MINUTES

AUDIT COMMITTEE

-
IN THE COUNCIL CHAMBER
PRESENT:
  • Councillor E. Woolley, Chair
  • Councillor J. Farkas, Vice-Chair (Remote Participation)
  • Councillor D. Colley-Urquhart (Remote Participation)
  • Councillor J. Gondek (Remote Participation)
  • Citizen Representative L. Caltagirone (Remote Participation)
  • Citizen Representative M. Dalton (Remote Participation)
  • Citizen Representative M. Lambert (Remote Participation)
ALSO PRESENT:
  • City Manager D. Duckworth
  • Chief Financial Officer, C. Male
  • City Auditor K. Palmer (Remote Participation)
  • External Auditor H. Gill (Remote Participation)
  • External Auditor T. Nakka (Remote Participation)
  • Executive Assistant C. Smillie
  • Deputy City Clerk K. Martin
  • Legislative Advisor J. Palaschuk

1.
CALL TO ORDER
 

Councillor Woolley called the Meeting to order at 8:32 a.m.

2.
OPENING REMARKS
 

Councillor Woolley provided opening remarks and called for a moment of silence to remember the lives lost  in Nova Scotia.

To confirm Members of Committee present in Council Chamber and Remote Participation:

ROLL CALL

Councillor Woolley, Councillor Farkas, Councillor Colley-Urquhart, Councillor Gondek, Citizen Representative Caltagirone, Citizen Representative Dalton, Citizen Representative Lambert.

3.
CONFIRMATION OF AGENDA
 

  • Moved byCouncillor Gondek

    That the Agenda for the 2020 April 20 Regular Meeting of the Audit Committee be confirmed.

    MOTION CARRIED

4.
CONFIRMATION OF MINUTES
 

4.1
Minutes of the Regular Meeting of the Audit Committee, 2020 March 12
This item has attachments. 

1.Unconfirmed Minutes-Audit Committee-2020 March 12.pdf
  • Moved byCouncillor Gondek

    That the Minutes of the 2020 March 12 Regular Meeting of the Audit Committee be confirmed.

    MOTION CARRIED

5.
CONSENT AGENDA
 

6.
POSTPONED REPORTS
 

None

7.
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES
 

7.1
2019 Annual Investment Report, AC2020-0442
This item has attachments. 

1.2019 Annual Investment Report - AC2020-0442.pdf
2.Attach 1-2019 Annual Investment Report-AC2020-0442.pdf
3.Disitrb-Presentation-AC2020-0442.pdf

A presentation entitled "AC2020-0442 2019 Annual Investment Report", dated 2020 April20, was electronically distributed and displayed with respect to Report AC2020-0442.

  • Moved byCitizen Representative Lambert

    That with respect to Report AC2020-0442, the following be approved:

    That the Audit Committee:

    1. Receive the presentation for the Corporate Record; and
    2. Recommends Council approve The City of Calgary 2019 Annual Investment Report.
    MOTION CARRIED

7.2
The City of Calgary 2019 Annual Report, AC2020-0432
This item has attachments. 

1.2019 City of Calgary Annual Report - AC2020-0432.pdf
2.Attach 1-The City of Calgary 2019 Annual Report-AC2020-0432.pdf
3.Distrib-Presentation-AC2020-0432.pdf

Committee, by general consent, heard Item 7.2, Report AC2020-0432 in conjunction with Item 7.3, Report AC2020-0433.

A presentation entitled "The City of Calgary 2019 Annual Report AC2020-0432", dated 2020 April 20, was electronically distributed and displayed with respect to Report AC2020-0432.

  • Moved byCitizen Representative Dalton

    That with respect to Report AC2020-0432, the following be approved:

    That the Audit Committee:

    1. Consider this report in conjunction with Report AC2020-0433 “2019 External Auditor’s Year-End Report”; and

    2. Recommends Council approve The City of Calgary 2019 Annual Report.

    MOTION CARRIED
  • Moved byCouncillor Gondek

    Pursuant to section 6(1) of the Procedure Bylaw 35M2017, as amended, Section 78 2(a) be suspended to allow Committee to complete the remainder of today's Agenda prior to the scheduled lunch recess.

