PRESENT:

Mayor N. Nenshi, Chair

Councillor W. Sutherland, Vice-Chair

Councillor G-C. Carra (CPS Chair)

Councillor A. Chabot (PUD Chair)

Councillor P. Demong (UCS Chair)

Councillor S. Keating (T&T Chair)

Councillor E. Woolley (Audit Chair)

*Councillor R. Pootmans (Audit and CPS Alternate)

ALSO PRESENT:

Chief Financial Officer E. Sawyer
Acting City Clerk K. Martin

1.

CONFIRMATION OF AGENDA

CONFIRM AGENDA, Moved by Councillor Sutherland, that the Agenda for the 2017 May 02 Regular Meeting of the Priorities and Finance Committee be confirmed.

CARRIED

2.

CONFIRMATION OF MINUTES

2.1

MINUTES OF THE REGULAR MEETING OF THE PRIORITIES AND FINANCE COMMITTEE, 2017 APRIL 18

CONFIRM MINUTES, Moved by Councillor Sutherland, that the Minutes of the Regular Meeting of the Priorities and Finance Committee, held on 2017 April 18, be confirmed.

CARRIED

DECLARATION OF INTEREST

*Councillor Pootmans notified the Chair of a particular interest in all items on the Agenda and was entitled to vote on the items.

3.

ITEMS FROM ADMINISTRATION AND COMMITTEES

3.1

ADDITIONAL ADVICE ON A PROPOSED COUNCIL POLICY ON FUNDRAISING TO BENEFIT A THIRD PARTY, PFC2017-0426

DISTRIBUTION

At the request of the Ethics Advisor and with the concurrence of the Chair, the Acting City Clerk distributed copies of a revised Attachment 2 to Report PFC2017-0426.

INTRODUCTION

Councillor Pootmans introduced a group of 25 grade six students from John Costello School, in attendance in the public gallery, accompanied by their teacher. Councillor Pootmans advised that this week, at City Hall School, the class would be exploring the question “How does a citizen effect change?”

APPROVE, Moved by Councillor Carra, that the Ethics Advisor’s Recommendations contained in Report PFC2017-0426 be approved, after amendment, as follows:

That the Priorities and Finance Committee recommend that Council:

1.   Require that Members of Council only engage in fundraising activities only after they

      have disclosed all material facts related to those activities and the beneficiary to the

      Ethics Advisor, and obtained the Ethics Advisor’s written approval;

2.   Accept the Guidelines on Fundraising by Members of Council (Attachment 1); and

3.   Adopt proposed amendments to the Gifts and Benefits Policy for Members of Council

      (Revised Attachment 2).

CARRIED

3.2

REQUEST TO MARKET AND SELL FLEET INNOVATIONS, PFC2017-0332

DISTRIBUTION

At the request of Administration and with the concurrence of the Chair, the Acting City Clerk distributed copies of a PowerPoint presentation entitled “Request to market and sell Fleet products and innovations (PFC2017-0332)”, dated 2017 May 02, with respect to Report PFC2017-0332.

APPROVE, Moved by Councillor Pootmans, that the Administration Recommendation contained in Report PFC2017-0332 be approved, as follows, after amendment, by deleting the words “to other municipalities.” following the words “slip-in asphalt carriers”:

That the Priorities and Finance Committee recommend that Council approve the sale of designs, fully manufactured products, innovative solutions and products including (but not limited to) slip-in asphalt carriers.

CARRIED

3.3

2017 CAPITAL BUDGET RECAST AND OTHER CAPITAL AND OPERATING REVISIONS, PFC2017-0354

APPROVE, Moved by Councillor Sutherland, that the Administration Recommendations contained in Report PFC2017-0354 be approved, after amendment, as follows:

That Council:

1.   Approve Administration’s 2017 capital budget recast, as identified in Attachment 1;

2.   Approve 2017 January 1 to 2017 March 31 revisions exceeding $200,000 to budget

      amounts in the current capital budget, as identified in Attachment 2;

3.   Receive for information:

a.   Attachment 3 - Capital Budget Revisions – Previously approved by Council or

      Administration;

b.   Attachment 4 - Capital Budget Revision Summary;

c.   Attachment 5 - 2016 Operating Net Budget Changes;

d.   Attachment 6 - Council Decisions/Referrals Having Actual or Potential Future

      Year Budget Impacts; and

e.   Attachment 7 - 2017 and 2018 Operating Budget Revisions Approved by

      Administration.

