PRESENT:

Mayor N. Nenshi, Chair

Councillor W. Sutherland, Vice-Chair

Councillor A. Chabot (PUD Chair)

Councillor S. Keating (T&T Chair)

Councillor P. Demong (UCS Chair)

Councillor R. Pootmans (Audit Chair)

*Councillor G-C. Carra

*Councillor S. Chu

*Councillor D. Farrell

*Councillor J. Magliocca

ALSO PRESENT:

Chief Financial Officer E. Sawyer

General Manager B. Stevens

Acting City Clerk B. Hilford

1.

CONFIRMATION OF AGENDA

CONFIRM AGENDA, Moved by Councillor Sutherland, that the Agenda for the

2015 January 20 Regular Meeting of the Priorities and Finance Committee be confirmed.

CARRIED

2.

CONFIRMATION OF MINUTES

2.1

MINUTES OF THE REGULAR MEETING OF THE PRIORITIES AND FINANCE COMMITTEE, 2014 DECEMBER 09

CONFIRM MINUTES, Moved by Councillor Sutherland, that the Minutes of the 2014 December 09 Regular Meeting of the Priorities and Finance Committee be confirmed.

CARRIED

DECLARATIONS OF INTEREST

*Councillors Chu, Farrell and Magliocca notified the Chair of a particular interest in items on today’s Agenda and were entitled to count toward the quorum and vote on the items, as follows:

Councillor Chu – All Items

Councillor Farrell – Report PFC2015-0077

Councillor Magliocca – All Items

3.

NEW BUSINESS

3.1

REVIEW OF POLICY AND BEST PRACTICE RE: NOTICE OF MOTION

               NM2014-37, PFC2015-0077

TABLE, Moved by Councillor Chu, that Report PFC2015-0077 be tabled, to be dealt with following Report PFC2015-0124.

CARRIED

LIFT FROM THE TABLE, Moved by Councillor Chu, that Report PFC2015-0077 be lifted from the table and dealt with at this time.

CARRIED

APPROVE, Moved by Councillor Pootmans, that with respect to Report PFC2015-0077, the Priorities and Finance Committee recommends that Council:

Direct Administration to amend Policy Number CC042, Ethical Conduct Policy for Members of Council, as well as Policy Number PAC007, Councillors’ Expenses – Out of Town Travel Policy and Policy Number PAC008, Office of the Councillors Expenditure Authorization Policy, to provide guidance on alcohol use as follows:

1.      To not allow the expensing of alcohol for meals incorporating the direction from Revised NM2014-37, Workplace Alcohol and Business Expenses of City of Calgary Elected Officials (Councillor Colley-Urquhart), including travel meals and returning to Council as soon as possible.

CARRIED

APPROVE, Moved by Councillor Pootmans, that with respect to Report PFC2015-0077, the Priorities and Finance Committee recommends that Council:

Direct Administration to amend Policy Number CC042, Ethical Conduct Policy for Members of Council, as well as Policy Number PAC007, Councillors’ Expenses – Out of Town Travel Policy and Policy Number PAC008, Office of the Councillors Expenditure Authorization Policy, to provide guidance on alcohol use as follows:

2.      Refine the policy on substance use for Members of Council, to be similar to that of City  employees, with clarification as needed; and

3.      For Recommendation 2 above, to return to Council in conjunction with changes to the Whistleblower process.

ROLL CALL VOTE:

For:

S. Chu, P. Demong, D. Farrell, S. Keating, J. Magliocca, R. Pootmans, N. Nenshi

Against:

A. Chabot, W. Sutherland

CARRIED

3.2

STATUS OF OUTSTANDING MOTIONS AND DIRECTIONS, PFC2015-0124

APPROVE, Moved by Councillor Sutherland, that the Administration Recommendation contained in Report PFC2015-0124 be approved, as follows:

That the Priorities and Finance Committee receive this report for information.

CARRIED

4.

URGENT BUSINESS

No items of Urgent Business were received at today’s Meeting.

5.

URGENT BUSINESS IN CAMERA

No items of Urgent Business In Camera were received at today’s Meeting.

6.

IN CAMERA ITEMS

IN CAMERA, Moved by Councillor Sutherland, that in accordance with Section 197 of the Municipal Government Act, and Section 24(1)(a) of the Freedom of Information and Protection of Privacy Act, Committee now move In Camera at 11:05 a.m., in order to consider Report PFC2015-0152.

CARRIED

The Priorities and Finance Committee moved into public session at 11:06 a.m. with Mayor Nenshi in the Chair.

RISE WITHOUT REPORTING, Moved by Councillor Chabot, that the Priorities and Finance Committee rise without reporting.

CARRIED

 DECLARATION OF INTEREST

Councillor Carra notified the Chair of a particular interest in Report PFC2015-0152 on today’s Agenda, and was entitled to count toward the quorum and vote on the item.

IN CAMERA, Moved by Councillor Chabot, that in accordance with Section 197 of the Municipal Government Act, and Section 24(1)(a) of the Freedom of Information and Protection of Privacy Act, Committee now move In Camera at 11:07 a.m., in order to consider Report PFC2015-0152.

CARRIED

The Priorities and Finance Committee moved into public session at 12:22 p.m. with

Mayor Nenshi in the Chair.

RISE AND REPORT, Moved by Councillor Sutherland, that the Priorities and Finance Committee rise and report.

CARRIED

6.1

AFFORDABLE HOUSING DEVELOPMENT PROJECT, PFC2015-0152

REFER, Moved by Councillor Keating, that with respect to the Verbal Report PFC2015-0152, the following be approved:

That the Priorities and Finance Committee:

1.   Refer the Affordable Housing Development Project Report to the Mayor’s Office to bring further options to the Priorities and Finance Committee; and

2.  Keep the Verbal Report and In Camera discussions confidential pursuant to Section 24(1)(a) of the Freedom of Information and Protection of Privacy Act.

ROLL CALL VOTE:

For:

G-C. Carra, P. Demong, S. Keating, R. Pootmans, N. Nenshi

Against:

A. Chabot, J. Magliocca, W. Sutherland

CARRIED

7.

ADJOURNMENT

ADJOURN, Moved by Councillor Sutherland, that this meeting adjourn at 12:23 p.m.

CARRIED

 CONFIRMED BY COMMITTEE ON 2015 FEBRUARY 03.

Sgd:  N. Nenshi                                                           Sgd:  B. Hilford

MAYOR                                                                         ACTING CITY CLERK

OTHER

(The following Report contains oppositions and/or Bylaws that require reading by Council.  Accordingly, it should be voted on separately.)

REVIEW OF POLICY AND BEST PRACTICE RE: NOTICE OF MOTION NM2014-37,

               PFC2015-0077

The next Regular Meeting of the Priorities and Finance Committee has been scheduled to be held on 2015 February 03 at 9:30 a.m.