    MOTION CARRIED

7.3
2019 External Auditor Year-End Report, AC2020-0433
This item has attachments. 

1.2019 External Auditor's Year-End Report-AC2020-0433.pdf
2.Attach 1-Deloitte LLP Year End Report April 20 2020 Meeting-AC2020-0433.pdf

Committee, by general consent, heard Item 7.3, Report AC2020-0433 in conjunction with Item 7.2, Report AC2020-0432.

Committee recessed at 9:50 a.m. and reconvened at 9:53 a.m. with Councillor Woolley in the Chair.

  • Moved byCitizen Representative Caltagirone

    That with respect to Report AC2020-0433, the following be approved:

    That the Audit Committee:

    1. Conduct a Closed Meeting discussion with the External Auditor and keep that discussion confidential pursuant to Sections 24 (Advice from officials) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act;
    2. Receive this Report and Attachment for the Corporate Record and consider them in conjunction with Report AC2020-0432, The City of Calgary 2019 Annual Report; and
    3. Recommend that Council receives Report AC2020-0433, 2019 External Auditor’s Year-End Report, and the Attachment, for the Corporate Record.
    MOTION CARRIED

7.4
COVID-19 Financial Update (Verbal), AC2020-0444
This item has attachments. 

1.Distrib-Presentation-AC2020-0444.pdf

A presentation entitled "COVID-19: Corporate Response Update and 2020 Property Tax Related Bylaws - Update to Audit Committee", dated 2020 April 20, was electronically distrusted and displayed with respect to Verbal Report AC2020-0444.

  • Moved byCouncillor Colley-Urquhart

    That with respect to Verbal Report AC2020-0444, the following be approved:

    That the Audit Committee receive the presentation for the Corporate Record.

    MOTION CARRIED

7.5
City Auditor’s Office 1st Quarter 2020 Report, AC2020-0438
This item has attachments. 

1.City Auditor’s Office 1st Quarter 2020 Report–AC2020-0438.pdf
2.Attach 1-City Auditor’s Office 1st Quarter 2020 Report–AC2020-0438.pdf
  • Moved byCouncillor Gondek

    That with respect to Report AC2020-0438, the following be approved:

    That the Audit Committee:

    1. Receive this Report for the Corporate Record; and
    2. Recommend that Council receive this Report for the Corporate Record.
    MOTION CARRIED

8.
ITEMS DIRECTLY TO COMMITTEE
 

9.
URGENT BUSINESS
 

None

10.
CONFIDENTIAL ITEMS
 

  • Moved byCouncillor Gondek

    Pursuant to Sections 16 (disclosure harmful to business interests of a third party), 18 (Disclosure harmful to individual or public safety), 19 (Confidential evaluations), 24 (Advice from officials), and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, the Audit Committee move into Closed Meeting, at 12:07 p.m., in the Council Boardroom, to consider confidential matters with respect to the following items:

    • 10.1.1. Audit Forum (Verbal), AC2020-0395
    • 10.1.2. External Auditor (Verbal), AC2020-0397
    • 10.1.3. City Auditor (Verbal), AC2020-0398
    • 10.1.4. External Auditor Annual Renewal (Verbal), AC2020-0399

    And further, that Harman Gill, Trevor Nakka, and Ivana Cvitanusic, External Auditors (Deloitte LLP), and Sheri Primrose, Enmax Corporation, be invited to attend the Closed Meeting.

    MOTION CARRIED

    Committee moved into Public Meeting at 1:28 p.m. with Councillor Woolley in the Chair.


  • Moved byCouncillor Farkas

    That Committee rise and report.

    MOTION CARRIED

10.1
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES
 

10.1.1
Audit Forum (Verbal), AC2020-0395
 

To confirm Members of Committee present in the Council Boardroom and Remote Participation:

ROLL CALL

Councillor Woolley Councillor Farkas, Councillor Colley-Urquhart, Councillor Gondek, Citizen Representative Caltagirone, Citizen Representative Dalton, Citizen Representative Lambert.