And further, that Report PFC2017- 0354 be forwarded, as an item of Urgent Business, to the 2017 May 08 Combined Meeting of Council.

CARRIED

3.4

WATER UTILITY OPERATING BUDGET ADJUSTMENT FOR 2017 AND 2018, PFC2017-0402

DISTRIBUTION

At the request of Administration and with the concurrence of the Chair, the Acting City Clerk distributed copies of a PowerPoint presentation entitled “PFC2017-0402 Water Utility Operating Budget Adjustment for 2017 and 2018”, dated 2017 May 02, with respect to Report PFC2017-0402.

APPROVE, Moved by Councillor Demong, that the Administration Recommendation contained in Report PFC2017-0402 be approved, as follows:

That the Priorities and Finance Committee recommends receive the report for information.

CARRIED

3.5

INFRASTRUCTURE CALGARY BRENTWOOD AND STADIUM  UTILITY UPGRADES - IMPLEMENTATION PLANS, PFC2017-0403

IN CAMERA, Moved by Councillor Woolley that, in accordance with Section 197 of the Municipal Government Act and Sections 23(1)(b), 24(1)(a) and 24(1)(g) of the Freedom of Information and Protection of Privacy Act, the Priorities and Finance Committee now move In Camera, at 11:51 a.m., in order to consider a confidential matter with respect to Report PFC2017-0403.

Opposed:  A. Chabot

      CARRIED

The Priorities and Finance Committee moved into public session at 12:02 p.m. with Councillor Sutherland in the Chair.

RISE AND REPORT, Moved by Councillor Woolley, that the Priorities and Finance Committee rise and report.

CARRIED

CHANGE TIME OF SCHEDULED RECESS, Moved by Councillor Woolley, that pursuant to Section 91(3) of the Procedure Bylaw 44M2006, as amended, the scheduled time of recess be changed in order that Committee may complete the remainder of today’s Agenda.

CARRIED

APPROVE, Moved by Councillor Woolley, that the Administration Recommendations contained in Report PFC2017-0403 be approved, after amendment, as follows:

That the Priorities and Finance Committee recommends that Council:

1.   Receive for information this report and the detailed implementation plans in Attachments

      2 through 4;

2.   Approve capital budget as per Attachment 1; and

3.   Direct that Attachment 1 be heard in-camera and remain confidential, and that the In Camera discussions remain confidential pursuant to Sections 23(1)(b), 24(1)(a) and 24(1)(g) of the Freedom of Information and Protection of Privacy Act until all implementation plans are approved by Council and the contracts for the projects considered in this report are awarded, unless it is determined by the Directors of Supply and the responsible business unit to be appropriate to release budget information in advance of the contracts being awarded.

Opposed:  P. Demong

CARRIED

4.

URGENT BUSINESS

No items of Urgent Business were added to today’s Meeting.

5.

URGENT BUSINESS IN CAMERA

No items of Urgent Business, In Camera, were added to today’s Meeting.

6.

ADJOURNMENT

ADJOURN, Moved by Councillor Woolley, that this meeting adjourn at 12:06 p.m.

CARRIED

CONFIRMED BY COMMITTEE ON 2017 MAY 06.

Sgd. N. Nenshi                                                           Sgd. K. Martin

   MAYOR                                                                      ACTING CITY CLERK

CONSENT:

ADDITIONAL ADVICE ON A PROPOSED COUNCIL POLICY ON FUNDRAISING TO BENEFIT A THIRD PARTY, PFC2017-0426

REQUEST TO MARKET AND SELL FLEET INNOVATIONS, PFC2017-0332

INFRASTRUCTURE CALGARY BRENTWOOD AND STADIUM  UTILITY UPGRADES - IMPLEMENTATION PLANS, PFC2017-0403

The next Regular Meeting of the Priorities and Finance Committee has been scheduled to be held on 2017 May 16 at 9:30 AM.