1.Notice of Motion-Compassionate Property Tax Penalty Relief-EC2023-0457.pdf
2.Attach 1-NoM Checklist-Compassionate Tax Relief-EC2023-0457.pdf
  • Moved byCouncillor Penner

    That with respect to Notice of Motion EC2023-0457, the following be approved:

    That Notice of Motion EC2023-0457 be forwarded to the 2023 May 9 Regular Meeting of Council for consideration.

    For: (11)Councillor Demong, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal
    MOTION CARRIED

8.2.2
Notice of Motion - Enhancing Investment in Mobility Infrastructure through Seasonal Operational Savings, EC2023-0463

This item has attachments. 
1.Notice of Motion-Enhancing Investment in Mobility Infrastructure through Seasonal Operating Savings-EC2023-0463.pdf
2.Attach 1-NoM Checklist-Enhancing Investment in Mobility Infrastructure through Seasonal Operating Savings-EC2023-0463.pdf
3.Distrib-Revised NM-EC2023-0463.pdf

A revised Notice of Motion was distributed with respect to Notice of Motion EC2023-0463.

  • Moved byCouncillor Demong

    That with respect to Revised Notice of Motion EC2023-0463, the following be approved, after amendment:

    That Revised Notice of Motion EC2023-0463 be forwarded to the 2023 April 25 Regular Meeting of Council for consideration.

    For: (11)Councillor Demong, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal
    MOTION CARRIED

8.2.3
Notice of Motion - Re-invest On-street Parking Revenue for Streets Service, EC2023-0464

This item has attachments. 
1.Notice of Motion-Re-invest On-street Parking Revenue for Streets Service-EC2023-0464.pdf
2.Attach 1-NoMChecklist-Re-invest On-street Parking Revenue for Streets Service-EC2023-0464.pdf
3.Distrib-Revised NM-EC2023-0464.pdf

A revised Notice of Motion was distributed with respect to Notice of Motion EC2023-0464.

  • Moved byCouncillor Demong

    That with respect to Revised Notice of Motion EC2023-0464, the following be approved, after amendment:

    That Revised Notice of Motion EC2023-0464 be forwarded to the 2023 April 25 Regular Meeting of Council for consideration.

    For: (11)Councillor Demong, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal
    MOTION CARRIED

    Committee then dealt with Item 12.


9.
URGENT BUSINESS

 

None

10.
CONFIDENTIAL ITEMS

 

This Item was dealt with following Item 4.1.

  • Moved byCouncillor Wong

    That pursuant to Sections 17 (Disclosure harmful to personal privacy), 19 (Confidential evaluations), and 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act, Committee now move into Closed Meeting, at 9:37 a.m. in the Virnetta Anderson Hall, to discuss confidential matters with respect to the following Items:

    • 10.1.1 Strategic Discussion on Building and Delivering on Plans and Budgets (Verbal), EC2023-0272
    • 10.1.2 Performance Management Process (Verbal), EC2023-0461
    For: (13)Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal
    MOTION CARRIED

    Mayor Gondek left the Chair at 10:00 a.m. and Vice-Chair Spencer assumed the Chair.

    Mayor Gondek resumed the Chair at 10:06 a.m.

    Mayor Gondek left the Chair at 11:04 a.m. and Vice-Chair Spencer assumed the Chair.

    Mayor Gondek resumed the Chair at 11:06 a.m.

    Committee reconvened in public meeting at 12:17 p.m. with Mayor Gondek in the Chair.

    ROLL CALL

    Councillor Carra, Councillor Chabot, Councillor Demong, Councillor Dhaliwal, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Pootmans, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Wong, and Mayor Gondek.


  • Moved byCouncillor Penner

    That Committee rise and report.

    MOTION CARRIED

10.1
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

 

10.1.1
Strategic Discussion on Building and Delivering on Plans and Budgets (Verbal), EC2023-0272

 

​Administration in attendance during the Closed Meeting discussions with respect to Confidential Verbal Report EC2023-0272:

Clerks: K. Martin, C. Nelson, and J. Palaschuk. City Manager: D. Duckworth. Law: J. Floen. Advice: C. Male, C. Stewart, F. Bouchart, H. Kathol, M. Jankovic, C. Jacyk, S. Dalgleish, M. Thompson, K. Black, D. Morgan, C. Arthus, H. Domzal, and A. Wall.
 

