MINUTES

SPC ON UTILITIES AND CORPORATE SERVICES

Wednesday, February 19, 2020 at 9:30 A.m. - 11:55 P.m.

IN THE COUNCIL CHAMBER

PRESENT:

• Councillor W. Sutherland, Chair
• Councillor P. Demong, Vice-Chair
• Councillor G. Chahal
• Councillor D. Colley-Urquhart
• Councillor D. Farrell
• Councillor R. Jones
• Councillor S. Keating (Remote Participation)
• Councillor S. Chu

ALSO PRESENT:

• A/General Manager C. Arthurs
• Legislative Advisor J. Palaschuk
• Legislative Advisor A. de Grood

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1.

CALL TO ORDER

Councillor Sutherland called the Meeting to order at 9:32 a.m.

2.

OPENING REMARKS

No opening remarks were given.

3.

CONFIRMATION OF AGENDA

• MOTION
  Moved by Councillor Demong

  That the Agenda for the 2020 February 19 Regular Meeting of the Standing Policy Committee on Utilities and Corporate Services be confirmed.

  MOTION CARRIED

4.

CONFIRMATION OF MINUTES

4.1

Minutes of the Standing Policy Committee on Utilities and Corporate Services, 2020 January 29

• MOTION
  Moved by Councillor Keating

  That the Minutes of the 2020 January 29 Regular Meeting of the Standing Policy Committee on Utilities and Corporate Services be confirmed.

  MOTION CARRIED

5.

CONSENT AGENDA

5.1

DEFERRALS AND PROCEDURAL REQUESTS

None

5.2

BRIEFINGS

None

6.

POSTPONED REPORTS

None

7.

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

7.1

Proposed Encroachment Bylaw to Replace Encroachment Policy CS008, UCS2020-0228

A presentation entitled "Proposed Encroachment Bylaw to Replace Encroachment Policy CS008" was distributed with respect to Report UCS2020-0228.

Councillor Sutherland introduced a group of Grade 6 students from St. Matthew School in Ward 11, along with their teachers Debbie Nicholson and Amanda Horsley.

• MOTION
  Moved by Councillor Chu

  That with respect to Report UCS2020-0228, the following be approved:

  That the Standing Policy Committee on Utilities and Corporate Services recommends that Council:

  1. Give three readings to the proposed Encroachment Bylaw (Attachment 1); and
  2. Rescind Encroachment Policy CS008 (Attachment 2).
  MOTION CARRIED

8.

ITEMS DIRECTLY TO COMMITTEE

8.1

REFERRED REPORTS

None

8.2

NOTICE(S) OF MOTION

None

9.

URGENT BUSINESS

None

10.

CONFIDENTIAL ITEMS

• MOTION
  Moved by Councillor Demong

  That pursuant to Sections 23 (Local public body confidences), 24 (Advice from officials), and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, Committee move into Closed Meeting at 9:52 a.m. in the Council Lounge to consider confidential matters with respect to the following items:

  • 10.1.1, Summary of Green Line Real Property Transactions for the Fourth Quarter 2019, UCS2020-0229; and
  • 10.1.2, Summary of Real Estate Transactions for the Third Quarter 2019, UCS2020-0230.
  MOTION CARRIED

  Committee reconvened in Public at 9:57 a.m. with Councillor Sutherland in the Chair.

  
  
• MOTION
  Moved by Councillor Demong

  That Committee rise and report

  MOTION CARRIED

10.1

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

10.1.1

Summary of Green Line Real Property Transactions for the Fourth Quarter 2019, UCS2020-0229

People in attendance during the Closed Meeting discussions with respect to Report UCS2020-0229:

Clerks: J. Palaschuk and A.Degrood. Law: L.Lau. Advice: C. Arthurs. Observers: F. Snyders, S. McClurg, J. Moisan, J. Cullen, J. Halfyard.

A confidential revised attachment 2 was distributed with respect to Report UCS2020-0229.

• MOTION
  Moved by Councillor Demong

  That with respect to Report UCS2020-0229, the following be approved:

  The Standing Policy Committee on Utilities and Corporate Services recommends that Council:

  1. Direct that the Report be held confidential pursuant to Sections 23 (Local public body confidences), 24 (Advice from officials) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act until the report is published in the Council agenda; and
  2. Direct that the Attachments be held confidential pursuant to Sections 23 (Local public body confidences), 24 (Advice from officials) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act unless The City is required to disclose pursuant to the Expropriation Act (Alberta), to be reviewed 2029 February 12.

  Against: Councillor Farrell

  MOTION CARRIED

10.1.2

Summary of Real Estate Transactions for the Third Quarter 2019, UCS2020-0230

People in attendance during the Closed Meeting discussions with respect to Report UCS2020-0230:

Clerks: J. Palaschuk and A.Degrood. Law: L.Lau. Advice: J. Halfyard. Observers: F. Snyders, S. McClurg, J. Moisan, J. Cullen, C. Arthurs.

• MOTION
  Moved by Councillor Colley-Urquhart

  That with respect to Report UCS2020-0230, the following be approved:

  The Standing Policy Committee on Utilities and Corporate Services recommends that Council:

  1. Direct that the Recommendations, Report and Attachments be held confidential pursuant to Sections 23 (Local public body confidences), 24 (Advice from officials) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act until the report is published in the Council agenda, to be reviewed 2020 April 06.
  MOTION CARRIED

10.2

URGENT BUSINESS

None

11.

ADJOURNMENT

• MOTION
  Moved by Councillor Demong

  That this meeting adjourn at 10:00 a.m.

  MOTION CARRIED

  The following items have been forwarded to the 2020 March 16 Combined Meeting of Council:

  CONSENT

  • Summary of Green Line Real Property Transactions for the Fourth Quarter 2019, UCS2020-0229
  • Summary of Real Estate Transactions for the Third Quarter 2019, UCS2020-0230

  COMMITTEE REPORTS

  • Proposed Encroachment Bylaw to Replace Encroachment Policy CS008, UCS2020-0228

  The next Regular Meeting of the Standing Policy Committee on Utilities and Corporate Services is scheduled to be held 2020 March 18, at 9:30 a.m.

  CONFIRMED BY COMMITTEE ON