People in attendance during the Closed Meeting discussion with respect to Verbal Report AC2020-0395:

Clerks: K. Martin and J. Palaschuk. Advice: C. Male, K. Palmer, and G. Wiebe. Observing: T. Nakka, H. Gill, I. Cvitanusic, and C. Smillie.

  • Moved byCouncillor Colley-Urquhart

    That with respect to Report AC2020-0395, the following be approved:

    That the Audit Committee direct the Closed Meeting discussions remain confidential pursuant to Sections 24 (Advice from officials) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act.

    MOTION CARRIED

10.1.2
External Auditor (Verbal), AC2020-0397
 

To confirm Members of Committee present in the Council Boardroom and Remote Participation:

ROLL CALL

Councillor Woolley Councillor Farkas, Councillor Colley-Urquhart, Councillor Gondek, Citizen Representative Caltagirone, Citizen Representative Dalton.

 

People in attendance during the Closed Meeting discussion with respect to Verbal Report AC2020-0397:

Clerks: K. Martin and J. Palaschuk. Advice: S. Primrose, T. Nakka, and H. Gill. Observing: I. Cvitanusic and C. Smillie.

  • Moved byCitizen Representative Dalton

    That with respect to Verbal Report AC2020-0397, the following be approved:

    That the Audit Committee direct that the Closed Meeting discussions remain confidential pursuant to Sections 16 (Disclosure harmful to business interests of a third party), 24 (Advice from officials), and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act.

    MOTION CARRIED

10.1.3
City Auditor (Verbal), AC2020-0398
 

To confirm Members of Committee present in the Council Boardroom and Remote Participation:

ROLL CALL

Councillor Woolley Councillor Farkas, Councillor Colley-Urquhart, Councillor Gondek, Citizen Representative Caltagirone, Citizen Representative Dalton.

 

People in attendance during the Closed Meeting discussion with respect to Verbal Report AC2020-0398:

Clerks: K. Martin and J. Palaschuk. Advice: K. Palmer and A. Bleau. Observing: C. Smillie.

  • Moved byCouncillor Gondek

    That with respect to Verbal Report AC2020-0398, the following be approved:

    That the Audit Committee direct that the Closed Meeting discussions remain confidential pursuant to Sections 18 (Disclosure harmful to individual or public safety), 24 (Advice from officials), and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act.

    MOTION CARRIED

10.1.4
External Auditor Annual Renewal (Verbal), AC2020-0399
 

To confirm Members of Committee present in the Council Boardroom and Remote Participation:

ROLL CALL

Councillor Woolley Councillor Farkas, Councillor Colley-Urquhart, Councillor Gondek, Citizen Representative Caltagirone, Citizen Representative Dalton.

 

People in attendance during the Closed Meeting discussion with respect to Verbal Report AC2020-0399:

Clerks: K. Martin and J. Palaschuk. Observing: C. Smillie.

  • Moved byCouncillor Farkas

    That with respect to Verbal Report AC2020-0399, the following be approved:

    That the Audit Committee:

    1. Approve the annual renewal of the External Auditor’s contract with the City of Calgary, effective 2020 May 01; and
    2. Keep the closed meeting discussions confidential pursuant to Section 19 (Confidential evaluations) and 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act.
    MOTION CARRIED

10.2
URGENT BUSINESS
 

None

11.
ADJOURNMENT
 

  • Moved byCitizen Representative Dalton

    That this meeting adjourn at 1:33 p.m.

     

    ROLL CALL:

    For: (6)Citizen Representative Caltagirone, Citizen Representative Dalton, Councillor Colley-Urquhart, Councillor Farkas, Councillor Gondek, and Councillor Woolley
    MOTION CARRIED

    THE FOLLOWING ITEMS HAVE BEEN FORWARDED TO THE 2020 APRIL 27 COMBINED MEETING OF COUNCIL:

    CONSENT:

    • 2019 Annual Investment Report, AC2020-0442
    • The City of Calgary 2019 Annual Report, AC2020-0432
    • 2019 External Auditor Year-End Report, AC2020-0433
    • City Auditor's Office 2019 1st Quarter Report, AC2020-0438

    The next Regular Meeting of the Audit Committee is scheduled to be held 2020 June 11 at 9:30 a.m.

     

    CONFIRMED BY COMMITTEE ON


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