The following documents were distributed with respect to Confidential Verbal Report EC2023-0272:

  • A confidential document entitled "Summary of Budget Process & Document Design Working Group Session 2 - 2023 April 13"; and
  • A Corrected Confidential Presentation.
  • Moved byCouncillor Sharp

    That with respect to Confidential Verbal Report EC2023-0272, the following be approved, after amendment:

    That the Executive Committee recommend that Council:

    1. Receive the Corrected Confidential Presentation and Distribution entitled "Summary of Budget Process & Document Design Work Group Session 2 – 2023 April 13" for the Corporate Record;
    2. Direct that the Closed Meeting discussions, Corrected Confidential Presentation and Distribution be held confidential pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act, to be reviewed no later than 2023 December 31;
    3. Direct that, notwithstanding Recommendation 2, the Corrected Confidential Presentation be released to Corporate Planning & Performance, to be shared with Administration, only where required, to support next steps;
    4. Approve Confidential Attachment 1;
    5. Direct that Confidential Attachment 1 be held confidential pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act, to be released publicly following Council approval at the Regular Meeting of Council on 2023 April 25; and
    6. Direct Administration to start developing proposals for any additional investments that Council would like to consider further in preparation for the Service Plans and Budgets Adjustments in 2023 November.
    For: (13)Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal
    MOTION CARRIED

10.1.2
Performance Management Process (Verbal), EC2023-0461

 

​Administration in attendance during the Closed Meeting discussions with respect to Confidential Verbal Report EC2023-0461:

Clerks: K. Martin, J. Palaschuk, and C. Nelson. Law: J. Floen. Advice: J. Kapala and R. Dimitriou.
  • Moved byCouncillor Pootmans

    That with respect to Confidential Verbal Report EC2023-0461, the following be approved:
    That the Executive Committee recommend that Council:

    1. Direct Administration to work with the Executive Committee to build the template for a Performance Management Process for both the City Manager and City Auditor, returning to the 2023 May 23 Executive Committee with a template;
    2. Approve engaging a third party to assist with a Performance Management Process for both the City Manager and City Auditor;
    3. Endorse the performance management process for subsequent additional employees that report to Council or Committees of Council; and
    4. Direct that the Closed Meeting discussions and Attachments be held confidential pursuant to Sections 17 (Disclosure harmful to personal privacy) and 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act.
    For: (13)Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal
    MOTION CARRIED

    Committee recessed at 12:20 p.m. and reconvened at 1:22 p.m. with Vice-Chair Spencer in the Chair.

    ROLL CALL

    Councillor Chabot, Councillor Demong, Councillor Dhaliwal, Councillor McLean, Councillor Mian, Councillor Pootmans, Councillor Spencer, Councillor Walcott, and Councillor Wong.

    Absent from Roll Call: Mayor Gondek, Councillor Penner, and Councillor Sharp.

    Committee then dealt with Item 7.1.


10.2
URGENT BUSINESS

 

None

11.
BRIEFINGS

 

None

12.
ADJOURNMENT

 

This Item was dealt with following Item 8.2.3.

  • Moved byCouncillor Pootmans

    That this meeting adjourn at 2:00 p.m.

    MOTION CARRIED

    The following items have been forwarded to the 2023 April 25 Regular Meeting of Council:

    CONSENT

    • 2022-2023 White Goose Flying Annual Progress Update, EC2023-0206
    • Strategic Discussion on Building and Delivering on Plans and Budgets (Verbal), EC2023-0272
    • Performance Management Process (Verbal), EC2023-0461

    ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

    COMMITTEE REPORTS

    • Calgary Municipal Land Corporation - New Borrowing and Loan Bylaws, EC2023-0197
    • Notice of Motion - Enhancing Investment in Mobility Infrastructure through Seasonal Operational Savings, EC2023-0463
    • Notice of Motion - Re-invest On-street Parking Revenue for Streets Service, EC2023-0464

    The following item has been forwarded to the 2023 May 9 Regular Meeting of Council:

    ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

    COMMITTEE REPORTS

    • Notice of Motion - Compassionate Property Tax Penalty Relief Policy Updates, EC2023-0457

    The next Regular Meeting of the Executive Committee is scheduled to be held on 2023 May 23 at 9:30 a.m.

    CONFIRMED BY COMMITTEE ON


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