PRESENT:

Councillor  R. Pootmans, Chair

Citizen Representative Ms. S. Crabtree, Vice Chair

Councillor B. Pincott

Citizen Representative Mr. S. Qureshi

ALSO PRESENT:

Procurement Coordinator L. Ludwig

Procurement Buyer K. Persaud

Executive Assistant  C. Smillie

Legislative Assistant D. Williams

1.

CONFIRMATION OF AGENDA

CONFIRM AGENDA, Moved by Councillor Pincott, that the Agenda for the

2017 June 14 Regular Meeting of the Audit Sub-Committee on the External Auditor Selection be confirmed.

CARRIED

2.

CONFIRMATION OF MINUTES

2.1

MINUTES OF THE REGULAR MEETING OF THE AUDIT SUB-COMMITTEE ON EXTERNAL AUDITOR SELECTION, 2017 APRIL 06

CONFIRM MINUTES, Moved by Ms. Crabtree, that the Minutes of the Regular Meeting of the Audit Sub-Committee on External Auditor Selection held on 2017 April 06, be confirmed.

CARRIED

3.

URGENT BUSINESS

No item of Urgent Business was added to today’s Meeting.

IN CAMERA, Moved by Councillor Pincott, that, in accordance with Section 197 of the Municipal Government Act, and Sections 16(1), 24(1)(a), 24(1)(c) and 24(1)(d) of the Freedom of Information and Protection of Privacy Act, Committee now move In Camera at 1:07 p.m., in order to consider Verbal Report EAS2017-0483.

CARRIED

The Audit Sub-Committee on External Auditor Selection move into public session at

3:11 p.m. with Councillor Pootmans in the Chair.

RISE AND REPORT, Moved by Councillor Pincott, that the Audit Sub-Committee on External Auditor Selection rise and report.

CARRIED

4.

IN CAMERA ITEMS

4.1

EXTERNAL AUDITOR SELECTION - REQUEST FOR PROPOSAL REVIEW (VERBAL), EAS2017-0483

RECEIVE FOR THE CORPORATE RECORD

At the request of Administration, and with the concurrence of the Chair, the Legislative Assistant received for the Corporate Record, two documents, with respect to Report EAS2017-0483, which are to remain confidential pursuant to Sections 16(1), 24(1)(a), 24(1)(c) and 24(1)(d) of the Freedom of Information and Protection of Privacy Act .

DISTRIBUTION

At the request of Administration, and with the concurrence of the Chair, the Legislative Assistant distributed copies of a document, dated 2017 May 05, with respect to Report EAS2017-0483, which is to remain confidential pursuant to Sections 16(1), 24(1)(a), 24(1)(c) and 24(1)(d) of the Freedom of Information and Protection of Privacy Act.

APPROVE, Moved by Mr. Qureshi, that with respect to the Verbal Report, EAS2017-0483, the following be approved:

That the Sub-Committee on External Auditor Selection:

1.    Direct that the Executive Assistant to the Audit Committee prepare a report, with the recommendation of the Audit Sub-committee concerning the successful proponent and that it be forwarded, as Urgent Business, In Camera, to the 2017 June 22 Regular Meeting of the Audit Committee;

2.    That the Audit Sub-Committee on External Auditor Selection be disbanded once Council makes the announcement on the successful proponent; and

3.    That the Verbal Report, In Camera discussions, the distributed document, and the two documents received for the Corporate Record, remain confidential pursuant to Sections 16(1) and 24(1)(a), 24(1)(c) and 24(1)(d) of the Freedom of Information and Protection of Privacy Act.

CARRIED

5.

URGENT BUSINESS IN CAMERA

No item of Urgent Business, In Camera, was added to today’s Meeting.

6.

ADJOURNMENT

ADJOURN, Moved by Councillor Pincott, that this meeting adjourn at 3:12 p.m.

CARRIED

CONFIRMED BY COMMITTEE ON 

CHAIR                                                                                    LEGISLATIVE ASSISTANT