Administration in attendance during the Closed Meeting discussions with respect to Report OPC2018-1275:
Clerk: B. Hilford, D. Williams, M.A. Cario. External Advice: M. Moran, S. Hutcheson, M. Conibear. Observer: J. Fielding, C. Male, M. Perepluk, M. Thompson, D. Corbin, K. Sveinunggaard, S. McMullen, C. Smillie. Legal: G. Cole, M. Tolfree, S. Steeves. External Observer: B. Reimer-Heck, C. Lee, D. Fitch J. Millac
Councillor Woolley left the Chair at 1:40 p.m. and Councillor Demong took the Chair.
Councillor Magliocca introduced a group of Grade 6 students from Arbour Lake School, in Ward 2, along with their teacher.
That with respect to Verbal Report OPC2018-1275, the following be approved:
That Councillor Woolley's proposed Motion, as follows, be referred, to the 2018 October 31 Strategic Meeting of Council:
"Moved by Councillor Woolley
That with respect to Verbal Report OPC2018-1275, the following be approved:
That the 2026 Olympic and Paralympic Winter Games Assessment Committee recommend that Council:
- Reconsider its 2018 September 11 decision to:
(a) hold a vote of the electors on 2018 November 13 on the matter of whether Calgary should host the 2026 Olympic and Paralympic Winter Games;
(b) authorize the City Secretariat to continue its due diligence review of Calgary 2026’s Draft Hosting Plan Concept; and
(c) authorize the City Manager to negotiate the content of any documents or agreements required to conclude a cost sharing arrangement to host the 2026 OPWG provided that such documents and agreements are within the scope and contain the terms and conditions outlined in Attachment 9, Multi-Party Agreement Negotiating Framework;
2. Given that the Government of Canada, Government of Alberta, City of Calgary, and Town of Canmore have been unable to conclude a cost-sharing arrangement to fund the public sector portion of Calgary 2026’s Draft Hosting Plan Concept in sufficient time to ensure that Calgarians have sufficient information to make an informed decision during the 2018 November 13 vote of the electors:
(a) rescind the authorization provided to the City Manager on 2018 September 11 to negotiate cost sharing arrangements to host the 2026 OPWG; and
(b) cancel the vote of the electors scheduled to be held on 2018 November 13;
3. Thank the members of the City Secretariat, the Returning Officer and her team and all members of the Administration who have worked on this project for their commitment and direct the City Manager to disband the City Secretariat after providing a report to Council:
a) outlining the value derived from the work undertaken by the Calgary Bid Exploration Committee, Administration and the City Secretariat during the course of investigating whether Calgary should bid to host the 2026 OPWG; and
b) providing recommendations in regard to which reports made to the Committee and/or Council regarding the 2026 Olympic and Paralympic Winter Games project directed by the Committee or Council to remain confidential should now be publicly released;
4.Thank Loren Falkenberg, Dani DeBoice, Marichu Antonio, and David White, Council-appointed Members of the Engagement Advisory Sub-Committee, for conducting a public engagement program on behalf of Council;
5.Thank the Chiefs Council's and Traditional Knowledge Keepers of the Treaty 7 Nations, the President of the Metis Nation of Alberta Region 3 and all our indigenous partners for sharing their knowledge, insights and observations during the partnership discussions with The City that have occurred during the course of considering this project;
6.Thank Scott Hutcheson and Mary Moran for serving as the Chair and CEO of Calgary 2026 respectively and thank City Manager Fielding, Chris Lee and Manjit Minhas for serving as City-appointed directors to the Board of Calgary 2026;
7.Direct the City Manager and Acting Chief Financial Officer to provide a report to Council as soon as possible on the total costs expended by The City on the 2026 Olympic and Paralympic Winter Games bid project, such report to include costs expended for the Calgary Bid Exploration Committee’s work on the project, the City Secretariat’s work on the project and any City funds provided to and expended by Calgary 2026; and
8.Direct the City Solicitor and General Counsel to take all steps and Mayor Nenshi, the City Manager and/or the City Solicitor and General Counsel to sign any documents necessary to wind up the Calgary Bid Exploration Committee and Calgary 2026.
And further, that the Closed Meeting discussions and distributions remain confidential pursuant to Sections 16, 21, 23, 24, 25 and 27 of Freedom of Information and Protection of Privacy Act."